Administrator
| Posting date: | 26 January 2026 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | Competitive |
| Hours: | Full time |
| Closing date: | 25 February 2026 |
| Location: | UK |
| Company: | Carter Jonas |
| Job type: | Contract |
| Job reference: | 995 |
Summary
Job Advert
An exciting opportunity has arisen for an Administrator to join us on a 12‑month fixed‑term contract, available on a full‑time or
part‑time basis, with hybrid working available. The successful candidate will provide accurate and well-organised administrative
support to three Commercial agency teams, ensuring the efficient delivery of core operational processes.
The Commercial Division represents approximately 20% of the wider business, generating approximately £28 million in revenue, with
a team of 250 people across eight UK offices. The position is based in our London HQ in Chapel Place which has over 100
professionals across our main divisions. There are lots of exciting events going on with various office socials, health &
wellbeing and fundraising activities to get involved in.
We offer a highly competitive salary and benefits package, including a variety of flexible benefits allowing you to choose those
that suit your personal circumstances including purchasing additional leave, health cash plans and cycle to work scheme.
Main tasks:
* Produce accurate and well-presented documents including letters of engagement, reports, client correspondence, presentations
and spreadsheets within agreed time frames.
* Preparing, processing, and issuing invoices.
* Supporting fee forecasting and financial tracking
* Accurately record, track, and process all chargeable activities to ensure financial efficiency is maintained
* Coordinating meeting invitations and diary arrangements
* Arrange, coordinate and minute the Agency Senior Management Team meetings, ensuring accurate records of discussions, actions
and decisions are maintained
* Maintaining a well‑organised and compliant digital filing system, ensuring documents are accurately stored
* Carry out timely and accurate administration of databases
* Provide a high level of efficiency and customer service to all who visit or contact the office
* Provide general administration support to the office including other partners, managers and staff as reasonably required
* Handling enquiries over the telephone or personally in reception and taking any necessary action
What will it take to be successful ?
The ideal candidate will have strong administrative experience and a proven ability to support busy teams, with confident numeracy
and excellent communication skills. They will be highly proficient in Microsoft Office applications including Word, Excel, Outlook
and PowerPoint, and able to quickly learn, use and train colleagues on specialist systems. Effective time‑management skills and
the ability to prioritise a varied workload are essential. Property experience, particularly within Agency would be beneficial but
not essential.
An exciting opportunity has arisen for an Administrator to join us on a 12‑month fixed‑term contract, available on a full‑time or
part‑time basis, with hybrid working available. The successful candidate will provide accurate and well-organised administrative
support to three Commercial agency teams, ensuring the efficient delivery of core operational processes.
The Commercial Division represents approximately 20% of the wider business, generating approximately £28 million in revenue, with
a team of 250 people across eight UK offices. The position is based in our London HQ in Chapel Place which has over 100
professionals across our main divisions. There are lots of exciting events going on with various office socials, health &
wellbeing and fundraising activities to get involved in.
We offer a highly competitive salary and benefits package, including a variety of flexible benefits allowing you to choose those
that suit your personal circumstances including purchasing additional leave, health cash plans and cycle to work scheme.
Main tasks:
* Produce accurate and well-presented documents including letters of engagement, reports, client correspondence, presentations
and spreadsheets within agreed time frames.
* Preparing, processing, and issuing invoices.
* Supporting fee forecasting and financial tracking
* Accurately record, track, and process all chargeable activities to ensure financial efficiency is maintained
* Coordinating meeting invitations and diary arrangements
* Arrange, coordinate and minute the Agency Senior Management Team meetings, ensuring accurate records of discussions, actions
and decisions are maintained
* Maintaining a well‑organised and compliant digital filing system, ensuring documents are accurately stored
* Carry out timely and accurate administration of databases
* Provide a high level of efficiency and customer service to all who visit or contact the office
* Provide general administration support to the office including other partners, managers and staff as reasonably required
* Handling enquiries over the telephone or personally in reception and taking any necessary action
What will it take to be successful ?
The ideal candidate will have strong administrative experience and a proven ability to support busy teams, with confident numeracy
and excellent communication skills. They will be highly proficient in Microsoft Office applications including Word, Excel, Outlook
and PowerPoint, and able to quickly learn, use and train colleagues on specialist systems. Effective time‑management skills and
the ability to prioritise a varied workload are essential. Property experience, particularly within Agency would be beneficial but
not essential.
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.