Maternal Medicine Network Admin Co-Ordinator
| Posting date: | 23 February 2026 |
|---|---|
| Salary: | £27,485.00 to £30,162.00 per year |
| Additional salary information: | £27485.00 - £30162.00 a year |
| Hours: | Full time |
| Closing date: | 09 March 2026 |
| Location: | Oxford, OX3 9DU |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | C9321-26-0241 |
Summary
Main Responsibilities: The role requires the ability to co-ordinate a series of complex administrative processes while communicating with the multi-disciplinary team to maintain efficient systems and processes that allow us to fulfil our National Standards for our Patient Pathways. This requires; v Awareness of the needs and concerns of our patients, including some who may have a high risk condition or complex needs where barriers to understanding is often a factor. v The ability to support the Service Manager to train a team, monitoring their on-going training requirements & highlighting any potential problems or issues to the Service Manager. v The ability to use analytical and judgement skills to evaluate service data reports to support the delivery of a high quality and efficient service. v The ability to review the quality of information/data produced by the team to ensure it meets required standards and is fit for purpose. Put processes in place to ensure that all required data is captured correctly. v The ability to support the team in providing a friendly, efficient service to our patients. v The use of effective, tactful listening/communication skills when dealing with potentially distressed or bereaved patients and/or relatives. v Involvement in regular team meetings, engaging with team members & senior management to listen discuss & support the implementation of improvements to working practices, policies & procedures. This includes; v The ability to work with the Patient Access Team to monitor & develop the efficiency of our pathway of referral through to patient appointment. v Diary management for Consultants & Junior Drs. v Transcription of patient letters using the Dragon voice recognition system. v Dealing with requests relating to complaints. v Management of the Medirota system for Drs Annual & Study Leave. v Liaising with the Patient Access Team regarding Drs Annual & Study leave dates to ensure that clinics are reduced or closed as appropriate. v Using EPR & Orbit+ to produce data reports v Support the Patient Access Team leader & Service Manager with the implementation and training of paperless systems for Maternity. v Management of bleep lists. v Management of contact lists. v Circulation of interdepartmental e-mails. v Management of Advanced Training Skills Module (ATSM) for Trainee Drs v Liaising with Clinical Coding to monitor incomplete Powerforms, e-mail Drs & educational supervisors to ensure these are actioned in a timely fashion. v Liaise with other Trusts to request Patient Records v Coordinating MDTs for the maternal medicine network including bi-monthly network MDTs and the obstetric cardiac MDT. v Preparation of MDT proformas following MDT meetings and circulation of completed proformas to TVMMN sites The post holder will also; v Be self-motivated in regard to their own training requirements. v Support the Service Manager in the provision of an on-going and evolving induction and training package for the Patient Admin Team. v Liaise with the Data Collection Lead to provide administration support for participation in local and national clinical audit projects. v Organise and co-ordinate meetings and on-going training events for the team. v Act as secretary for meetings, organising dairies and taking and distributing minutes. v Monitor and order to necessary stationary stock levels. v Monitor booking system for room allocation. v Undertake a range of administrative tasks and be able to provide cover for other team members as and when required. v Undertake any other duties which may be reasonably regarded as within the nature of the duties, responsibilities and grade of the post as defined.