Personal Secretary - Larne
| Posting date: | 06 February 2026 |
|---|---|
| Hours: | Full time |
| Closing date: | 12 February 2026 |
| Location: | Larne, County Antrim, BT40 1XH |
| Company: | The Recruitment Co |
| Job type: | Temporary |
| Job reference: | JL/PSLarne_1770329419 |
Summary
Job Advert - Personal/Team Secretary (Band 3)
Directorate: Mental Health, Learning Disability & Community Wellbeing
Hours: Full-time 37.5 hrs, Mon-Fri 9am-5pm
Pay: £12.75 per hour / Band 3
Contract: Temporary ongoing
Role Summary
We are seeking an organised and motivated Personal/Team Secretary to provide high‑quality secretarial and administrative support to the CMHT Team Leader and wider team. The role involves diary management, preparing documentation, minute-taking, handling enquiries, maintaining records and supporting the smooth operation of the office.
Key Duties
- Manage diaries, appointments and meetings.
- Provide administrative support including typing, filing, photocopying and email management.
- Produce letters, reports and documents to a high standard.
- Take minutes and prepare meeting documentation.
- Handle calls, enquiries and incoming/outgoing mail.
- Maintain filing systems, records and spreadsheets.
- Liaise with internal staff and external agencies.
- Support complaints processes and assist with data collection.
- Provide cover for administrative staff when required.
Essential Criteria
- 4 GCSEs (A*-C) including English or equivalent
AND - 1-2 years' clerical experience using Microsoft Office (depending on qualifications)
- Minute‑taking experience (for roles requiring it)
- RSA/OCR Stage II Typing/Word Processing or 1 year's ICT experience
- Experience in diary management, organising meetings, and Excel data presentation
Skills & Knowledge
- Strong communication skills
- Ability to work independently and as part of a team
- Able to work under pressure and meet deadlines
- Good knowledge of Microsoft Office and Records Management
- Understanding of confidentiality, data protection and patient rights