Office Administrator
| Posting date: | 09 February 2026 |
|---|---|
| Salary: | £27,000.0 to £30,000.0 per year |
| Additional salary information: | Circa £28k |
| Hours: | Full time |
| Closing date: | 16 February 2026 |
| Location: | Nottingham, Nottinghamshire, NG1 3ed |
| Remote working: | On-site only |
| Company: | Hays Specialist Recruitment |
| Job type: | Permanent |
| Job reference: | 4769077_1770629556 |
Summary
Your new company
My Nottingham-based client is seeking to appoint an administrator to support senior leadership and play a pivotal role in ensuring communications, priorities and projects are delivered to a consistently high standard.
This is a high-impact role for someone who combines strong organisational capability with outstanding presentation preparation skills, attention to detail and the confidence to work closely with senior stakeholders.
Your new role
Key Responsibilities:Administrative Assistant Support
* Provide proactive, trusted support to senior leaders, managing diaries, travel, meetings and correspondence.
* Prepare briefing packs, agendas, minutes and follow-ups for leadership and project meetings.
* Act as a central point of coordination between stakeholders, ensuring clear communication and timely responses.
Project Control & Coordination
* Track progress across multiple projects, maintaining plans, milestones, actions and dependencies.
* Collate updates from contributors and ensure accurate reporting on status, risks and issues.
* Support the delivery of key initiatives by maintaining structure, governance and momentum.
Presentation Preparation & Communications (Core Requirement)
* Produce high-quality presentation materials for internal and external audiences, including board-level and client-facing decks.
* Translate complex information into clear, concise and visually compelling presentations.
* Ensure consistency of messaging, tone and visual standards across all materials.
* Work closely with senior leaders to refine narratives, key messages and storytelling for presentations.
What you'll need to succeed
Skills & ExperienceEssential
* Proven experience as a Senior Administrator, Executive Assistant, Project Controller, or similar role.
* Exceptional presentation preparation skills, with advanced PowerPoint (or equivalent) capability.
* Strong written and visual communication skills with a meticulous eye for detail.
* Ability to manage multiple priorities, deadlines and stakeholders with confidence.
* High levels of discretion, professionalism and emotional intelligence.
Desirable
* Experience supporting senior leaders in a fast-paced or complex environment.
* Familiarity with project management tools and basic project reporting.
* Confidence working with senior stakeholders and challenging constructively where needed.
What We're Looking For
You will be:
* Highly organised, proactive and dependable.
* Comfortable working at pace while maintaining quality.
* Confident turning rough inputs into polished, executive-ready outputs.
* Calm, solutions-focused and able to anticipate what's needed before being asked.
What you'll get in return
* A key role working closely with senior leadership.
* Varied and engaging work with real influence on outcomes.
* A supportive, professional environment with opportunities to grow and develop
Salary Circa £28-30k
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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