Maintenance Administrator
| Posting date: | 27 February 2026 |
|---|---|
| Salary: | £12.60 per hour |
| Additional salary information: | £12.60 an hour |
| Hours: | Full time |
| Closing date: | 15 March 2026 |
| Location: | York, YO32 2LL |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | A3172-26-0005 |
Summary
Duties and Responsibilities: Organise, schedule, and track all reactive and planned maintenance work. Act as first point of contact for maintenance queries from staff and contractors and maintain the email inbox. Coordinate contractor visits, including access arrangements and onsite support. Work with the General Management team to ensure works are completed to an acceptable standard, within agreed timelines. Maintain accurate and up to date records of all maintenance activity and certification. Build effective working relationships with external contractors and suppliers. Support in obtaining quotes for works, comparing costs and value to support procurement. Assist the General Management team with tendering processes for larger works. Monitor contractor performance and escalate concerns as required. Support weekly, monthly, and annual health and safety checks. Ensure all statutory and compliance documentation is logged, stored, and retrievable. Flag risks, overdue actions, or urgent issues promptly to the DGM or relevant leads. Contribute to maintaining CQC and H&S compliance across the site. Maintain central logs, trackers, compliance documents, and maintenance dashboards. Produce simple reports or summaries for management when required. Support consistent processes for estates management across all areas. Ensure records are kept to audit ready standards. Taking messages and passing on information. Filing and retrieving paperwork. Computer data entry, data allocation and collation, processing and recording information in accordance with Practice procedures. Providing clerical assistance to Practice and Trust staff as required from time to time, including word or data processing, filing, photocopying and scanning. Any other duties required as part of your role