Estates Administrator
| Posting date: | 09 February 2026 |
|---|---|
| Salary: | £24,735.00 per year |
| Additional salary information: | £24735.00 a year |
| Hours: | Full time |
| Closing date: | 22 February 2026 |
| Location: | York, YO24 1GL |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | B0343-26-0003 |
Summary
Reporting to the Estates Manager, the Estates Administrator will support with the smooth and efficient running of the Corporate Services (Catering, Facilities and Housekeeping) and Health and Safety operations. Provide administrative support to help maintain health, safety and compliance standards, and ensure a professional, responsive service is given to staff, contractors, and other key stakeholders. Main duties and responsibilities Administrative Support 1. Serve as the primary point of contact for all estate-related visitors and enquiries, distributing and actioning items as appropriate, ensuring urgent matters are promptly brought to the attention of relevant staff. 2. Coordinate the organisations health and safety management system, allocating jobs to staff efficiently and tracking completion to ensure timely service delivery. 3. Liaise with suppliers and contractors, coordinating work as directed, following up on requests, monitoring progress, and escalating issues to the Estates Manager as required. 4. Administer compliance and maintenance records for estate assets, monitoring servicing schedules and documentation to ensure adherence to BS standards, UK regulations, and environmental and safety requirements, escalating as required. 5. Ensure governance and compliance around building safety, including the co-ordination of the risk register, maintaining up-to-date records, reviewing and updating documentation, and supporting preparation of reports, audits, and regulatory compliance activities. 6. Order and maintain corporate services supplies, ensuring compliance with purchasing and finance procedures. 7. Schedule meetings and appointments, prepare rooms, take minutes and circulate agendas and action points. 8. Supervise estate-based volunteers, providing support where needed to help them achieve their full potential.