Finance & Clinical Trials Assistant
| Posting date: | 30 January 2026 |
|---|---|
| Salary: | £33,094.00 to £36,195.00 per year |
| Additional salary information: | £33094.00 - £36195.00 a year |
| Hours: | Full time |
| Closing date: | 15 February 2026 |
| Location: | London, SE1 9RT |
| Company: | NHS Jobs |
| Job type: | Contract |
| Job reference: | C9196-26-0107 |
Summary
Office/Research Administration Responsible for day-to-day organisation of the OHCT Office, including handling mail, maintaining adequate stationery supplies and ordering business cards and furniture/equipment, when necessary, to ensure the smooth running of the office. Raise Purchase Order (PO) numbers for tissue block requests, lipase tests etc., as and when needed for research teams. Assist the service management team with the preparation of appropriate reports. Assist with the coordination of Good Clinical Practice (GCP) training and maintaining a current CV & GCP electronic folder.Ensure that all clinical trials documentation is effectively archived as required. Taking, transcribing and circulating minutes of formal meetings (Management, Risk & Incident, Steering Group Meeting, monthly Team Meetings etc.) as instructed within agreed timeframes. Organise travel & accommodation for patients who are on clinical trials and staff who are travelling on Trust Business appropriatelyResponsible for maintaining the monitor room (ie ensuring computers are logged off and the room is tidy, ensuring that the monitor has signed in and out and that the team have co signed) Financial management Work with the Business Development Manager and Research Business & Finance Officer with quarterly commercial trial invoicing.Efficiently request per study invoices, carefully tracking all invoice requests.Assist with the ongoing invoicing process, ensuring accurate distribution of income to supporting departments and OHCTUpdate a per trial tracking system to ensure all commercial trials are invoiced for per quarter.Work with the KHP-CTO on updating any invoicing queriesAssist the Business Development Manager in reconciling all invoice requests back into the OHCT accountInvoice bi-annually for all non-commercial trial invoicesKeep track of all trial team recharges with other departmentsDevelop and maintain an accurate record of all invoices, requisition forms and manpower returns.Process patient travel expenses, patient taxi and hotel expenses and invoice for reimbursement in a timely manner by liaising with the CRA/Sponsor Trial Administration Ensure that all OHCT clinical trial databases and logs are maintained which includes adding new studies and updating patient recruitment data on a monthly basis.Act as a back-up to the Imaging and Tissue Coordinator to ensure timely transfer of scans.Ensure the confidentiality of verbal, written and computerised information. Quality Management Facilitating the archiving process of studies along with the Quality ManagerWork with the Quality Manager to look after the equipment used to deliver trials (including arranging repair and servicing) and participating in temperature record keeping).Work with the Quality Manager to facilitate the Annual Management Review (collate data such as monitor visit / customer & staff feedback and prepare quarterly reports)Work with the Quality Manager to facilitate the Internal Monitoring System (IMS)Participate in the IMS system as an auditor (in particular auditing of monitor use of electronic health records). General Ensure all office equipment is functioning correctly and arrange for repair or replacement as necessary.The post holder has a general duty of care for the health, safety and well-being of work colleagues, visitors and patients within the hospital.The post holder will ensure acceptable standards of data protection are maintained in accordance with the Data Protection Act and will comply with all Trust Policies and Departmental policies and procedures.