Data Officer
| Posting date: | 17 February 2026 |
|---|---|
| Hours: | Full time |
| Closing date: | 02 March 2026 |
| Location: | Shrewsbury, Shropshire, SY4 5UB |
| Company: | Teaching Vacancies |
| Job type: | Permanent |
| Job reference: | ba18c8ef-5d30-4752-beac-c9089be4c419 |
Summary
What skills and experience we're looking for
Main Purpose
As primary Arbor lead, to meticulously record and manage the school's assessment data, ensuring accuracy and timely updates to support student progress tracking and educational outcomes. This involves coordinating with teachers and administrative staff to collect, analyse, and report on assessment results. Support Assistant Headteacher in the building of a successful working timetable, looking at staffing restraints, option blocks etc.
Duties & Responsibilities
• Input and manipulate student progress data in a variety of software systems including Arbor / SISRA/ Excel
• Primary Arbor lead (including producing student TTs, managing staff permissions)
• Perform data analysis using software functions
• Retrieve and produce data according to staff and leadership team needs
• Complete Census reporting as required
• Administer the Options process system
• Input data from primary schools into Arbor
• Provide comparisons of student progress across subjects and teaching groups
• Collect and input school report data from teaching staff
• Produce and distribute school reports to families
• Coordinate and administer consultation evenings
• Undertake Trust wide data responsibilities, including providing onsite support across all schools as required.
• General administrative duties required in the day to day running of the school as delegated by the Business Manager.
• Assist with Reception duties, answering the telephone, dealing with face to face enquiries and signing in visitors if and when required.
• Provide first aid to students if and when required.
• Assist with school evacuation procedures, as delegated by the Business Manager in line with the fire evacuation plan
Input and manipulate student progress data:
• Enter and update student progress data in various software systems, including Arbor, SISRA, and Excel.
• Ensure data accuracy and consistency across all platforms.
Primary Arbor lead
• Oversee the use of Arbor, including producing student timetables and managing staff permissions.
• Provide training and support to staff on using Arbor effectively.
Perform data analysis:
• Utilise software functions to analyse student performance data.
• Generate reports and insights to inform teaching strategies and school improvement plans.
Retrieve and produce data:
• Respond to data requests from staff and the leadership team.
• Compile and present data in a clear and accessible format.
• Assist with referrals to Family Support Advisor / SENDCo / Inclusion Team by providing necessary data.
Complete Census reporting:
• Prepare and submit Census reports as required by educational authorities, such as workforce and student census.
• Ensure all data is accurate and submitted within deadlines.
Administer the Options process system:
• Manage the system for student subject choices, ensuring smooth operation and accurate data entry.
• Communicate with students, parents, and staff regarding the options process.
Input data from primary schools:
• Collect and input data from feeder primary schools into Arbor.
• Ensure seamless transition of student records.
Provide comparisons of student progress:
• Analyse and compare student progress across different subjects and teaching groups.
• Highlight areas of concern and success to inform teaching practices.
Collect and input school report data:
• Gather report data from teaching staff.
• Input and format data for school reports.
Reports and Assessments:
• Set up of yearly reporting marksheets for Yrs 7 - 13
• Ensure reports are accurate, professional, and delivered on time.
• Create Data collections
• Create report cards
Coordinate and administer consultation evenings:
• Organise and manage logistics for parent-teacher consultation evenings, including the use of the booking system.
• Ensure smooth operation and effective communication with parents.
Professional development
• Help keep knowledge and understanding relevant and up-to-date by reflecting on your own practice, liaising with school leaders, and identifying relevant professional development to improve personal effectiveness;
• Take opportunities to build the appropriate skills, qualifications, and/or experience needed for the role, with support from the school
Other Responsibilities
• Comply with and assist with the development of policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
• Be aware of and comply with all school policies and procedures
• Be aware of and support difference and ensure equal opportunities for all
• Contribute to the overall ethos and aims of the Schools and Trust
• Appreciate and support the role of other professionals
• Attend and participate in relevant meetings, training and learning activities as required
The postholder may be required to carry out any other duties that are commensurate with the post. Whilst every effort is made to explain the main duties and responsibilities of the post each individual task undertaken may not be identified.
What the school offers its staff
Hours & Working Weeks
Work-life balance is important in our Trust.
Having the ability to organise your working hours in a way that suits you, whilst not compromising your hours and standard of work, alongside meeting the requirements of the post and the needs of the Trust can help to achieve this work-life balance. It may be to avoid a busy commute or to allow time to work around childcare or caring for dependents. We will be looking for core-working hours, which will be agreed with the successful applicant and other hours are to be worked around other commitments.
We also support home-working and this will be discussed at interview.
You must exhibit a high level of self-motivation and self-discipline and be able to manage your own time effectively for this to be successful.
In addition to a comprehensive induction and a commitment to your ongoing training and career progression, we also offer:
ü Unbeatable Pension Scheme
Thinking about your future? We are too and it’s never too early. We’ll automatically enrol you onto the relevant pension scheme – we will pay a whopping 28.68% into your Teachers Pension scheme or 19% if you are a member of our amazing support staff through the local government pension scheme – you’ll find it hard to beat that.
