Fleet Support Administrator
| Posting date: | 05 February 2026 |
|---|---|
| Salary: | £25,989 to £28,142 per year |
| Hours: | Full time |
| Closing date: | 22 February 2026 |
| Location: | Rugby, Warwickshire |
| Remote working: | On-site only |
| Company: | Rugby Borough Council |
| Job type: | Permanent |
| Job reference: |
Summary
Fleet Support Administrator
£25,989 to £28,142
Full Time – 37 hours per week
Rugby Borough Council is dedicated to both Community and Colleague growth. With a focus on wellbeing and personal development, we offer a range of career opportunities where you can take pride in the positive changes you help create. Join an organisation committed to the success of one of the Country’s fastest-growing boroughs and the people who make it thrive.
About the Role
Rugby Borough Council is seeking an organised and detail-focused Fleet Support Administrator to support the effective management of the Council’s vehicle fleet. This key role ensures that all Council-owned vehicles, plant, and machinery remain compliant with legal, safety, and Council requirements through accurate administration, coordination, and monitoring. Your work will play a vital part in supporting frontline services by ensuring fleet operations run smoothly, safely, and efficiently.
You’ll coordinate vehicle servicing, inspections, and MOT compliance, including taxi licensing requirements and LGV MOT preparation in line with DVSA standards. You will act as a central point of contact for fleet records, compliance documentation, and operational support, liaising with internal teams, contractors, and external agencies as required.
Please note this role is site-based 5 days a week.
Key Responsibilities
• Fleet Administration & Coordination: Support the scheduling and coordination of vehicle servicing, repairs, inspections, and MOT testing to ensure fleet availability and compliance.
• Compliance Monitoring: Maintain oversight of taxi licensing, MOT, and DVSA compliance requirements, ensuring all vehicles meet statutory and Council standards.
• Documentation & Record Keeping: Accurately maintain fleet records, compliance documentation, inspection reports, and maintenance logs in line with DVSA and Council requirements.
• Operational Support: Provide administrative support for vehicle breakdowns, roadside incidents, and landfill site responses during working hours.
• Liaison & Communication: Act as a point of contact for Council departments, external contractors, licensing authorities, and members of the public regarding transport and fleet matters.
• Health & Safety Support: Ensure fleet-related administrative processes align with Health and Safety policies and safe working practices.
• Office & Systems Management: Maintain organised systems, databases, and files to support efficient fleet and transport operations.
About You
You’ll have experience in administrative support, preferably in a transport, fleet, or logistics environment with an awareness of vehicle compliance, MOT processes, and transport regulations with a basic understanding of vehicle maintenance processes and fleet operations.
You’ll be highly accurate with data entry, great at time management and organisation and be able to work well both with internal teams and external suppliers.
A Full UK drivers licence is essential and the ability to work occasional unsocial hours (e.g. early starts, bank holidays) as part of operational support.
Benefits
• 35 days annual leave (including 8 Bank Holidays and 3 extra days normally applied at Christmas)
• Generous Local Government Pension Scheme
• Annual leave purchase scheme
• Structured Induction Program
• Learning and Development opportunities including Future Leaders programmes
• Payment of a professional subscription for approved professionals
• Family Friendly Policies
• Independent Support for your health & wellbeing
• Generous compassionate leave
• Extra Benefits including Retail Discounts, Cycle to Work scheme and more
£25,989 to £28,142
Full Time – 37 hours per week
Rugby Borough Council is dedicated to both Community and Colleague growth. With a focus on wellbeing and personal development, we offer a range of career opportunities where you can take pride in the positive changes you help create. Join an organisation committed to the success of one of the Country’s fastest-growing boroughs and the people who make it thrive.
About the Role
Rugby Borough Council is seeking an organised and detail-focused Fleet Support Administrator to support the effective management of the Council’s vehicle fleet. This key role ensures that all Council-owned vehicles, plant, and machinery remain compliant with legal, safety, and Council requirements through accurate administration, coordination, and monitoring. Your work will play a vital part in supporting frontline services by ensuring fleet operations run smoothly, safely, and efficiently.
You’ll coordinate vehicle servicing, inspections, and MOT compliance, including taxi licensing requirements and LGV MOT preparation in line with DVSA standards. You will act as a central point of contact for fleet records, compliance documentation, and operational support, liaising with internal teams, contractors, and external agencies as required.
Please note this role is site-based 5 days a week.
Key Responsibilities
• Fleet Administration & Coordination: Support the scheduling and coordination of vehicle servicing, repairs, inspections, and MOT testing to ensure fleet availability and compliance.
• Compliance Monitoring: Maintain oversight of taxi licensing, MOT, and DVSA compliance requirements, ensuring all vehicles meet statutory and Council standards.
• Documentation & Record Keeping: Accurately maintain fleet records, compliance documentation, inspection reports, and maintenance logs in line with DVSA and Council requirements.
• Operational Support: Provide administrative support for vehicle breakdowns, roadside incidents, and landfill site responses during working hours.
• Liaison & Communication: Act as a point of contact for Council departments, external contractors, licensing authorities, and members of the public regarding transport and fleet matters.
• Health & Safety Support: Ensure fleet-related administrative processes align with Health and Safety policies and safe working practices.
• Office & Systems Management: Maintain organised systems, databases, and files to support efficient fleet and transport operations.
About You
You’ll have experience in administrative support, preferably in a transport, fleet, or logistics environment with an awareness of vehicle compliance, MOT processes, and transport regulations with a basic understanding of vehicle maintenance processes and fleet operations.
You’ll be highly accurate with data entry, great at time management and organisation and be able to work well both with internal teams and external suppliers.
A Full UK drivers licence is essential and the ability to work occasional unsocial hours (e.g. early starts, bank holidays) as part of operational support.
Benefits
• 35 days annual leave (including 8 Bank Holidays and 3 extra days normally applied at Christmas)
• Generous Local Government Pension Scheme
• Annual leave purchase scheme
• Structured Induction Program
• Learning and Development opportunities including Future Leaders programmes
• Payment of a professional subscription for approved professionals
• Family Friendly Policies
• Independent Support for your health & wellbeing
• Generous compassionate leave
• Extra Benefits including Retail Discounts, Cycle to Work scheme and more
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.