Administrative Assistant
| Posting date: | 20 February 2026 |
|---|---|
| Salary: | £14.36 per hour |
| Hours: | Full time |
| Closing date: | 22 March 2026 |
| Location: | Newport, Wales |
| Remote working: | On-site only |
| Company: | Raynet Recruitment Ltd |
| Job type: | Temporary |
| Job reference: | OR23015 |
Summary
JOB PURPOSE
To provide high quality business support, management information, and administrative functions to support the service.
KEY RESULT AREAS
Responsible for the operation and maintenance of all elements of financial systems. To ensure adherence to all relevant policies, procedures and guidelines.
Responsible for identifying and recovering any overpayments made, with autonomy to agree payment plans within an agreed framework.
To ensure goods and services are acquired via agreed methods of procurement.
Responsible for making payments using a Newport City Council credit card, in line with NCC policies and procedures.
To manage, maintain and verify performance information using systems, including information analysis, and production and dissemination of reports.
To communicate with partner agencies, colleagues and management to provide information, help and advice.
To be a first point of contact for teams within the service, to provide information and guidance, and to resolve queries to support the efficient operation of the teams.
To make all arrangements for meetings, including production of accurate minutes, recording decisions made and carrying out associated tasks, as agreed with management.
To support and assist with service projects.
To safeguard essential IT equipment, corporate accounts and security of data, and to comply with relevant corporate policies.
Undertake other specific duties in line with the requirements of the service area.
This job description sets out the main result areas of the post at the date when it was drawn up. Such duties may vary from time to time without changing the general character of the post or the level of responsibility. Such variations are a common occurrence and cannot in themselves justify a reconsideration of the grading of the post.
PERSON SPECIFICATION
ESSENTIAL DESIRABLE
Qualifications
Educated to A Level standard or equivalent, or substantial and relevant administrative experience working in an office environment
CLAIT, ECDL, or qualified by experience
Knowledge
Knowledge of standard computer software including word processing, spreadsheets, emails
Knowledge of Data Protection principles
Knowledge and understanding of Social Services
Experience
Previous administrative or financial experience within an office environment.
Proven experience of taking minutes at meetings
Able to demonstrate excellent IT skills, and experience of using Microsoft Office in a business environment
Experience of working with finance by making payments, or inputting or analysing financial information
Experience of working in a local government / Social Services environment
Experience of using Microsoft Office within a business environment
Aptitude & Skills
Possess excellent written and verbal skills
Attention to detail, accuracy
Ability to analyse and present information clearly
Able to work on own initiative and as part of a team
Effective communication, negotiation and interpersonal skills, able to deal with people tactfully and diplomatically
Able to work flexibly to meet the demands of the service
Understand and respect the principles of confidentiality
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EXPECTED BEHAVIOURS & VALUES
Encourage and support others as part of a team. Give guidance and advice to others. Grow positive working relationships
Share best practice and contribute to development of practices. Maintain a realistic and positive attitude to change.
Communicate openly, being straightforward with people to generate trust and confidence.
Use initiative to follow procedures to make appropriate decisions. Give feedback where these can be improved.
Honestly reflect on my personal style and its impact on others and develop my skills so I can adapt my style as appropriate.
To provide high quality business support, management information, and administrative functions to support the service.
KEY RESULT AREAS
Responsible for the operation and maintenance of all elements of financial systems. To ensure adherence to all relevant policies, procedures and guidelines.
Responsible for identifying and recovering any overpayments made, with autonomy to agree payment plans within an agreed framework.
To ensure goods and services are acquired via agreed methods of procurement.
Responsible for making payments using a Newport City Council credit card, in line with NCC policies and procedures.
To manage, maintain and verify performance information using systems, including information analysis, and production and dissemination of reports.
To communicate with partner agencies, colleagues and management to provide information, help and advice.
To be a first point of contact for teams within the service, to provide information and guidance, and to resolve queries to support the efficient operation of the teams.
To make all arrangements for meetings, including production of accurate minutes, recording decisions made and carrying out associated tasks, as agreed with management.
To support and assist with service projects.
To safeguard essential IT equipment, corporate accounts and security of data, and to comply with relevant corporate policies.
Undertake other specific duties in line with the requirements of the service area.
This job description sets out the main result areas of the post at the date when it was drawn up. Such duties may vary from time to time without changing the general character of the post or the level of responsibility. Such variations are a common occurrence and cannot in themselves justify a reconsideration of the grading of the post.
PERSON SPECIFICATION
ESSENTIAL DESIRABLE
Qualifications
Educated to A Level standard or equivalent, or substantial and relevant administrative experience working in an office environment
CLAIT, ECDL, or qualified by experience
Knowledge
Knowledge of standard computer software including word processing, spreadsheets, emails
Knowledge of Data Protection principles
Knowledge and understanding of Social Services
Experience
Previous administrative or financial experience within an office environment.
Proven experience of taking minutes at meetings
Able to demonstrate excellent IT skills, and experience of using Microsoft Office in a business environment
Experience of working with finance by making payments, or inputting or analysing financial information
Experience of working in a local government / Social Services environment
Experience of using Microsoft Office within a business environment
Aptitude & Skills
Possess excellent written and verbal skills
Attention to detail, accuracy
Ability to analyse and present information clearly
Able to work on own initiative and as part of a team
Effective communication, negotiation and interpersonal skills, able to deal with people tactfully and diplomatically
Able to work flexibly to meet the demands of the service
Understand and respect the principles of confidentiality
Click here to enter text.
EXPECTED BEHAVIOURS & VALUES
Encourage and support others as part of a team. Give guidance and advice to others. Grow positive working relationships
Share best practice and contribute to development of practices. Maintain a realistic and positive attitude to change.
Communicate openly, being straightforward with people to generate trust and confidence.
Use initiative to follow procedures to make appropriate decisions. Give feedback where these can be improved.
Honestly reflect on my personal style and its impact on others and develop my skills so I can adapt my style as appropriate.