Bookkeeper/Office Admin support

Posting date:	12 February 2026
Salary:	£13 to £15 per hour
Hours:	Part time
Closing date:	14 March 2026
Location:	Milton Keynes, Buckinghamshire
Remote working:	On-site only
Company:	Terra Global Solutions Ltd.
Job type:	Permanent
Job reference:

Summary

Role summary

Terra Global Solutions is seeking an organised, detail-oriented Bookkeeper to manage day-to-day financial records and support accurate, timely reporting. The role is responsible for maintaining the books, processing transactions, reconciling accounts, supporting month-end processes, and ensuring strong financial controls and compliance. In addition, they will be assisting with day-to-day office admin duties.

Reports to: Director / Managing Director
Works closely with: Accountant, Operations, Sales/Admin teams, and external suppliers

Key responsibilities

· Bookkeeping and transaction processing

· Maintain accurate ledgers (sales, purchase, and general ledger) in line with agreed processes.

· Process supplier invoices, staff expenses, and other costs; ensure correct coding and supporting documentation.

· Raise and issue sales invoices (if required) and maintain customer account records.

· Post and allocate receipts and payments; manage credit notes and adjustments.

· Bank, card, and balance sheet reconciliations

· Perform regular bank reconciliations (daily/weekly as required).

· Reconcile credit card and payment platform accounts where applicable.

· Maintain balance sheet schedules and reconcile key accounts (e.g., VAT, payroll control, debtors/creditors, prepayments/accruals).

Accounts payable / receivable support

· Manage supplier payment runs in line with approval processes and payment terms.

· Track aged payables and resolve supplier queries promptly.

· Monitor aged receivables, support credit control, and follow up overdue invoices professionally.

· VAT and compliance support

· Prepare VAT returns and supporting workings (where within remit), ensuring accuracy and deadlines are met.

· Maintain audit-ready records and ensure transactions are supported by appropriate documentation.

· Support compliance with internal policies and external requirements (e.g., Making Tax Digital where applicable).

Month-end and reporting support

· Assist with month-end close activities, including journals (e.g., accruals, prepayments, depreciation) as agreed.

· Produce routine reports (e.g., cashflow, P&L summaries, aged debt/credit, budget vs actual) to agreed timelines.

· Provide clear commentary on variances, anomalies, and data quality issues.

· Process improvement and controls

· Maintain and improve bookkeeping processes, templates, and documentation.

· Identify inefficiencies, duplication, or control gaps and propose practical improvements.

· Support system setup and tidy-up projects (e.g., chart of accounts review, historical cleanup).

Basic office and administrative duties (as required)

· Handle incoming phone calls, take accurate messages, and route queries to the appropriate person.

· Provide a professional first point of contact for customers, suppliers, and other stakeholders.

· Receive, sort, and distribute incoming post; prepare outgoing mail and courier items.

· Liaise with postal and courier services regarding collections, deliveries, tracking, and claims.

· Maintain simple office logs (e.g., post log, call log) and ensure follow-ups are completed.

· Order and monitor office supplies and stationery (where applicable) and keep shared spaces organised.

· Support general admin tasks such as scanning, filing, document formatting, and maintaining digital folders.

· Assist with scheduling (where required), including booking meetings and maintaining shared calendars.

Process improvement and controls

· Maintain and improve bookkeeping processes, templates, and documentation.

· Identify inefficiencies, duplication, or control gaps and propose practical improvements.

· Support system setup and tidy-up projects (e.g., chart of accounts review, historical cleanup).

Communication and stakeholder support

· Respond to finance queries from internal teams and suppliers/customers.

· Liaise with external accountant/payroll provider as needed.

· Maintain confidentiality and handle sensitive financial data appropriately.

Key deliverables

· Accurate, up-to-date books with minimal corrections required at month-end.

· Reconciliations completed on schedule with clear supporting evidence.

· VAT returns and statutory deadlines met with no avoidable penalties.

· Timely, reliable reporting and proactive identification of issues.

· Positive stakeholder feedback and effective query resolution.

Skills and experience

Essential

· Proven experience in a bookkeeping role (in-house or practice).

· Proven experience in using Xero accounting software.

· Strong understanding of double-entry bookkeeping and core accounting principles.

· Confident with bank reconciliations, supplier/customer ledgers, and journal entries.

· High attention to detail and strong numerical accuracy.

· Strong organisation skills and ability to manage competing deadlines.

· Clear written and verbal communication.

· Discretion and integrity when handling confidential information.

Desirable

· AAT qualification (or equivalent) or qualified by experience.

· Experience preparing VAT returns and working with Making Tax Digital processes.

· Experience supporting month-end close and basic management reporting.

· Experience in a small business/SME environment.

· Experience with multi-currency, projects, or cost centres (if relevant).

Systems and tools

· Accounting software (examples): Xero

· Spreadsheets: strong Excel skills (pivot tables, lookups, basic formulas).

· Document management: SharePoint.

· Communication tools: email, Teams.





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