Facilities Administrator
| Posting date: | 18 February 2026 |
|---|---|
| Salary: | £14.35 per hour |
| Hours: | Full time |
| Closing date: | 20 March 2026 |
| Location: | Belvedere, Kent, DA1 1UP |
| Company: | The Best Connection Group Limited |
| Job type: | Temporary |
| Job reference: | JN -022026-18585_1771407254 |
Summary
The Best Connection are currently looking for a Facilities Administrator to join our clients busy team on a temporary basis.
Hours are 8am till 5pm Monday to Friday
Pay is £14.35 per hour, weekly pay every Friday!
Responsibilities include:
- Processing faults, repairs, maintenance and other FM services for all properties under management within the FM management system
- Supporting properties under management and providing telephone assistance in the use of the FM management system
- Following and referring stakeholders to troubleshooting handbook (Technical Manual)
- Prioritising fault reports and grouping orders for stores, RDCs and other properties
- Examining responsibilities (tenant, landlord, contractor) and warranty claims
- Commissioning FM contractors via the FM management system per faults raised by respective stores, RDCs and other properties
- Organising the administration of mobile tradesmen
- Monitoring the execution of report sheets
- Assisting in obtaining cost estimates from contractors
- Tracking PPMs to ensure they are implemented as per the service schedule
- Assisting in the handling of insurance claims
- System-supported conclusion of orders and cost recording
- Awareness of FM KPIs
- Invoice verification at lower level threshold
- Sense-checking the stated cost centres and cost categories assigned to invoices
- Working with relevant reports specific to role
- Knowledge of anomalies and continuous cost control
- Assisting in training Sales, Logistics and FM colleagues in the fault management system
- Using system-supported inventory management, setting up new objects in the system, evaluating control inventories and clarifying inventory differences
- Creating and forwarding new barcodes and updating the booklet for inventory objects with no barcode
What You'll need:
- Proficiency in Microsoft Office/Google Workspace
- Experienced administrator with proven ability to manage high-volume email correspondence
- Ability to maintain digital filing systems and adept at tracking multiple deadlines
- Strong organisational skills
- Compliance and health & safety awareness is desired but not essential
- Competent in basic financial administration and KPI tracking
- Strong interpersonal skills with a service-first mindset, capable of clearly relaying issues to stakeholders
We have an immediate start available for the right candidate
The Best Connection is acting as an Employment Business in relation to this vacancy.