Executive Support Assistant
| Posting date: | 25 February 2026 |
|---|---|
| Salary: | £26,824 to £28,598 per year, pro rata |
| Hours: | Part time |
| Closing date: | 12 March 2026 |
| Location: | EX3 0NW |
| Remote working: | Hybrid - work remotely up to 2 days per week |
| Company: | Devon & Somerset Fire & Rescue Service |
| Job type: | Permanent |
| Job reference: |
Summary
Join Our Team as an Executive Support Assistant at Devon and Somerset Fire and Rescue Service!
Devon and Somerset Fire and Rescue Service, the largest non-metropolitan Fire and Rescue Service in England, is on the lookout for an Executive Support Assistant to join our Democratic and Executive Support Services team at our Service Headquarters in Exeter. This is a permanent, part time position (22.2 hours per week) that offers a competitive salary starting at £26,824 rising annually to £28,598 per annum pro rata. This equates to £16,094.40 - £17,158.80 for working 22.2 hours per week.
About Us
At Devon and Somerset Fire and Rescue Service, our mission is to create a safer world by preventing fire and rescue emergencies. We pride ourselves on our fantastic reputation, built on the dedication and expertise of our skilled workforce. By joining us, you will be a key player in enhancing the services we provide across beautiful Devon and Somerset.
Your Role
As an Executive Support Assistant, you will be part of the Executive Support team that provides support to Executive Officer and selected individuals from the Service Leadership Team. You will undertake a range of duties including servicing and attendance at meetings (including minute production) and assistance with corporate events (e.g. award ceremonies). Part of the role also includes providing a professional and efficient service for the Reception and Post Room at our Service Headquarters.
Key Responsibilities of our Executive Support Assistant role:
As a member of the Executive Support team and having due regard to the confidentiality associated with the position, you will undertake a range of duties for Officers. Such duties include, but are not limited to the following:
• To create, store, revise and print documents e.g. letters, reports, memoranda, notes and minutes of meetings utilising a variety of digital packages. Prepare presentations as required using appropriate software.
• To compose letters / memoranda as required on own initiative or as directed.
• To arrange meetings and appointments and maintain a diary of appointments. Obtain and collate information required for appointments and meetings and operate an effective bring forward system.
• To arrange hotel accommodation and travel as necessary.
• To maintain and update filing systems as appropriate including correspondence, papers for meetings, circulars and other documents as required.
• To answer, as required, all incoming telephone calls, dealing directly with enquiries where appropriate or referring to relevant officers within the Department and where necessary ensuring follow up by officers in a way consistent with the values and image of the Service.
• Support the administration of the Principal Officers and Area Manager rota.
• Operating the Reception switchboard in a professional and efficient manner, routing incoming calls to the correct person, taking messages and referring them to the correct Officer as soon as possible.
• Answering enquiries at the reception desk and informing the Officer required, who should attend at reception.
• Issuing Visitor Passes.
• Dealing efficiently and effectively with deliveries – both incoming and outgoing.
• General clerical assistant to be carried out within the reception office, commensurate with the grade of the post, as directed by the Executive Support Team Leader.
• Post Room duties as required.
• Administering bookings / calendars for the Conference Rooms at Service Headquarters.
• To take delivery of refreshments / lunch as required for meetings involving the Executive Board, Members of the Devon and Somerset Fire and Rescue Authority or both and on behalf of other departments.
If you’re ready to take the next step in your career and make a real difference, we want to hear from you! Join us in our mission to create a safer world and become an integral part of our outstanding team.
Closing date: 23:59 Thursday 12 March 2026
Should you have any questions regarding the role, please contact Hannah Singleton – our Executive Support Team Lead on 01392 872139.
If you feel you have the skills and experience to become an Executive Support Assistant please click 'apply' today on our website, we would love to hear from you.
The successful candidate must, by the commencement of employment, have the right to work in the UK.
Devon and Somerset Fire and Rescue Service, the largest non-metropolitan Fire and Rescue Service in England, is on the lookout for an Executive Support Assistant to join our Democratic and Executive Support Services team at our Service Headquarters in Exeter. This is a permanent, part time position (22.2 hours per week) that offers a competitive salary starting at £26,824 rising annually to £28,598 per annum pro rata. This equates to £16,094.40 - £17,158.80 for working 22.2 hours per week.
About Us
At Devon and Somerset Fire and Rescue Service, our mission is to create a safer world by preventing fire and rescue emergencies. We pride ourselves on our fantastic reputation, built on the dedication and expertise of our skilled workforce. By joining us, you will be a key player in enhancing the services we provide across beautiful Devon and Somerset.
Your Role
As an Executive Support Assistant, you will be part of the Executive Support team that provides support to Executive Officer and selected individuals from the Service Leadership Team. You will undertake a range of duties including servicing and attendance at meetings (including minute production) and assistance with corporate events (e.g. award ceremonies). Part of the role also includes providing a professional and efficient service for the Reception and Post Room at our Service Headquarters.
Key Responsibilities of our Executive Support Assistant role:
As a member of the Executive Support team and having due regard to the confidentiality associated with the position, you will undertake a range of duties for Officers. Such duties include, but are not limited to the following:
• To create, store, revise and print documents e.g. letters, reports, memoranda, notes and minutes of meetings utilising a variety of digital packages. Prepare presentations as required using appropriate software.
• To compose letters / memoranda as required on own initiative or as directed.
• To arrange meetings and appointments and maintain a diary of appointments. Obtain and collate information required for appointments and meetings and operate an effective bring forward system.
• To arrange hotel accommodation and travel as necessary.
• To maintain and update filing systems as appropriate including correspondence, papers for meetings, circulars and other documents as required.
• To answer, as required, all incoming telephone calls, dealing directly with enquiries where appropriate or referring to relevant officers within the Department and where necessary ensuring follow up by officers in a way consistent with the values and image of the Service.
• Support the administration of the Principal Officers and Area Manager rota.
• Operating the Reception switchboard in a professional and efficient manner, routing incoming calls to the correct person, taking messages and referring them to the correct Officer as soon as possible.
• Answering enquiries at the reception desk and informing the Officer required, who should attend at reception.
• Issuing Visitor Passes.
• Dealing efficiently and effectively with deliveries – both incoming and outgoing.
• General clerical assistant to be carried out within the reception office, commensurate with the grade of the post, as directed by the Executive Support Team Leader.
• Post Room duties as required.
• Administering bookings / calendars for the Conference Rooms at Service Headquarters.
• To take delivery of refreshments / lunch as required for meetings involving the Executive Board, Members of the Devon and Somerset Fire and Rescue Authority or both and on behalf of other departments.
If you’re ready to take the next step in your career and make a real difference, we want to hear from you! Join us in our mission to create a safer world and become an integral part of our outstanding team.
Closing date: 23:59 Thursday 12 March 2026
Should you have any questions regarding the role, please contact Hannah Singleton – our Executive Support Team Lead on 01392 872139.
If you feel you have the skills and experience to become an Executive Support Assistant please click 'apply' today on our website, we would love to hear from you.
The successful candidate must, by the commencement of employment, have the right to work in the UK.
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.