Administration Assistant
| Posting date: | 10 February 2026 |
|---|---|
| Hours: | Part time |
| Closing date: | 24 February 2026 |
| Location: | Penzance, Cornwall, TR20 9DR |
| Company: | Teaching Vacancies |
| Job type: | Contract |
| Job reference: | adfca37a-ec5d-498d-8b02-035fa06fa270 |
Summary
What skills and experience we're looking for
Truro and Penwith Academy Trust, together with the Local Monitoring Committee of St Hilary School, are seeking to appoint a dynamic and committed Administration Assistant.
As a school administrative assistant, your role is the backbone of the daily operation, requiring a blend of professional hospitality and meticulous data management. You serve as the first point of contact, greeting visitors and managing telephone communications with a high level of discretion. Beyond front-of-house duties, you provide essential support by handling word processing for official reports and publications, updating the school website, and maintaining both electronic and manual filing systems. A significant portion of the role involves safeguarding sensitive information; you are responsible for updating pupil records in systems like Arbor, ensuring strict compliance with data protection laws during the intake or transfer of students.
Additionally, you act as a central coordinator for school logistics, managing appointments, staff sickness records, and the school lettings diary. From overseeing stock control and stationery to coordinating school meals and event outings, you ensure that the administrative infrastructure remains seamless and efficient. Ultimately, this position demands a proactive approach to multitasking, balancing routine office maintenance with the sensitive handling of confidential student and staff data.
At St Hilary School, our motto is simple but powerful: “The Best We Can Be”.
We are a friendly, and ambitious primary school of around 200 children, where every child is valued, nurtured, and inspired to achieve their very best. Our school motto — “The Best We Can Be”— is at the heart of everything we do.
We are proud of our warm, supportive atmosphere and strong sense of community. We are constantly evolving to meet the needs of our children. Recently, we introduced our brand-new Nurture Hub — a welcoming space designed to support children’s emotional well-being, build their confidence, and help them develop resilience. Alongside this, we are a Trauma-Informed School (TIS) and embed restorative justice practices, so every child feels safe, respected, and supported.
About You:
You will be an organised, approachable and proactive professional with a child-centred mindset and a strong commitment to supporting a positive school environment. You will work effectively as part of a team, providing high-quality administrative support that enables teaching and learning to thrive. With excellent communication and organisational skills, you will share our school’s values and contribute positively to our welcoming school and its strong community identity.
What the school offers its staff
Working for TPAT and Benefits
‘The Trust that Schools want to join’ Ofsted - 2019
We are an inclusive and progressive Trust and believe that all children and young people should have the best possible life chances. If you share this belief, we would love you to work with us.
We care about our staff and value their skills, contribution and expertise. Our commitment to growing great people means that we support staff in their own professional growth and development and empower them through support and career opportunities. Whether you choose to work in one of our schools, or are based in our central team, you will thrive in a stimulating, friendly and diverse environment that nurtures talent and celebrates success.
If you choose to work for us, you will receive:
• A competitive salary
• National terms and conditions of employment and access to either Teachers Pension or Local Government Pension Schemes
• Cycle to work scheme
• Eye voucher scheme
• Access to CPD and career pathways to further develop your career
• Employee Assistance Programme (EAP) which provides employees with free confidential advice and support on a variety of personal, family or workplace issueshhtps://www.employeeassistance.org.uk/
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Truro and Penwith Academy Trust, together with the Local Monitoring Committee of St Hilary School, are seeking to appoint a dynamic and committed Administration Assistant.
As a school administrative assistant, your role is the backbone of the daily operation, requiring a blend of professional hospitality and meticulous data management. You serve as the first point of contact, greeting visitors and managing telephone communications with a high level of discretion. Beyond front-of-house duties, you provide essential support by handling word processing for official reports and publications, updating the school website, and maintaining both electronic and manual filing systems. A significant portion of the role involves safeguarding sensitive information; you are responsible for updating pupil records in systems like Arbor, ensuring strict compliance with data protection laws during the intake or transfer of students.
Additionally, you act as a central coordinator for school logistics, managing appointments, staff sickness records, and the school lettings diary. From overseeing stock control and stationery to coordinating school meals and event outings, you ensure that the administrative infrastructure remains seamless and efficient. Ultimately, this position demands a proactive approach to multitasking, balancing routine office maintenance with the sensitive handling of confidential student and staff data.
At St Hilary School, our motto is simple but powerful: “The Best We Can Be”.
We are a friendly, and ambitious primary school of around 200 children, where every child is valued, nurtured, and inspired to achieve their very best. Our school motto — “The Best We Can Be”— is at the heart of everything we do.
We are proud of our warm, supportive atmosphere and strong sense of community. We are constantly evolving to meet the needs of our children. Recently, we introduced our brand-new Nurture Hub — a welcoming space designed to support children’s emotional well-being, build their confidence, and help them develop resilience. Alongside this, we are a Trauma-Informed School (TIS) and embed restorative justice practices, so every child feels safe, respected, and supported.
About You:
You will be an organised, approachable and proactive professional with a child-centred mindset and a strong commitment to supporting a positive school environment. You will work effectively as part of a team, providing high-quality administrative support that enables teaching and learning to thrive. With excellent communication and organisational skills, you will share our school’s values and contribute positively to our welcoming school and its strong community identity.
What the school offers its staff
Working for TPAT and Benefits
‘The Trust that Schools want to join’ Ofsted - 2019
We are an inclusive and progressive Trust and believe that all children and young people should have the best possible life chances. If you share this belief, we would love you to work with us.
We care about our staff and value their skills, contribution and expertise. Our commitment to growing great people means that we support staff in their own professional growth and development and empower them through support and career opportunities. Whether you choose to work in one of our schools, or are based in our central team, you will thrive in a stimulating, friendly and diverse environment that nurtures talent and celebrates success.
If you choose to work for us, you will receive:
• A competitive salary
• National terms and conditions of employment and access to either Teachers Pension or Local Government Pension Schemes
• Cycle to work scheme
• Eye voucher scheme
• Access to CPD and career pathways to further develop your career
• Employee Assistance Programme (EAP) which provides employees with free confidential advice and support on a variety of personal, family or workplace issueshhtps://www.employeeassistance.org.uk/
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.