Estates Manager
| Posting date: | 10 February 2026 |
|---|---|
| Hours: | Part time |
| Closing date: | 23 February 2026 |
| Location: | Gravesend, Kent, DA11 0JE |
| Company: | Teaching Vacancies |
| Job type: | Permanent |
| Job reference: | ae85e1c0-5fcb-44d9-bb4f-dbb7f05903aa |
Summary
What skills and experience we're looking for
Responsibilities:
• Contribute to formulating the school’s estates management strategy by evaluating site and usage options and proposing creative and innovative suggestions for improvement.
• Implement the estates strategy via physical development plans, directing activities of staff, consultants and contractors, and managing progress with regard to time, quality and cost.
• Assist in the design and build of new projects, from minor repair works to major capital projects, including appropriate tendering processes.
• Line Manager – Premises Assistants, Minibus Driver and cleaning team.
• Build strong and positive working relationships with school staff to maximise the potential of the estate.
• Ensure all activities and works comply with safeguarding and health and safety requirements, including risk assessments and contractor safety checks.
• To manage the school’s lettings in liaison with the finance office.
• To liaise with key stakeholders, i.e. Catering Manager, Senior Science/Art and DT technicians to ensure annual maintenance/inspections are undertaken and recorded.
Maintenance of grounds and buildings:
• Ensure the fabric, fixtures and fittings of the estate are maintained to a high standard and meet the school’s current and future needs.
• Oversee daily and short-term emergency maintenance tasks alongside a costed and prioritised maintenance programme (short, medium and long-term).
• Prepare annual, costed plans for repairs and upgrades, and manage all works within budget.
Provision of Utilities and Estate Services
• Ensure all utilities provision (water, gas, electricity) are effectively managed and usage minimises wastage.
• Oversee maintenance of boilers, lifts, air-conditioning, ventilation and other mechanical equipment.
• Provide training, supervision and development for the premises team.
• Ensure all premises staff and contractors comply with school safeguarding rules and procedures.
• To assist with the development of appropriate disaster and continuity plans/risk registers as appropriate to the school estate.
Health and Safety, Fire Safety and Security
• Act as the school’s Health & Safety Coordinator, including overall responsibility for all relevant Health & Safety Policies.
• Take responsibility for fire safety and security of the estate, working with senior management to ensure compliance with all relevant regulations.
• Act as a key holder and ensure all key holders understand their responsibilities.
• Ensure fire systems and prevention equipment are properly installed, maintained and regularly tested.
• Conduct and review Fire Risk Assessments and all relevant policies and procedures, maintaining positive relationships with the local Fire Service.
• Ensure school site is secure at all times and school facilities are protected by appropriate intruder alarms and CCTV, with regular testing and maintenance.
• Provide relevant training to staff on fire safety, security and health and safety including asbestos management.
• Ensure risk assessments for all school buildings, grounds and activities (excluding trips) are produced and reviewed in line with Health and Safety Policy, including liaison with relevant technician/teaching staff.
• Ensure all electrical installations are compliant and periodic testing is completed to schedule (PAT testing).
• Maintain the Asbestos Management Plan ensuring full compliance.
• To provide strategic lead to ensure compliance with all water safety regulations across the school’s estate.
• To ensure accident forms are completed and properly recorded so that appropriate action is taken as and when required.
Operational Matters
• To ensure the effective deployment of the premises team to provide the cover needed for the setup and running, cleaning and security requirements for all day to day operational; school and external lettings events and activities.
• To line manage the school minibus driver and to ensure all health and safety requirements are met re school minibuses.
• To ensure the effective deployment of the premises team to maintain the school minibus fleet and provide drivers as and when required including the daily school runs.
• To liaise with the Catering Manager and the Finance Manager in ensuring the catering facilities and equipment are maintained.
What the school offers its staff
Blue Light DiscountOn site parking
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Responsibilities:
• Contribute to formulating the school’s estates management strategy by evaluating site and usage options and proposing creative and innovative suggestions for improvement.
• Implement the estates strategy via physical development plans, directing activities of staff, consultants and contractors, and managing progress with regard to time, quality and cost.
• Assist in the design and build of new projects, from minor repair works to major capital projects, including appropriate tendering processes.
• Line Manager – Premises Assistants, Minibus Driver and cleaning team.
• Build strong and positive working relationships with school staff to maximise the potential of the estate.
• Ensure all activities and works comply with safeguarding and health and safety requirements, including risk assessments and contractor safety checks.
• To manage the school’s lettings in liaison with the finance office.
• To liaise with key stakeholders, i.e. Catering Manager, Senior Science/Art and DT technicians to ensure annual maintenance/inspections are undertaken and recorded.
Maintenance of grounds and buildings:
• Ensure the fabric, fixtures and fittings of the estate are maintained to a high standard and meet the school’s current and future needs.
• Oversee daily and short-term emergency maintenance tasks alongside a costed and prioritised maintenance programme (short, medium and long-term).
• Prepare annual, costed plans for repairs and upgrades, and manage all works within budget.
Provision of Utilities and Estate Services
• Ensure all utilities provision (water, gas, electricity) are effectively managed and usage minimises wastage.
• Oversee maintenance of boilers, lifts, air-conditioning, ventilation and other mechanical equipment.
• Provide training, supervision and development for the premises team.
• Ensure all premises staff and contractors comply with school safeguarding rules and procedures.
• To assist with the development of appropriate disaster and continuity plans/risk registers as appropriate to the school estate.
Health and Safety, Fire Safety and Security
• Act as the school’s Health & Safety Coordinator, including overall responsibility for all relevant Health & Safety Policies.
• Take responsibility for fire safety and security of the estate, working with senior management to ensure compliance with all relevant regulations.
• Act as a key holder and ensure all key holders understand their responsibilities.
• Ensure fire systems and prevention equipment are properly installed, maintained and regularly tested.
• Conduct and review Fire Risk Assessments and all relevant policies and procedures, maintaining positive relationships with the local Fire Service.
• Ensure school site is secure at all times and school facilities are protected by appropriate intruder alarms and CCTV, with regular testing and maintenance.
• Provide relevant training to staff on fire safety, security and health and safety including asbestos management.
• Ensure risk assessments for all school buildings, grounds and activities (excluding trips) are produced and reviewed in line with Health and Safety Policy, including liaison with relevant technician/teaching staff.
• Ensure all electrical installations are compliant and periodic testing is completed to schedule (PAT testing).
• Maintain the Asbestos Management Plan ensuring full compliance.
• To provide strategic lead to ensure compliance with all water safety regulations across the school’s estate.
• To ensure accident forms are completed and properly recorded so that appropriate action is taken as and when required.
Operational Matters
• To ensure the effective deployment of the premises team to provide the cover needed for the setup and running, cleaning and security requirements for all day to day operational; school and external lettings events and activities.
• To line manage the school minibus driver and to ensure all health and safety requirements are met re school minibuses.
• To ensure the effective deployment of the premises team to maintain the school minibus fleet and provide drivers as and when required including the daily school runs.
• To liaise with the Catering Manager and the Finance Manager in ensuring the catering facilities and equipment are maintained.
What the school offers its staff
Blue Light DiscountOn site parking
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.