Bank - Dispensary Pharmacy Assistant - Band 3 | Mid and South Essex NHS Foundation Trust
| Posting date: | 23 February 2026 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £13.16 Per Hour |
| Hours: | Full time |
| Closing date: | 25 March 2026 |
| Location: | Southend, SS0 0RY |
| Company: | Southend University Hospital NHS Trust |
| Job type: | Permanent |
| Job reference: | 7826659/Bank-DPharmacyAst-3 |
Summary
The post holder will provide support services to the Trust from the Pharmacy department, including (but not exclusive to) the ordering, receipt, storage and supply of Pharmaceuticals andotherstocks.Dutieswillalsoincludeadministrationsupporttothepharmacydepartments various teams, including Medication Governance, Clinical pharmacy teams and the Operational Lead Technician
Distribution
TakepartinthePharmacywardtop-upservice:
· Printwardstockliststoaschedule.
· CheckwardanddepartmentstockofPharmaceuticalsagainstanagreedlist.
· Orderrequireditems.
Processwardstockordersincludingtop-upordersandtelephonerequests,usingthe pharmacy stock control system, pick and package orders for delivery.
Stores
Maintainsuppliesofnon-drugitemsincludingrequesting,receiptingandstockchecking.
Receivedeliveries,checkandbookinordersofpharmaceuticalsandotherstocks.
Assistintheresolutionoforderdiscrepancies,identificationoflateandoutstandingorders and return of stock to suppliers.
PolicyandServiceDevelopment
AssistwithMonitoringofpharmacyperformancewithregularauditsandreporting
Mid and South Essex NHS Foundation Trust is now one of the largest Trust in the country, serving a population of 1.2 million people. Our newly formed Trust, comprising acute hospital sites at Broomfield in Chelmsford, Basildon, and Southend, is determined to provide the best health services for its local population. We are a well-led, high-performing, and innovative organisation working in the best interests of the people we serve.
With a workforce of approximately 15,000 staff, we can now do more and go further in delivering health services to our local communities.
Our ambition is to deliver excellent local and specialist services, to improve the health and wellbeing of our patients, and provide a vibrant place for staff to develop, innovate and build careers.
MAINDUTIES&RESPONSIBILITIES
DutiesaretobeundertakeninaccordancewithdepartmentalSOPs.
Distribution
1. TakepartinthePharmacywardtop-upservice:
· Printwardstockliststoaschedule.
· CheckwardanddepartmentstockofPharmaceuticalsagainstanagreedlist.
· Orderrequireditems.
2. Processwardstockordersincludingtop-upordersandtelephonerequests,usingthe pharmacy stock control system, pick and package orders for delivery.
3. Unpackandputawaywardorderswhereapplicable.
4. Process,pickandpackagerequisitionsfromotherareaswithinPharmacye.g.,the Technical Services Unit.
5. MonitorandmaintainstockintheEmergencydrugcupboard.
6. Performthedailytopupsofstockwithinthepharmacydepartment.
7. Perform departmental stock checks and expiry checks for both medication and sundryitems
8. Performdailystockmaintenanceofthepharmacyautomateddispensingrobot.
9. Performpharmacystorageauditsonwards/departments.
10. Assistwiththerecordingandstorageofarchivematerial.
11. Supply ordersof Pharmaceuticals to community clinics, GP surgeries and otherexternal organisations according to departmental procedure. Answer and deal with telephone enquiries from customers relating to orders.
12. Take orders for Liquid Nitrogen; fill canisters and ready for dispatch to clinics andsurgeries
13. Assembleemergencyresusdrugpacks.Monitortheexpirydatesandrecall/replacestock in a timely manner
14. Assess suitability of Pharmaceuticals for return to stock. Return items to stock using the pharmacy stock control system or dispose of according to departmental procedure.
15. Assist with the management and disposal of Special (Pharmaceutical) waste according to departmental procedure.
Stores
1. Maintainsuppliesofnon-drugitemsincludingrequesting,receiptingandstockchecking.
2. Receivedeliveries,checkandbookinordersofpharmaceuticalsandotherstocks.
3. Assistintheresolutionoforderdiscrepancies,identificationoflateandoutstandingorders and return of stock to suppliers.
4. Processcomputerreceiptsoforders.
5. Putgoodsawayandmaintainanefficientstockrotationsystem.
6. Unload and put away bulk deliveries of large volume fluids and containers using departmental equipment such as pallet trucks.
7. DeliverPharmaceuticalstowardsanddepartments.
8. Maintainacleanandtidyworkplace
9. Assistintheorderingandinvoicingofpharmaceuticalsandsundryitems.
10. Assistwithmedicalgassupply;maintainingfullstockrecordsasrequiredandprocessinginvoices.
11. LiaisewithotherPharmacystafftoensurethatcorrectstockcontrolproceduresare adhered to and support other staff in maintaining.
Administrativeduties
1. Sortanddistributeincomingdepartmentalpost.
2. Collateauditresults.
3. Detailitemssoldtonon-contractpartiesandpasstotheseniordistributiontechnician.
4. File‘hardcopy’ordersand otherrelateddocuments.
5. Maintainarchiverecords.
6. FileotherPharmacyliteratureanddocumentsasrequired.
7. ProducedrugusagereportsfortheClinicalPharmacyteamwhenrequired.
8. Assistwiththecourieringofmedicationsifrequired.
OtherDuties
1. FollowDepartmentalStandardOperationalProceduresatalltimes.
2. UndertakeanyotherreasonabledutiestheSeniorDistributionTechnician,Senior Purchasing Technician, or Operational Lead Technician may allocate from time to time.
Communication
Clearandeffectiveverbalcommunicationwithotherstaffmembers. Communication via telephone with all service users.WrittencommunicationviaNHS.netemailsystem,pharmacyITsystems
AnalyticalandPlanning
Managingownworkloadandindependentworking.
Takingpartinpharmacylaterotaandweekend/bankholidayworkingrota.
3. ClinicalDuties(IfApplicable)
Communicatewithwardstafftoensuretimelysupplyofmedicines. Contribute to the maintenance of good stock control
4. PolicyandServiceDevelopment
AssistwithMonitoringofpharmacyperformancewithregularauditsandreporting
5. FinancialandPhysicalResources
Participateinstockcontrolincludingexpirydatecheckingtominimizewastage.
6. StaffManagement
AssistwithTrainingofnewstaffandvisitingstudents.
7. InformationResources
TousetheDocumentcontrolsystemforviewingPharmacyprocedures.
TousethePharmacyPrescriptionTrackingsystemappropriatelyasrequired.
This advert closes on Monday 9 Mar 2026