Office Manager

Posting date:	17 February 2026
Salary:	£45,000 to £50,000 per year
Hours:	Full time
Closing date:	19 March 2026
Location:	Barnet, London, EN5 5TZ
Company:	Daniel Owen Ltd
Job type:	Permanent
Job reference:	MSOF_1771325276

Summary

Office Manager
Based in North London
Permanent
Paying up to £50K per annum

• Full responsibility for day-to-day office and standalone HR management, handling both routine and complex employee matters.
• End-to-end employee lifecycle management, including onboarding, probation reviews, maternity processes, disciplinaries, redundancies, and terminations.
• Drafting and issuing offer letters and employment contracts and ensuring all new starters are fully inducted.
• Conducting DBS checks and Right to Work checks in line with UK legislation and compliance requirements.
• Maintaining and updating company policies in line with employment law and communicating changes effectively to staff.
• Issue self-certification forms to staff returning from sick leave and conduct return-to-work interviews.
• Managing all exit interviews, collecting feedback and reporting findings to line management and the Board of Directors.
• Actively supporting recruitment activities, including managing terms of business, candidate sourcing, shortlisting, and interviewing.
• Acting as Level 1 User and Authorising Officer for Sponsorship Licences, assigning Certificates of Sponsorship to overseas workers.
• Managing training and e-learning for new and existing employees, maintaining the training matrix/platform and coordinating funding.
• Sitting in disciplinaries, gross misconducts to act as an impartial person and record meeting notes
• Working closely with the Fleet department to ensure new starters requiring vehicles are onboarded - this includes completing license checks and passing on the relevant information to the Fleet Coordinator.
• Mental Health First Aid support - acting as a 'go to' person when issues arise, providing day to day HR support if any issues are raised
• Keeping in touch with staff with long-term absences, ensuring there is clear communication throughout and passing any feedback onto line management.
• Liaising with the external HR solicitor on any complex HR issues.
• Ensuring new starters are informed on the 'Wisdom' app - the EAP programme.

Finance Support

• Assisting with monthly payroll in collaboration with the Finance Controller, including processing agency timesheets and payments (EEBS).
• Chasing line managers to ensure expenses have been approved within deadline.
• Ensuring absences including sick absences have been recorded properly - issuing fit notes to payroll
• Coordinate with Accounts team on leases for new offices, setting out deposits, notice periods, cost, and location
• Ensuring all yearly confirmation statements issued by external accountants have been signed and saved in relevant folder on Datto
• Saving all leases and agreements in relevant folders.

Compliance and Accreditations

• Overseeing annual renewal of company accreditations (CHAS, ISO, Constructionline, NFRC, Cyber Essentials)
• Managing annual renewal of company insurances.
• Completing all Pre-Qualification Questionnaires (PQQs) and onboarding processes for subcontractors and updating the PQQ matrix.
• Assisting the external tender management team on any documents they require
• Managing ISO renewal throughout the year with external consultant.
• Managing and updating the Health and Safety Audit tracker, ensuring they have been submitted monthly.

General Office Administration

• Coordinating PAT testing, fire extinguisher service, and other statutory servicing across office locations.
• Actively contributing to Senior Management Team meetings, raising departmental risks, issues, and improvement opportunities.
• Organising company events, including team-building activities, networking events, and annual functions.
• Day-to-day office management and operational support.
• Ordering office supplies, ordering stock and ensuring office is well equipped
• Answering incoming calls on the landline telephone, and directing the calls where relevant
• Monitoring the Head Office and General Enquiries inbox
• Liaising daily with IT company on equipment set ups, deliveries to the other offices, and creating new starter forms and leavers form
• Ordering the staff equipment, setting up replacements if equipment is damaged
• Liaising with the Landlords of the other offices if any issues arise (e.g. boiler issues).

Training

• Issuing out training to new starters (Asbestos Awareness, Manual Handling, Working at Height, First Aid and any other relevant courses)
• Send out refresher training for any expired training courses.
• Set up CITB funding and training grants
• Organise external training (e.g. SMSTS, PASMA, TWTC, NVQ's)
• Coordinate in team's diaries on booking in training to ensure there is cover on site, and have clear communication with line management on training dates

Requirements

• 10 years' experience in Office management (at least 3 in a construction company)
• Microsoft Office suite, including Outlook and Excel skills
• Strong line management skills
• Strong confidence in IT systems