ü Holiday
Whilst holiday allowances vary across the roles, we offer no less than 27 days plus bank holidays– and to top it off, your holiday entitlement grows as your career does – as after five years’ service you’ll be awarded five extra days. Plus, we run a special leave policy making allowances for paid time off for those unplanned life events or family milestones that we just wouldn’t expect you to miss.
ü Saving Scheme
Saving for those rainy days has never been easier than with our salary savings scheme where you can have your savings taken directly from your salary into an accredited savings scheme.
ü Support for you and your family
We understand that becoming a parent, growing your family or looking after those who mean the most to you, can be life changing. That’s why we’re proud to provide policies that fit around your family, whenever you might need it.
ü Your wellbeing
It’s a top priority for us, and that’s why we look after your physical wellbeing with free eye tests, flu vaccinations, and an outstanding occupational health service. We also look after your mental wellbeing too, with our employee assistance programme, providing legal, financial, health, parenting and life advice with 24 hour access for you and your family members. We also provide access to independent counselling specialists to beat those long waiting lists and ensure you have access to the right support at the right time.
ü Online GP Service
Struggling to get an appointment with your local GP, we’ve got you covered. As an employee at The 3-18 Education Trust you will have 24 hour access to a GP appointment, these usually take place within 2 days at a time to suit you, prescriptions provided when required to be collected at your local pharmacy. This service is also open to your dependants.
ü We’ve always got you covered
If the unexpected happens – for example, you can’t work because of illness or you’re in an accident – we’ve got you covered with excellent sick pay benefits. Plus, in the event of death in service, we’ll pay up to three times your salary. All these give you financial protection and take away any worries – all at no cost to you.
ü Cycle to work scheme
Choose a brand-new bike and accessories and save on tax and National Insurance. Select a bike worth up to £3,000 and spread the cost over 12 months, interest free.
ü Home and Electronics Scheme
The latest Xbox on the birthday list? Washing machine broken down at just the wrong time of year? We have you covered with our newest salary sacrifice scheme, open all year round and open to all staff, spreading the payments for those expensive items over 12 months.
ü Awards for long service
We owe so much to our long-serving colleagues. That’s why we’re all about rewarding their continuous service and celebrating their key milestones. Just the way it should be.
ü Career Progression
From bitesize learning right through to professional qualifications. With our trust wide dedicated CPD leads, we believe every colleague should have the chance to progress – personally, professionally and as far as possible.
ü Additional Perks
Many of our sites have access to freshly made hot meals at a discounted rate, free carparking, gyms and swimming pools all open to members of staff at greatly reduced rates or free
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Main Purpose
As primary Arbor lead, to meticulously record and manage the school's assessment data, ensuring accuracy and timely updates to support student progress tracking and educational outcomes. This involves coordinating with teachers and administrative staff to collect, analyse, and report on assessment results. Support Assistant Headteacher in the building of a successful working timetable, looking at staffing restraints, option blocks etc.
Duties & Responsibilities
• Input and manipulate student progress data in a variety of software systems including Arbor / SISRA/ Excel
• Primary Arbor lead (including producing student TTs, managing staff permissions)
• Perform data analysis using software functions
• Retrieve and produce data according to staff and leadership team needs
• Complete Census reporting as required
• Administer the Options process system
• Input data from primary schools into Arbor
• Provide comparisons of student progress across subjects and teaching groups
• Collect and input school report data from teaching staff
• Produce and distribute school reports to families
• Coordinate and administer consultation evenings
• Undertake Trust wide data responsibilities, including providing onsite support across all schools as required.
• General administrative duties required in the day to day running of the school as delegated by the Business Manager.
• Assist with Reception duties, answering the telephone, dealing with face to face enquiries and signing in visitors if and when required.
• Provide first aid to students if and when required.
• Assist with school evacuation procedures, as delegated by the Business Manager in line with the fire evacuation plan
Input and manipulate student progress data:
• Enter and update student progress data in various software systems, including Arbor, SISRA, and Excel.
• Ensure data accuracy and consistency across all platforms.
Primary Arbor lead
• Oversee the use of Arbor, including producing student timetables and managing staff permissions.
• Provide training and support to staff on using Arbor effectively.
Perform data analysis:
• Utilise software functions to analyse student performance data.
• Generate reports and insights to inform teaching strategies and school improvement plans.
Retrieve and produce data:
• Respond to data requests from staff and the leadership team.
• Compile and present data in a clear and accessible format.
• Assist with referrals to Family Support Advisor / SENDCo / Inclusion Team by providing necessary data.
Complete Census reporting:
• Prepare and submit Census reports as required by educational authorities, such as workforce and student census.
• Ensure all data is accurate and submitted within deadlines.
Administer the Options process system:
• Manage the system for student subject choices, ensuring smooth operation and accurate data entry.
• Communicate with students, parents, and staff regarding the options process.
