Operations Coordinator
| Posting date: | 19 January 2026 |
|---|---|
| Salary: | £25,000 to £27,000 per year |
| Additional salary information: | Amazing benefits package |
| Hours: | Full time |
| Closing date: | 26 January 2026 |
| Location: | Winchester, Hampshire, SO23 8JH |
| Company: | Tate |
| Job type: | Permanent |
| Job reference: | J6987_1768828815 |
Summary
Operations Coordinator (Part-Time- 16 hours per week)
Winchester | £15ph / £25,000-£27,300 FTE
We're supporting a fantastic Winchester-based charity to recruit a part‑time Operations & Volunteer Coordinator. This hybrid role is 16 hours per week, with flexibility on working patterns and a regular office day on Tuesdays.
The Role
You'll manage volunteer recruitment and on-boarding, provide admin support, and help keep the office running smoothly. Key responsibilities include:
- Acting as the first point of contact for volunteer enquiries
- Managing the volunteer pipeline, applications, and screening calls
- Handling on-boarding admin including CRM updates, references, DBS checks, and training compliance
- Coordinating volunteer training dates, venues, and materials
- Processing volunteer expenses
- Liaising with the charity's volunteer fundraising "Cheerleaders"
- Supporting marketing activity and posting volunteer opportunities online
- Managing office supplies, equipment contracts, and supplier coordination
- Handling gift aid submissions, JustGiving income, and petty cash
- Producing donor thank‑you letters and seasonal mailings
- Managing shared inboxes
Skills & Experience
Essential:
- Strong organisational skills and attention to detail
- Excellent people skills and a warm, empathetic approach
- Strong written and verbal communication
- Confident IT user with CRM experience (Salesforce desirable)
- Able to work independently and as part of a team
- Previous experience in a similar role
- Genuine interest in the charity's work
Desirable:
- Experience working with or managing volunteers
This is a brilliant opportunity to join a small, supportive team and contribute to meaningful work in the community.
Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.
Tate is acting as an Employment Business in relation to this vacancy.
Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.