Governance and Workspace Assistant
| Posting date: | 22 January 2026 |
|---|---|
| Salary: | £26,222 per year |
| Hours: | Full time |
| Closing date: | 08 February 2026 |
| Location: | UK |
| Remote working: | Hybrid - work remotely up to 5 days per week |
| Company: | Walk Wheel Cycle Trust |
| Job type: | Permanent |
| Job reference: | 301286JCP |
Summary
Governance and Workspace Assistant
UK-wide
£26,222 per annum (pro rata for part time)
Ref: 118REC
Full time 37.5 hours per week – we are happy to talk flexible working
Base: Hybrid working with minimum 2 days a week expected at the nearest Charity Workspace
Contract: Perm
ABOUT THE ROLE
Team: Planning, Governance and Assurance Directorate
As the Governance and Workspace Assistant, you will provide proactive, high quality administrative support to the Board of Trustees, Workspace Management and the compliance responsibilities of the Planning, Governance and Assurance Directorate.
What You’ll Be Doing
Managing the annual Board meeting schedule, ensuring timely and efficient preparation, including organisation of pre-meetings.
Coordinating in-person Board and online Committee meetings, including preparing and distributing papers and arranging logistics such as venues, travel, and accommodation.
Responsible for accurately recording meeting minutes, capturing key discussions, decisions, and agreed actions.
Support the maintenance of the charity’s governance records, including updating the Register of Interests and ensuring all Board and Committee action and decision logs are accurate and current.
Providing administrative support for Workspace Management, including maintaining utilisation records and monitoring shared mailboxes.
This role is ideal for someone who enjoys variety in their day, takes pride in staying organised and conscientious, and thrives being part of a team that values their contribution.
ABOUT YOU
We’re looking for someone who has experience and understanding in the areas listed below. You don’t need to meet every requirement — if you feel you’d be a good fit, we encourage you to apply.
Excellent administrative and organisational skills, supported by strong minute-taking abilities and solid IT literacy.
Good communication skills with the ability to manage strong, collaborative relationships with senior colleagues.
Proven experience in delivering proactive administrative support to a Board of Trustees within an organisation of similar scale.
Understanding of charity governance principles and the roles and responsibilities of Executive Teams and Board of Trustees.
WHAT WE OFFER
We want you to feel supported, valued, and empowered in your role. That’s why we offer flexible working, a positive team environment, and benefits designed to support your wellbeing, finances, and family life.
Wellbeing Support
28 days’ leave per annum plus bank holidays for full-time employees
Option to buy an extra week of annual leave (pro-rata for part-time employees)
Paid volunteer days to support causes you care about
Free, confidential support service available 24/7
Access to cycle-to-work schemes through Green Commute Initiative and Cycle Scheme
Financial Benefits
Group Personal Pension scheme with a 6% or 7% of basic salary contribution being matched by Walk Wheel Cycle Trust
Bike, computer and season ticket loans
Discount benefits
London Weighting Allowance of £4,530 per annum for all those living within a London Borough (32 local authority districts plus the City of London).
Death in Service benefit – 3 x annual Salary
Family Friendly Policies
Enhanced maternity and paternity pay
Flexible Working practices (full time hours are 37.5 per week, Monday - Friday)
ADDITIONAL INFORMATION
Application deadline: 23:59, 08 February 2026
Interviews will be held via Microsoft Teams between the 19-20th February. To apply, please complete our online application form.
We are committed to being a truly inclusive employer. We welcome applications from everyone from all parts of the community.
Adjustments are available throughout the application process.
Want to explore more roles?
You can find full details about all our current job openings at:
http://www.walkwheelcycletrust.org.uk/about-us/vacancies.
We are committed to being a truly inclusive employer. We welcome applications from everyone from all parts of the community.
Adjustments are available throughout the application process.
Our Values
We are always learning
Championing equity
Taking ownership
Delivering Together
UK-wide
£26,222 per annum (pro rata for part time)
Ref: 118REC
Full time 37.5 hours per week – we are happy to talk flexible working
Base: Hybrid working with minimum 2 days a week expected at the nearest Charity Workspace
Contract: Perm
ABOUT THE ROLE
Team: Planning, Governance and Assurance Directorate
As the Governance and Workspace Assistant, you will provide proactive, high quality administrative support to the Board of Trustees, Workspace Management and the compliance responsibilities of the Planning, Governance and Assurance Directorate.
What You’ll Be Doing
Managing the annual Board meeting schedule, ensuring timely and efficient preparation, including organisation of pre-meetings.
Coordinating in-person Board and online Committee meetings, including preparing and distributing papers and arranging logistics such as venues, travel, and accommodation.
Responsible for accurately recording meeting minutes, capturing key discussions, decisions, and agreed actions.
Support the maintenance of the charity’s governance records, including updating the Register of Interests and ensuring all Board and Committee action and decision logs are accurate and current.
Providing administrative support for Workspace Management, including maintaining utilisation records and monitoring shared mailboxes.
This role is ideal for someone who enjoys variety in their day, takes pride in staying organised and conscientious, and thrives being part of a team that values their contribution.
ABOUT YOU
We’re looking for someone who has experience and understanding in the areas listed below. You don’t need to meet every requirement — if you feel you’d be a good fit, we encourage you to apply.
Excellent administrative and organisational skills, supported by strong minute-taking abilities and solid IT literacy.
Good communication skills with the ability to manage strong, collaborative relationships with senior colleagues.
Proven experience in delivering proactive administrative support to a Board of Trustees within an organisation of similar scale.
Understanding of charity governance principles and the roles and responsibilities of Executive Teams and Board of Trustees.
WHAT WE OFFER
We want you to feel supported, valued, and empowered in your role. That’s why we offer flexible working, a positive team environment, and benefits designed to support your wellbeing, finances, and family life.
Wellbeing Support
28 days’ leave per annum plus bank holidays for full-time employees
Option to buy an extra week of annual leave (pro-rata for part-time employees)
Paid volunteer days to support causes you care about
Free, confidential support service available 24/7
Access to cycle-to-work schemes through Green Commute Initiative and Cycle Scheme
Financial Benefits
Group Personal Pension scheme with a 6% or 7% of basic salary contribution being matched by Walk Wheel Cycle Trust
Bike, computer and season ticket loans
Discount benefits
London Weighting Allowance of £4,530 per annum for all those living within a London Borough (32 local authority districts plus the City of London).
Death in Service benefit – 3 x annual Salary
Family Friendly Policies
Enhanced maternity and paternity pay
Flexible Working practices (full time hours are 37.5 per week, Monday - Friday)
ADDITIONAL INFORMATION
Application deadline: 23:59, 08 February 2026
Interviews will be held via Microsoft Teams between the 19-20th February. To apply, please complete our online application form.
We are committed to being a truly inclusive employer. We welcome applications from everyone from all parts of the community.
Adjustments are available throughout the application process.
Want to explore more roles?
You can find full details about all our current job openings at:
http://www.walkwheelcycletrust.org.uk/about-us/vacancies.
We are committed to being a truly inclusive employer. We welcome applications from everyone from all parts of the community.
Adjustments are available throughout the application process.
Our Values
We are always learning
Championing equity
Taking ownership
Delivering Together