Input data from primary schools:
• Collect and input data from feeder primary schools into Arbor.
• Ensure seamless transition of student records.
Provide comparisons of student progress:
• Analyse and compare student progress across different subjects and teaching groups.
• Highlight areas of concern and success to inform teaching practices.
Collect and input school report data:
• Gather report data from teaching staff.
• Input and format data for school reports.
Reports and Assessments:
• Set up of yearly reporting marksheets for Yrs 7 - 13
• Ensure reports are accurate, professional, and delivered on time.
• Create Data collections
• Create report cards
Coordinate and administer consultation evenings:
• Organise and manage logistics for parent-teacher consultation evenings, including the use of the booking system.
• Ensure smooth operation and effective communication with parents.
Professional development
• Help keep knowledge and understanding relevant and up-to-date by reflecting on your own practice, liaising with school leaders, and identifying relevant professional development to improve personal effectiveness;
• Take opportunities to build the appropriate skills, qualifications, and/or experience needed for the role, with support from the school
Other Responsibilities
• Comply with and assist with the development of policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
• Be aware of and comply with all school policies and procedures
• Be aware of and support difference and ensure equal opportunities for all
• Contribute to the overall ethos and aims of the Schools and Trust
• Appreciate and support the role of other professionals
• Attend and participate in relevant meetings, training and learning activities as required
The postholder may be required to carry out any other duties that are commensurate with the post. Whilst every effort is made to explain the main duties and responsibilities of the post each individual task undertaken may not be identified.
What the school offers its staff
Hours & Working Weeks
Work-life balance is important in our Trust.
Having the ability to organise your working hours in a way that suits you, whilst not compromising your hours and standard of work, alongside meeting the requirements of the post and the needs of the Trust can help to achieve this work-life balance. It may be to avoid a busy commute or to allow time to work around childcare or caring for dependents. We will be looking for core-working hours, which will be agreed with the successful applicant and other hours are to be worked around other commitments.
We also support home-working and this will be discussed at interview.
You must exhibit a high level of self-motivation and self-discipline and be able to manage your own time effectively for this to be successful.
In addition to a comprehensive induction and a commitment to your ongoing training and career progression, we also offer:
ü Unbeatable Pension Scheme
Thinking about your future? We are too and it’s never too early. We’ll automatically enrol you onto the relevant pension scheme – we will pay a whopping 28.68% into your Teachers Pension scheme or 19% if you are a member of our amazing support staff through the local government pension scheme – you’ll find it hard to beat that.
ü Holiday
Whilst holiday allowances vary across the roles, we offer no less than 27 days plus bank holidays– and to top it off, your holiday entitlement grows as your career does – as after five years’ service you’ll be awarded five extra days. Plus, we run a special leave policy making allowances for paid time off for those unplanned life events or family milestones that we just wouldn’t expect you to miss.
ü Saving Scheme
Saving for those rainy days has never been easier than with our salary savings scheme where you can have your savings taken directly from your salary into an accredited savings scheme.
ü Support for you and your family
We understand that becoming a parent, growing your family or looking after those who mean the most to you, can be life changing. That’s why we’re proud to provide policies that fit around your family, whenever you might need it.
ü Your wellbeing
It’s a top priority for us, and that’s why we look after your physical wellbeing with free eye tests, flu vaccinations, and an outstanding occupational health service. We also look after your mental wellbeing too, with our employee assistance programme, providing legal, financial, health, parenting and life advice with 24 hour access for you and your family members. We also provide access to independent counselling specialists to beat those long waiting lists and ensure you have access to the right support at the right time.
ü Online GP Service
Struggling to get an appointment with your local GP, we’ve got you covered. As an employee at The 3-18 Education Trust you will have 24 hour access to a GP appointment, these usually take place within 2 days at a time to suit you, prescriptions provided when required to be collected at your local pharmacy. This service is also open to your dependants.
ü We’ve always got you covered
If the unexpected happens – for example, you can’t work because of illness or you’re in an accident – we’ve got you covered with excellent sick pay benefits. Plus, in the event of death in service, we’ll pay up to three times your salary. All these give you financial protection and take away any worries – all at no cost to you.
ü Cycle to work scheme
Choose a brand-new bike and accessories and save on tax and National Insurance. Select a bike worth up to £3,000 and spread the cost over 12 months, interest free.
ü Home and Electronics Scheme
The latest Xbox on the birthday list? Washing machine broken down at just the wrong time of year? We have you covered with our newest salary sacrifice scheme, open all year round and open to all staff, spreading the payments for those expensive items over 12 months.
ü Awards for long service
We owe so much to our long-serving colleagues. That’s why we’re all about rewarding their continuous service and celebrating their key milestones. Just the way it should be.
ü Career Progression
From bitesize learning right through to professional qualifications. With our trust wide dedicated CPD leads, we believe every colleague should have the chance to progress – personally, professionally and as far as possible.
ü Additional Perks
Many of our sites have access to freshly made hot meals at a discounted rate, free carparking, gyms and swimming pools all open to members of staff at greatly reduced rates or free
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.