Workplace Coordinator
| Posting date: | 06 February 2026 |
|---|---|
| Hours: | Full time |
| Closing date: | 08 March 2026 |
| Location: | B1 1RS |
| Remote working: | On-site only |
| Company: | ISS Facilities Services |
| Job type: | Permanent |
| Job reference: | 152051 |
Summary
Workplace Coordinator
Contract: Professional Services, Production & Technology
Location: B1, West Midlands
Hours of work: 40
Contract Type: Permanent
We are seeking a highly organised and proactive Workplace Coordinator to support the smooth running of a large, corporate office environment.
This role plays a key part in ensuring seamless day‑to‑day operations, delivering exceptional customer service, and maintaining a high‑quality workplace experience for all employees and visitors.
Job Description
We are looking for someone who thrives in a fast‑paced facilities environment, working closely with the on‑site Facilities Manager, cleaning and housekeeping teams, and office‑based clients.
The successful candidate will uphold the core values of ISS and WSP, contributing to efficient back‑office operations while acting as a central, customer‑facing contact point within the workplace.
Key Responsibilities
Provide facilities administration and coordination to support daily operations
Manage and update facilities systems such as Tririga and Maximo
Monitor and contribute to the delivery of facilities KPIs
Respond efficiently to changing operational needs, including meeting room change
Support meeting and event setups when required
Act as a central point of contact for colleagues, visitors, and suppliers
Assist in coordinating and preparing meeting and conference rooms
Support budget tracking, purchase orders, invoice processing, and expense reconciliation
Professional and Personal Competencies/Qualifications
Previous facilities or soft services experience preferred
Background in facilities strongly desirable
Ambition to develop and progress within a facilities career
IOSH qualification desirable (training can be provided)
Strong administrative skills with excellent attention to detail
Confident communicator able to work effectively with a fast‑paced Facilities Manager
Computer literate with the ability to learn new systems quickly
Experience working alongside cleaning or housekeeping teams
Professional, corporate‑facing attitude
The Company
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.
We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace
ISS is proud to be a diverse and inclusive employer.
ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.
We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.
Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
If you have any further queries regarding this role, please contact the Resourcing Team by emailing resourcing.team@uk.issworld.com
Contract: Professional Services, Production & Technology
Location: B1, West Midlands
Hours of work: 40
Contract Type: Permanent
We are seeking a highly organised and proactive Workplace Coordinator to support the smooth running of a large, corporate office environment.
This role plays a key part in ensuring seamless day‑to‑day operations, delivering exceptional customer service, and maintaining a high‑quality workplace experience for all employees and visitors.
Job Description
We are looking for someone who thrives in a fast‑paced facilities environment, working closely with the on‑site Facilities Manager, cleaning and housekeeping teams, and office‑based clients.
The successful candidate will uphold the core values of ISS and WSP, contributing to efficient back‑office operations while acting as a central, customer‑facing contact point within the workplace.
Key Responsibilities
Provide facilities administration and coordination to support daily operations
Manage and update facilities systems such as Tririga and Maximo
Monitor and contribute to the delivery of facilities KPIs
Respond efficiently to changing operational needs, including meeting room change
Support meeting and event setups when required
Act as a central point of contact for colleagues, visitors, and suppliers
Assist in coordinating and preparing meeting and conference rooms
Support budget tracking, purchase orders, invoice processing, and expense reconciliation
Professional and Personal Competencies/Qualifications
Previous facilities or soft services experience preferred
Background in facilities strongly desirable
Ambition to develop and progress within a facilities career
IOSH qualification desirable (training can be provided)
Strong administrative skills with excellent attention to detail
Confident communicator able to work effectively with a fast‑paced Facilities Manager
Computer literate with the ability to learn new systems quickly
Experience working alongside cleaning or housekeeping teams
Professional, corporate‑facing attitude
The Company
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.
We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace
ISS is proud to be a diverse and inclusive employer.
ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.
We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.
Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
If you have any further queries regarding this role, please contact the Resourcing Team by emailing resourcing.team@uk.issworld.com
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.