PGR Relationships Coordinator
| Posting date: | 10 February 2026 |
|---|---|
| Salary: | £28,778 to £31,236 per year, pro rata |
| Hours: | Part time |
| Closing date: | 22 February 2026 |
| Location: | Headington, Oxford |
| Remote working: | Hybrid - work remotely up to 4 days per week |
| Company: | Oxford Brookes University |
| Job type: | Temporary |
| Job reference: | 189466 |
Summary
Oxford Brookes University is distinctive in nature. We are a modern and forward thinking institution rooted in, and connected to, a city with a rich history of culture and learning. We are a globally recognised university focused on providing high-quality teaching and delivering impactful research and an excellent student experience. Our vision is simple: “shape tomorrow through our unique blend of the modern and the traditional, by embracing diversity, seeking out the new, and excelling in education and research.”
The role
We are recruiting a Post Graduate Relationships Coordinator for the AD[A]PT (Architectural Design and Humanities Promoting Transformation) Consortium. Based at our Headington campus and reporting to the AD[A]PT Project Lead, the PGR Relationships Coordinator is to support the work of the AD[A]PT team in the delivery and smooth running of the award and its integration with wider post-graduate activities within the Schools.
This is a part time 0.6 FTE post, fixed term until July 2029.
About the team
The AD[A]PT Consortium is a newly-awarded AHRC funded Doctoral Focal Award in partnership with two universities (Cardiff University and Falmouth University) and 13 industry partners. Oxford Brookes University is the lead university. Alongside the Project Lead, the Project Co-Lead, a Shadow Project Co-Lead, and a Grant Manager are based at Oxford Brookes. The project also benefits from a wider Delivery Team that includes Institutional Leads and Co-Leads from our partner universities, as well as a Supervisory Lead and Co-Lead (based at Falmouth University) and an EDI Lead (based at Cardiff University). The full Delivery Team structure can be viewed here:
https://www.adapt-phd.ac.uk/our-academic-delivery-team
The AD[A]PT doctoral award is held by the Oxford Brookes Schools of Architecture and the Built Environment. The aim of the award is to create more opportunities for arts and humanities research focussed on helping built environment professionals achieve healthier places via the provision of funded doctoral research opportunities. For more information on our vision, please see our AD[A]PT Consortium website: https://www.adapt-phd.ac.uk/our-mission
What will I be doing?
The post holder will carry out a range of tasks to support the Postgraduate Research Tutors in the relevant Schools as well as the broader AD[A]PT Delivery Team. Tasks will include:
- Provide comprehensive professional administrative support to the Post-Graduate Research Tutors in Architecture and the Built Environment and the AD[A]PT Consortium’s cross-institutional teams. This includes budgeting, accounting, and running reports; organising travel within the UK, in conjunction with risk-assessment protocols; and internal institutional reporting and preparation of financial information required
- Establish and refine administrative processes/procedures linked to the AD[A]PT Consortium. This includes using University systems to store and maintain information relevant to the AD[A]PT award, ensuring access is managed and restricted to the correct group of stakeholders, ensuring compliance with quality assurance processes, and making sure that data is maintained, filed and archived appropriately, observing the University data retention policy and GDPR rules
- Liaise with all AD[A]PT partners to ensure information relating to the award is shared in a timely manner, and assist with organising meetings of the consortium Delivery Team and Management Group as required, as well as AGMs with the Steering Group - including minute taking, and preparing reports, collating, formatting and presenting data
- Assist with recruitment activities, including responding to enquiries, organising and coordinating PhD applicant interviews for the Oxford Brookes studentships, and assistance with coordinating studentship application processes and relevant data sharing across the consortium
- Assist in organising and co-ordinating the School’s PGR student related activities and events
- Support the collation and organisation of publications/reports required by sponsoring bodies
- Responsibility for communication and media strategies including maintaining a website and ensuring effective use of social media
- The post-holder will also help with future funding applications
What skills do I need?
We are looking for someone with:
- Project management skills
- Significant previous administrative experience in an office environment
- Experience of managing social media/website content
- The ability to maintain confidentiality with respect to private information
- Close attention to detail and able to ensure that documentation/administrative arrangements are precise and documentation consistent
- The ability to work effectively on own initiative, and to work collaboratively to achieve team goals
- Strong written/oral communication skills
- Strong interpersonal skills
- Excellent organisational/time management skills
- Demonstrable IT skills and ability to use software packages appropriate to an office environment
- Minimum of five GCSEs at Grade C or above (or equivalent), including Mathematics and English
Benefits
As an Oxford Brookes employee, you will enjoy a total of a minimum of 25 days holiday, rising with your service, plus 8 bank holidays and additional university concessionary days, normally 5 per year (holiday is pro-rata for part time roles).
