Recruitment Administrator
| Posting date: | 09 February 2026 |
|---|---|
| Salary: | £30,978 to £36,252 per year |
| Hours: | Full time |
| Closing date: | 23 February 2026 |
| Location: | Edinburgh, Scotland |
| Remote working: | Hybrid - work remotely up to 5 days per week |
| Company: | Scottish Funding Council |
| Job type: | Temporary |
| Job reference: |
Summary
SFC's Human Resources team is integral to the organisation’s role
and success in supporting post-16 education in Scotland through
the support and services we provide to our colleagues, the
leadership team and the organisation as a whole.
As a team we support employee welfare, recruitment,
onboarding, payroll, organisational development, employee
relations, learning and development, equalities and so much
more.
This role will support the team with recruitment administration,
guide candidates on their application and onboarding journey and
offer assistance to stakeholders with recruitment questions.
Key responsibilities
• Provide support to selection panels including advertising roles, setting up
scorecards, invitations to interview, handling candidate queries and any other
necessary assistance.
• Co-ordinate the onboarding process and administration for all new starters
ensuring a positive candidate journey.
• Proactively manage the flow of information in and out of the recruitment and
Applicant Tracking System (ATS) mailboxes, liaising with team members to ensure
all incoming mail is acknowledged and dealt with within an agreed timeframe.
• Provide support to stakeholders across SFC to enable them to make best use of the
ATS.
• Ensuring the team’s records and files are organised appropriately and in line with
SFC’s internal policies for information management and GDPR requirements.
• Organise internal and external recruitment meetings and take minutes as required.
• Provide any other support to the smooth running of the team or the organisation
that may reasonably be required.
Skills, qualifications and experience
Essential
• Experience of working in an HR or recruitment environment in a similar role.
• Proven administration and organisational skills utilising either an Applicant Tracking
System (ATS) or a Human Resources Information System (HRIS).
• A proactive, positive, professional and people-friendly approach to working with
stakeholders.
• Ability to plan and manage workloads and deadlines and deal with conflicting
priorities whilst supporting different team members.
• Proven ability to maintain accuracy and attention to detail.
• Ability to maintain confidentiality, exercise diplomacy and discretion.
• Understanding of and competence in basic filing and information management
systems/records management.
• Effective IT systems, keyboard and office skills – including proficiency in the use of
MS Word and Excel.
and success in supporting post-16 education in Scotland through
the support and services we provide to our colleagues, the
leadership team and the organisation as a whole.
As a team we support employee welfare, recruitment,
onboarding, payroll, organisational development, employee
relations, learning and development, equalities and so much
more.
This role will support the team with recruitment administration,
guide candidates on their application and onboarding journey and
offer assistance to stakeholders with recruitment questions.
Key responsibilities
• Provide support to selection panels including advertising roles, setting up
scorecards, invitations to interview, handling candidate queries and any other
necessary assistance.
• Co-ordinate the onboarding process and administration for all new starters
ensuring a positive candidate journey.
• Proactively manage the flow of information in and out of the recruitment and
Applicant Tracking System (ATS) mailboxes, liaising with team members to ensure
all incoming mail is acknowledged and dealt with within an agreed timeframe.
• Provide support to stakeholders across SFC to enable them to make best use of the
ATS.
• Ensuring the team’s records and files are organised appropriately and in line with
SFC’s internal policies for information management and GDPR requirements.
• Organise internal and external recruitment meetings and take minutes as required.
• Provide any other support to the smooth running of the team or the organisation
that may reasonably be required.
Skills, qualifications and experience
Essential
• Experience of working in an HR or recruitment environment in a similar role.
• Proven administration and organisational skills utilising either an Applicant Tracking
System (ATS) or a Human Resources Information System (HRIS).
• A proactive, positive, professional and people-friendly approach to working with
stakeholders.
• Ability to plan and manage workloads and deadlines and deal with conflicting
priorities whilst supporting different team members.
• Proven ability to maintain accuracy and attention to detail.
• Ability to maintain confidentiality, exercise diplomacy and discretion.
• Understanding of and competence in basic filing and information management
systems/records management.
• Effective IT systems, keyboard and office skills – including proficiency in the use of
MS Word and Excel.
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.