Administrator
| Posting date: | 20 February 2026 |
|---|---|
| Salary: | £14.00 to £15.00 per hour |
| Additional salary information: | £15.00 per hour |
| Hours: | Full time |
| Closing date: | 06 March 2026 |
| Location: | Stanmore, London, HA7 1BT |
| Company: | Hays Specialist Recruitment |
| Job type: | Temporary |
| Job reference: | 4772533_1771576882 |
Summary
Your new role
My client is seeking a highly organised, proactive, and professional Office Administrator to support the smooth day to day running of their office. This is a key position responsible for reception duties, administrative support, document management, and maintaining efficient office operations. If you thrive in a busy environment, enjoy helping others, and take pride in keeping things running seamlessly, we would love to hear from you.
- Open and prepare the reception area each morning.
- Maintain a clean, welcoming reception and shared office spaces.
- Answer and direct phone calls professionally, taking accurate messages.
- Greet and sign in visitors, following all security and H&S procedures.
- Manage visitor logs and ensure the reception process is followed.
- Handle all incoming and outgoing mail, sorting, logging, and distributing.
- Monitor and respond to general office email inboxes and respond to phone messages
Office Operations
- Liaise with building management for maintenance or repairs.
- Support wider office tasks and take on ad‑hoc administrative duties.
Documentation & Data Management
- Prepare, format, create, and proofread documents, reports, specifications, and presentations in line with QA procedures.
- Maintain and update databases and filing systems (physical and electronic).
- Complete accurate data entry and maintain records.
- Manage access and login details for project-specific software.
Administrative Support
- Draft, edit, and proofread correspondence and project documentation (including specifications, RFIs, DCS).
- Save and organise documents within relevant project folders and maintain filing systems and respond to urgent requests.
- Follow up with partners on outstanding project information.
Planning & Organisation
- Review the weekly schedule and prioritise tasks.
- Follow up on outstanding action items from meetings and ongoing projects.
- Prepare and distribute weekly reports and updates.
- Assist with weekly reporting requirements as needed.
- Maintain and update internal contact lists and databases.
- Prepare schedules and organisational tasks ahead of the upcoming week.
- Update project schedules as required
What you'll need to succeed
- Excellent communication skills, verbal and written
- Strong technical skills, particularly Microsoft Office Suite
- Professional interpersonal skills, with the ability to work with a wide range of people
- Problem solving ability, using initiative to resolve issues quickly
- Adaptability to shifting priorities and task demands
- High attention to detail and accuracy
- Discretion and confidentiality in handling sensitive information
- Customer service orientation, ensuring a positive experience for visitors and colleagues
- Exceptional organisation and time management, able to multitask and meet deadlines
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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