Administration Officer

Posting date:	25 February 2026
Salary:	£25,651.00 to £27,220.00 per year
Additional salary information:	£25651.00 - £27220.00 a year
Hours:	Full time
Closing date:	11 March 2026
Location:	Bristol, BS10 5NB
Company:	NHS Jobs
Job type:	Permanent
Job reference:	K9919-26-0059

Summary

To record and prepare draft minutes and action tables for meetings, specifying decisions made and follow up action required for subsequent completion. To organise a range of meetings and events, including venue, attendees and occasional travel arrangements. To ensure the timely registration of goods received notes onto the Finance and Resource Management system. To undertake office functions for members of the Bristol Laboratory team, including: arrangement of meetings maintenance of diaries dealing with telephone enquiries, directing and prioritising queries as appropriate, to ensure efficiency and effectiveness of service delivery IT support, e.g. word processing, generate and maintain spreadsheets for the collection and analysis of data assistance with checking of ledgers etc. To assist with the production and issuing of invoices on the UKHSA MAPS system on behalf of the Laboratory. To assist with the routine operation of the UKHSA MAPS, including purchasing and stock. To assist with the routine operation of non-pay expenditure and to match delivery notes to invoices for non-stock expenditure. To assist other office members with the timely registration of goods received notes onto MAPS. To ensure compliance of the above with UKHSA Standard Financial instructions. To assist with the Laboratory related functions of the office, e.g. booking in, result entry, post, answering telephone enquires etc. To assist with the inputting of sensitive results onto the laboratory computer system. To assist with the ordering of vaccines, ensuring that appropriate records are kept and that they are dispatched in a timely manner. To extract, collate and distribute data to enable preparation of statistical reports or returns. To perform any other duties required by the Office Manager Professional Development Identify, discuss and action own professional performance and training / development needs with your line manager through appraisal / individual development plan. Attending internal / external training events To participate in all mandatory training as required, i.e. fire safety, information governance and all other mandatory training. Key Working Relationships The Administration Officers will develop working relationships and communicate regularly with a wide range of individuals, clinical and non-clinical, internal and external to UKHSA. This will include: Internal To always communicate effectively with all members of the Infection Sciences team Trust Pathology and University staff To attend and participate in relevant meetings and updates on an ad hoc basis External Liaise with Staff in health service organisations and other external organisations including senior laboratory staff of laboratories within the South of England and further afield To assist with liaison between the Bristol laboratory and other units of UKHSA, NHS organisations and local authorities To deal with enquiries from service users, members of the public and those undertaking services for the laboratory The above is only an outline of the tasks, responsibilities and outcomes required of these roles. You will carry out any other duties as may reasonably be required. The job descriptions and person specifications may be reviewed on an ongoing basis in accordance with the changing needs of the organisation. Essential Role Criteria English and Maths GCSE grade C or equivalent or equivalent work experience in an administration environment. Good IT and data entry skills - including Word and Excel. An understanding of the importance of confidentiality. A willingness to learn and improve. The ability to communicate effectively with a good telephone manner. Good literacy, numeracy and minute taking skills. Able to work with accuracy and meet deadlines. The ability to work either in a team or under ones own initiative. The ability to be reliable and flexible. Desirable Role Criteria An understanding of and commitment to equality of opportunity and good working relationships. Selection Process This vacancy will be evaluated using a competency-based framework which will assess your qualifications, knowledge, experience, skills and abilities outlined in the Essential Criteria listed in this job advert. Application & Sift Competency-based. At sift stage you will be assessed against the 9 Essential Criteria listed in this job advert. You will be required to complete an: Application form (Employer/ Activity history section on the application) Up to 1000 word Statement of Suitability This should outline how your skills, experience, and knowledge, provide evidence of your suitability for the role. You will receive a joint score for your application form and statement. The application form is the kind of information you would put into your CV please be advised you will not be able to upload or email your CV. Please complete the application form in as much detail as possible. Healthjobsuk has a word limit of 1500 but your statement of suitability must be no more than 1000 words. Longlisting In the event of a large number of applications, we may longlist into 3 piles of: Meets all Essential Criteria Meets some Essential Criteria Meets no Essential Criteria Only those that 'Meets all Essential Criteria' will progress to Shortlisting. Shortlisting In the event of a large number of applications, we may conduct an initial sift on the following Essential Criteria: Good IT and data entry skills - including Word and Excel An understanding of the importance of confidentiality Desirable criteria may be used in the event of a large number of applications/successful candidates. Feedback will not be provided at this stage. Interview stage (Competency based) You will be invited to a face-to-face interview. In exceptional circumstances, we may be able to offer a remote interview. During the interview we will assess against the below in relation to the Essential Criteria: Knowledge Experience Skills and Abilities Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Additional Information Eligibility Criteria Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants). Salary Information Grade: AO AO National: £25,651 - £27,220 If you are successful at interview, and are moving from another government department, NHS, or Local Authority, the relevant starting salary principles for level transfers or promotions will apply. Otherwise, roles are offered at the pay scale minimum for the grade, but in exceptional circumstances there may be flexibility if you are able to demonstrate you are already in receipt of an existing, higher salary. Pay increases are through the relevant annual pay award for the role and terms. Location This role is being offered based at our site: Bristol Lab, Pathology Building, Infection Sciences, Southmead Hospital, Bristol, BS10 5NB Please note hybrid working is not available for this role. Security Clearance Level Requirement Successful candidates must pass a disclosure and barring security check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Counter-Terrorist Check. For meaningful National Security Vetting checks to be carried out individuals need to have lived in the UK for a sufficient period of time. You should normally have been resident in the United Kingdom for the last 3 years as the role requires CTC clearance. In exceptional circumstances UK residency less than the outlined periods may not necessarily bar you from gaining national security vetting and applicants should contact the Vacancy Holder/Recruiting Manager listed in the advert for further advice.