Contract Administrator
| Posting date: | 06 February 2026 |
|---|---|
| Salary: | £28,000 to £30,000 per year |
| Hours: | Full time |
| Closing date: | 13 February 2026 |
| Location: | Stenhousemuir, Falkirk, FK2 8DR |
| Company: | Idverde |
| Job type: | Permanent |
| Job reference: | 23089_1770405228 |
Summary
Contract Administrator
Location: Falkirk, Scotland. Office Based.
Salary: £28,000 - £30,000, dependent on experience
Contract Type: Permanent, Full-time
Working hours: Monday to Friday, 7:30am - 4:00pm
About the role
We're currently seeking a proactive and detail-oriented Contract Administrator to join our team in Falkirk. In this impactful role, you'll provide essential administration support to our busy contract team. With a team of 30 skilled operatives, we deliver essential reactive reinstatement works that restore surfaces following utility repairs and installations. These works are critical in ensuring roads, footpaths, and public spaces are returned to a safe and high-quality standard, keeping communities connected and local infrastructure in top condition.
If you're looking for a dynamic and fast-paced environment where you can make a real difference, this is the role for you!
Key Responsibilities
Requirements
Why join us?
As the UK's leading grounds maintenance and landscape creation provider, no two projects are ever the same - and neither are our people. That's why we're committed to nurturing a diverse and inclusive culture where everyone can thrive.
What we offer
Benefits
About idverde
We are Europe's largest provider of grounds maintenance services and landscape creation, in the UK alone we're a community of over 3,000 passionate colleagues shaping the future of the green industry.
At idverde, we understand what it means to grow. Our history dates back to 1919, and today, with a turnover of £250 million, we're more than just a company - we're a force for positive change. We offer a range of services to create, maintain, and manage landscapes across the UK.
Grow with us, and together we'll create a greener future for all.
Location: Falkirk, Scotland. Office Based.
Salary: £28,000 - £30,000, dependent on experience
Contract Type: Permanent, Full-time
Working hours: Monday to Friday, 7:30am - 4:00pm
About the role
We're currently seeking a proactive and detail-oriented Contract Administrator to join our team in Falkirk. In this impactful role, you'll provide essential administration support to our busy contract team. With a team of 30 skilled operatives, we deliver essential reactive reinstatement works that restore surfaces following utility repairs and installations. These works are critical in ensuring roads, footpaths, and public spaces are returned to a safe and high-quality standard, keeping communities connected and local infrastructure in top condition.
If you're looking for a dynamic and fast-paced environment where you can make a real difference, this is the role for you!
Key Responsibilities
- Document Control: Manage, scan, upload, and file project documentation, including contracts, construction drawings, specifications, and RFIs (Requests for Information).
- Data Management & Reporting: Update daily work logs, project trackers, and databases, such as material usage, plant hire, and vehicle records.
- Financial Administration: Process invoices, timesheets, and purchase orders; assist with subcontractor payment applications and monthly cost appraisals.
- Compliance & Permitting: Assist in preparing and submitting, or tracking, permits and street works notices.
- Meeting Coordination: Organize project meetings, prepare agendas, take minutes, and follow up on action items.
- Communication Hub: Act as the primary point of contact for enquiries via phone or email, liaising between site managers, contractors, and clients.
- Procurement Support: Order office supplies, and track plant/materials to ensure they are available on-site.
- Health & Safety Support: Help maintain safety records, inductions, and ensure site personnel have necessary documentation.
Requirements
- Proven experience in a similar administrative role - open to any industry but high preference on street works/road re-instatement or grounds work.
- Ability to confidently liaise with suppliers, subcontractors and stakeholders and manage contract documents, including purchase orders and invoices.
- Proficiency in Microsoft Office (Word, basic Excel, PowerPoint, Outlook).
- Excellent organisational skills and a keen eye for detail.
Why join us?
As the UK's leading grounds maintenance and landscape creation provider, no two projects are ever the same - and neither are our people. That's why we're committed to nurturing a diverse and inclusive culture where everyone can thrive.
What we offer
- We offer career advancement and development opportunities through our bespoke apprenticeship programmes, our extensive in-house training academy, and coaching and mentorship.
- Join a diverse and inclusive workplace where you can collaborate with passionate and talented individuals.
- Contribute to projects that make a real difference in the community and environment.
- We recognise and reward your hard work with our wide-ranging benefits package designed to prioritise your wellbeing, support life choices, and help in both good and challenging times.
Benefits
- From 21 days holiday plus bank holidays.
- Enhanced maternity and shared parental leave.
- Support for personal and professional challenges.
- Discounts on retail, holidays, gym memberships, and more.
- Secure your future - competitive pension scheme and resources to manage your finances.
- Colleague of the month and annual awards.
- Two days per year to support a cause of your choice.
- Comprehensive resources and support.
About idverde
We are Europe's largest provider of grounds maintenance services and landscape creation, in the UK alone we're a community of over 3,000 passionate colleagues shaping the future of the green industry.
At idverde, we understand what it means to grow. Our history dates back to 1919, and today, with a turnover of £250 million, we're more than just a company - we're a force for positive change. We offer a range of services to create, maintain, and manage landscapes across the UK.
Grow with us, and together we'll create a greener future for all.
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.