Administrator/Receptionist
| Posting date: | 05 February 2026 |
|---|---|
| Salary: | £24,454.04 to £25,138 per year |
| Hours: | Full time |
| Closing date: | 23 February 2026 |
| Location: | PA37 1QA |
| Remote working: | On-site only |
| Company: | Scottish Association for Marine Science |
| Job type: | Permanent |
| Job reference: | D24/25.AM |
Summary
- Location: SAMS, Oban
- Contract Type: Open-ended
- Working Pattern: Full Time – 37 hours per week (Monday to Friday)
- Salary Range: £24,454.04 - £25,138.00 per annum
- Closing date: 23rd February 2026
The Role:
This is a varied role, where you will be working with senior colleagues to deliver specific administrative tasks, efficiently, and to a high standard. For your own portfolio of responsibility, (e.g. room allocation, tenant administration, etc.) you will deal with colleagues, students and external organisations. When providing support in Reception, you will be the first point of contact for many staff, students and visitors with a wide variety of enquiries.
Our Ideal Candidate:
Our ideal candidate, is someone who already has experience in administration roles, is organised, flexible, can successfully prioritise their workload, and has a clear ‘customer support’ approach. You will be required to behave diplomatically and occasionally assertively, according to the tasks at hand. As a member of our Reception team, you will present a smart, professional, ‘can do’ attitude, even when under pressure from competing tasks. Whilst minute taking and time management training would be advantageous, SAMS offers ongoing training opportunities, according to need.
Employee Benefits:
Our relatively small, caring community is an ideal environment for making friends, forming collaborations, and supporting each other to do the work that we really care about. Oban and surrounding areas provide a fantastic base to live and work, and we offer a wide range of employee benefits, support and inclusive culture, making SAMS a great place to work.
Our employees are the heart of our business. Recruiting and retaining the right people is the key to our success. Rewarding our employees is therefore an important component of our employment package and we have a wide range of benefits on offer to staff to support your work and lifestyle.
We are proud to provide a wide variety of benefits year-round, offering options to best support our staff, such as: flexible & hybrid working options, purchase of additional annual leave, shopping discounts, Cycle 2 Work scheme, purchases of technology through salary sacrifice, Payroll Giving, Pensions Plus, access to portals to support health and wellbeing, a sabbatical scheme, free car parking with access to electronic charging points as well as access to a number of training & development courses.
Additionally, SAMS encourages and recognises excellence among staff through various recognition and reward arrangements. We are striving to constantly develop and expand the benefits and offers for our colleagues.
Interested?
We would love to hear from you. If you have queries on the job and would like to talk these through before applying, please email these through, in the first instance, to HR@sams.ac.uk
Applications must include CV and Cover Letter and should be sent electronically to recruitment@sams.ac.uk quoting Job Ref. ‘D24/25.AM’ in the subject heading.
Closing date for application is 23rd February 2026 - Interviews to be held shortly thereafter.
Please note, we are unfortunately unable to provide visa sponsorship for this position.
Full details can be found here: www.sams.ac.uk/vacancies
We are a Disability Confident Employer. Where a candidate requires reasonable adjustments as part of the application process, we encourage you to let us know. Where applicants with a disability meet the essential criteria for the job, you will be given the opportunity to demonstrate your skills, talent and abilities at interview.
SAMS’ commitment to gender equality has been recognised, as our institute was presented with an Athena SWAN (Scientific Women’s Academic Network) Bronze Award and is currently working towards Investors in Diversity accreditation.
SAMS follows Fair Work Practices.
SAMS Group is committed to being an equal and open organisation. Diversity and inclusion are important to us, and we strive to remove any barriers that may prevent people from applying to join us. We encourage applications from all backgrounds, and from all who share our values and can help us to broaden our knowledge and range of ideas.
- Contract Type: Open-ended
- Working Pattern: Full Time – 37 hours per week (Monday to Friday)
- Salary Range: £24,454.04 - £25,138.00 per annum
- Closing date: 23rd February 2026
The Role:
This is a varied role, where you will be working with senior colleagues to deliver specific administrative tasks, efficiently, and to a high standard. For your own portfolio of responsibility, (e.g. room allocation, tenant administration, etc.) you will deal with colleagues, students and external organisations. When providing support in Reception, you will be the first point of contact for many staff, students and visitors with a wide variety of enquiries.
Our Ideal Candidate:
Our ideal candidate, is someone who already has experience in administration roles, is organised, flexible, can successfully prioritise their workload, and has a clear ‘customer support’ approach. You will be required to behave diplomatically and occasionally assertively, according to the tasks at hand. As a member of our Reception team, you will present a smart, professional, ‘can do’ attitude, even when under pressure from competing tasks. Whilst minute taking and time management training would be advantageous, SAMS offers ongoing training opportunities, according to need.
Employee Benefits:
Our relatively small, caring community is an ideal environment for making friends, forming collaborations, and supporting each other to do the work that we really care about. Oban and surrounding areas provide a fantastic base to live and work, and we offer a wide range of employee benefits, support and inclusive culture, making SAMS a great place to work.
Our employees are the heart of our business. Recruiting and retaining the right people is the key to our success. Rewarding our employees is therefore an important component of our employment package and we have a wide range of benefits on offer to staff to support your work and lifestyle.
We are proud to provide a wide variety of benefits year-round, offering options to best support our staff, such as: flexible & hybrid working options, purchase of additional annual leave, shopping discounts, Cycle 2 Work scheme, purchases of technology through salary sacrifice, Payroll Giving, Pensions Plus, access to portals to support health and wellbeing, a sabbatical scheme, free car parking with access to electronic charging points as well as access to a number of training & development courses.
Additionally, SAMS encourages and recognises excellence among staff through various recognition and reward arrangements. We are striving to constantly develop and expand the benefits and offers for our colleagues.
Interested?
We would love to hear from you. If you have queries on the job and would like to talk these through before applying, please email these through, in the first instance, to HR@sams.ac.uk
Applications must include CV and Cover Letter and should be sent electronically to recruitment@sams.ac.uk quoting Job Ref. ‘D24/25.AM’ in the subject heading.
Closing date for application is 23rd February 2026 - Interviews to be held shortly thereafter.
Please note, we are unfortunately unable to provide visa sponsorship for this position.
Full details can be found here: www.sams.ac.uk/vacancies
We are a Disability Confident Employer. Where a candidate requires reasonable adjustments as part of the application process, we encourage you to let us know. Where applicants with a disability meet the essential criteria for the job, you will be given the opportunity to demonstrate your skills, talent and abilities at interview.
SAMS’ commitment to gender equality has been recognised, as our institute was presented with an Athena SWAN (Scientific Women’s Academic Network) Bronze Award and is currently working towards Investors in Diversity accreditation.
SAMS follows Fair Work Practices.
SAMS Group is committed to being an equal and open organisation. Diversity and inclusion are important to us, and we strive to remove any barriers that may prevent people from applying to join us. We encourage applications from all backgrounds, and from all who share our values and can help us to broaden our knowledge and range of ideas.
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.