QA Administrator / Executive Assistant - Proton Beam Therapy
| Posting date: | 23 January 2026 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £37,259 - £45,356 per annum inclusive of HCAS |
| Hours: | Full time |
| Closing date: | 22 February 2026 |
| Location: | London, NW1 2BU |
| Company: | University College London Hospital |
| Job type: | Permanent |
| Job reference: | 7749776/309-UCLH-7362 |
Summary
A Vacancy at University College London Hospitals NHS Foundation Trust.
This role offers an exciting opportunity to join the Radiotherapy and Proton Beam Therapy (PBT) team at UCLH. The post holder will provide comprehensive executive assistant and quality administrative support across the services. The postholder will be based in the PBT department in the new Grafton Way Building.
UCLH is seeking a committed individual with the energy and focus to continue building on the existing service of excellence.
Radiotherapy services at UCLH are delivered across two departments. The photon department is equipped with Varian TrueBeam systems with advanced imaging packages and 6DoF couches. The department has a comprehensive brachytherapy suite and a Gulmay skin unit. UCLH is one of only two NHS sites delivering proton beam therapy across the NHS. The proton beam therapy (PBT) department is equipped with Varian ProBeam gantries with advanced imaging packages and robotic couches. Both departments have a dedicated CT scanner and the PBT department also has a dedicated MRI scanner.
The department delivers radiotherapy services for a broad spectrum of cancers comprising of common cancers as well as specialist treatments including brachytherapy, molecular radiotherapy and total body irradiation. The PBT department focus’s predominantly on head and neck, brain and sarcoma treatment sites. Paediatrics and TYAs make up approximately one third of the patient cohort.
The postholder will provide full and comprehensive executive assistant and quality administrative support to the Operational Lead for PBT and Radiotherapy Services Quality Manager. They will work closely with the radiotherapy services quality team in the maintenance of the quality management system. They will be expected to form strong working relationships with the team leads taking on delegated duties, undertaking departmental audits, service evaluation, quality improvement projects, organising meetings and recording minutes. In addition, they will be required to assist with data entry onto clinical systems, to run reports and to collate data. The post holder will review performance data, trends, and processes, and use analysis and judgement to identify and propose opportunities for development and improvement.
University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.
We provide first-class acute and specialist services across eight sites:
• University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)
• National Hospital for Neurology and Neurosurgery
• Royal National ENT and Eastman Dental Hospitals
• University College Hospital Grafton Way Building
• Royal London Hospital for Integrated Medicine
• University College Hospital Macmillan Cancer Centre
• The Hospital for Tropical Diseases
• University College Hospital at Westmoreland Street
We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women’s health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.
We are committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040.
For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.
Come and be a part of the best NHS trust in England to work for, according to our staff*
* UCLH top trust to work at in England - In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England – for the third year in a row.
UCLH recognises the benefits of flexible working for staff – To find out more, visit: Flexible working.
To discover more about what makes UCLH a great place to work, visit: Why Choose UCLH?
This advert closes on Sunday 8 Feb 2026
This role offers an exciting opportunity to join the Radiotherapy and Proton Beam Therapy (PBT) team at UCLH. The post holder will provide comprehensive executive assistant and quality administrative support across the services. The postholder will be based in the PBT department in the new Grafton Way Building.
UCLH is seeking a committed individual with the energy and focus to continue building on the existing service of excellence.
Radiotherapy services at UCLH are delivered across two departments. The photon department is equipped with Varian TrueBeam systems with advanced imaging packages and 6DoF couches. The department has a comprehensive brachytherapy suite and a Gulmay skin unit. UCLH is one of only two NHS sites delivering proton beam therapy across the NHS. The proton beam therapy (PBT) department is equipped with Varian ProBeam gantries with advanced imaging packages and robotic couches. Both departments have a dedicated CT scanner and the PBT department also has a dedicated MRI scanner.
The department delivers radiotherapy services for a broad spectrum of cancers comprising of common cancers as well as specialist treatments including brachytherapy, molecular radiotherapy and total body irradiation. The PBT department focus’s predominantly on head and neck, brain and sarcoma treatment sites. Paediatrics and TYAs make up approximately one third of the patient cohort.
The postholder will provide full and comprehensive executive assistant and quality administrative support to the Operational Lead for PBT and Radiotherapy Services Quality Manager. They will work closely with the radiotherapy services quality team in the maintenance of the quality management system. They will be expected to form strong working relationships with the team leads taking on delegated duties, undertaking departmental audits, service evaluation, quality improvement projects, organising meetings and recording minutes. In addition, they will be required to assist with data entry onto clinical systems, to run reports and to collate data. The post holder will review performance data, trends, and processes, and use analysis and judgement to identify and propose opportunities for development and improvement.
University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.
We provide first-class acute and specialist services across eight sites:
• University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)
• National Hospital for Neurology and Neurosurgery
• Royal National ENT and Eastman Dental Hospitals
• University College Hospital Grafton Way Building
• Royal London Hospital for Integrated Medicine
• University College Hospital Macmillan Cancer Centre
• The Hospital for Tropical Diseases
• University College Hospital at Westmoreland Street
We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women’s health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.
We are committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040.
For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.
Come and be a part of the best NHS trust in England to work for, according to our staff*
* UCLH top trust to work at in England - In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England – for the third year in a row.
UCLH recognises the benefits of flexible working for staff – To find out more, visit: Flexible working.
To discover more about what makes UCLH a great place to work, visit: Why Choose UCLH?
This advert closes on Sunday 8 Feb 2026
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