We prioritise the wellbeing of our employees - physically, mentally and financially - and we provide a diverse and comprehensive benefits package to support our team. More information can be found on the Oxford Brookes website.
As a Disability Confident Employer we guarantee to interview any disabled applicant who meets the essential selection criteria.
The role
We are recruiting a Post Graduate Relationships Coordinator for the AD[A]PT (Architectural Design and Humanities Promoting Transformation) Consortium. Based at our Headington campus and reporting to the AD[A]PT Project Lead, the PGR Relationships Coordinator is to support the work of the AD[A]PT team in the delivery and smooth running of the award and its integration with wider post-graduate activities within the Schools.
This is a part time 0.6 FTE post, fixed term until July 2029.
About the team
The AD[A]PT Consortium is a newly-awarded AHRC funded Doctoral Focal Award in partnership with two universities (Cardiff University and Falmouth University) and 13 industry partners. Oxford Brookes University is the lead university. Alongside the Project Lead, the Project Co-Lead, a Shadow Project Co-Lead, and a Grant Manager are based at Oxford Brookes. The project also benefits from a wider Delivery Team that includes Institutional Leads and Co-Leads from our partner universities, as well as a Supervisory Lead and Co-Lead (based at Falmouth University) and an EDI Lead (based at Cardiff University). The full Delivery Team structure can be viewed here:
https://www.adapt-phd.ac.uk/our-academic-delivery-team
The AD[A]PT doctoral award is held by the Oxford Brookes Schools of Architecture and the Built Environment. The aim of the award is to create more opportunities for arts and humanities research focussed on helping built environment professionals achieve healthier places via the provision of funded doctoral research opportunities. For more information on our vision, please see our AD[A]PT Consortium website: https://www.adapt-phd.ac.uk/our-mission
What will I be doing?
The post holder will carry out a range of tasks to support the Postgraduate Research Tutors in the relevant Schools as well as the broader AD[A]PT Delivery Team. Tasks will include:
- Provide comprehensive professional administrative support to the Post-Graduate Research Tutors in Architecture and the Built Environment and the AD[A]PT Consortium’s cross-institutional teams. This includes budgeting, accounting, and running reports; organising travel within the UK, in conjunction with risk-assessment protocols; and internal institutional reporting and preparation of financial information required
- Establish and refine administrative processes/procedures linked to the AD[A]PT Consortium. This includes using University systems to store and maintain information relevant to the AD[A]PT award, ensuring access is managed and restricted to the correct group of stakeholders, ensuring compliance with quality assurance processes, and making sure that data is maintained, filed and archived appropriately, observing the University data retention policy and GDPR rules
- Liaise with all AD[A]PT partners to ensure information relating to the award is shared in a timely manner, and assist with organising meetings of the consortium Delivery Team and Management Group as required, as well as AGMs with the Steering Group - including minute taking, and preparing reports, collating, formatting and presenting data
- Assist with recruitment activities, including responding to enquiries, organising and coordinating PhD applicant interviews for the Oxford Brookes studentships, and assistance with coordinating studentship application processes and relevant data sharing across the consortium
- Assist in organising and co-ordinating the School’s PGR student related activities and events
- Support the collation and organisation of publications/reports required by sponsoring bodies
- Responsibility for communication and media strategies including maintaining a website and ensuring effective use of social media
- The post-holder will also help with future funding applications
What skills do I need?
We are looking for someone with:
- Project management skills
- Significant previous administrative experience in an office environment
- Experience of managing social media/website content
- The ability to maintain confidentiality with respect to private information
- Close attention to detail and able to ensure that documentation/administrative arrangements are precise and documentation consistent
- The ability to work effectively on own initiative, and to work collaboratively to achieve team goals
- Strong written/oral communication skills
- Strong interpersonal skills
- Excellent organisational/time management skills
- Demonstrable IT skills and ability to use software packages appropriate to an office environment
- Minimum of five GCSEs at Grade C or above (or equivalent), including Mathematics and English
Benefits
As an Oxford Brookes employee, you will enjoy a total of a minimum of 25 days holiday, rising with your service, plus 8 bank holidays and additional university concessionary days, normally 5 per year (holiday is pro-rata for part time roles).
We prioritise the wellbeing of our employees - physically, mentally and financially - and we provide a diverse and comprehensive benefits package to support our team. More information can be found on the Oxford Brookes website.
As a Disability Confident Employer we guarantee to interview any disabled applicant who meets the essential selection criteria.
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.