Academic Scheduling Administrator
| Posting date: | 18 February 2026 |
|---|---|
| Salary: | £20,000 to £27,000 per year |
| Hours: | Full time |
| Closing date: | 20 March 2026 |
| Location: | GL56 0RH |
| Remote working: | On-site only |
| Company: | Capita plc |
| Job type: | Permanent |
| Job reference: | 10116869-42284 |
Summary
Full-time role - 37.5 hours a week
Moreton in Marsh
The Fire Service College: Where excellence meets resilience at the ultimate training ground for firefighting professionals.
As a valued member of the Academic Services team, you'll work closely with colleagues across the organisation to help deliver an outstanding learning experience for every customer. In this role, you'll play a key part in achieving our goals by managing the smooth input and booking of courses within your specialist area, ensuring everything runs efficiently and supports our wider business objectives. What you'll be doing
• Manage the input, scheduling, and booking of courses within your specialist area, while maintaining resilience knowledge of another team.
• Liaise with Training Delivery Team Leaders on priorities, processing times, timetable updates, and course changes.
• Notify Training Delivery when timetables are published in Celcat and highlight any clashes or shortages so they can be resolved quickly.
• Book Core Staff and Associate Tutors onto courses in Celcat and ensure timesheets and payments (via Fieldglass) are processed correctly.
• Represent Capita Fire Service College professionally and help create a positive, collaborative working environment.
• Build strong working relationships across teams to support smooth course delivery.
• Share best practice and help drive continuous improvement across Academic Services and Training Delivery.
• Consistently demonstrate Capita's Code of Conduct and contribute positively to the organisation's culture.
What we're looking for:
Essential experience:
• IT competency on Microsoft office programmes is (Word, Excel, and PowerPoint).
• Previous experience as an Administrator/Planner/Scheduler
• Keen eye for detail
• Excellent verbal and written communication skills
Desirable experience
• Knowledge or experience of working in a learning/training environment
• Knowledge of timetable planning and or/scheduling
About Fire Service College:
At Capita - Fire Service College we're training the next generation of firefighters to respond to any emergency and create a safer world. The College is one of the world's leading organisations for fire prevention, protection and response. We provide dedicated, accredited training for emergency service professionals, as well as commercial and public sector clients around the globe. We have one of the largest operational fire and rescue training facilities in the world, with a unique training environment, sports centre and expert instructors. Visitors and learners can train and exercise in a realistic and challenging environment, with a learning experience that is second to none.
What's in it for you?
• Offering a salary of £27,000
• Enjoy flexible benefits including extra leave purchase, paid volunteering days, enhanced family leave, lifestyle discounts, and access to inclusive employee networks - all designed to support your wellbeing and personal growth.
• Subsidised canteen, bar and gym facilities onsite (free membership)
• Free accommodation during the working week (terms apply)
• Free parking onsite
• You will work at a world-renowned further education training college
• Opportunity for some flexible working
Unlock Your Potential with Capita
At Capita, your career can take you wherever your ambition leads. You'll become part of a diverse network of talented, forward-thinking professionals working across a wide range of disciplines and sectors. We're committed to your growth - offering exciting opportunities to expand your skills, explore new paths, and advance your career. Join us and discover a career with purpose. #CareersWithPurpose
Customer first, always Fearless innovation ✅ Achieve together Everyone is valued
What we hope you'll do next:
Choose 'Apply now' to fill out our short application, so that we can find out more about you.
Equal Opportunities
Capita is committed to an inclusive, barrier-free recruitment process. We're a Disability Confident employer and welcome applications from everyone. If you need adjustments during the recruitment process, please contact us at reasonableadjustments@capita.com or call 07784 237318.
For more on equal opportunities and available adjustments, visit the Capita Careers website.
For general queries, email CPScareers@capita.com.
Proud member of the Disability Confident employer scheme