Application Co-ordinator
| Posting date: | 19 January 2026 |
|---|---|
| Salary: | £33,350 per year |
| Hours: | Full time |
| Closing date: | 16 February 2026 |
| Location: | KT15 3LS |
| Company: | Government Recruitment Service |
| Job type: | Permanent |
| Job reference: | 441012/1 |
Summary
You may not have heard of the Veterinary Medicines Directorate (VMD), but have you ever:
- eaten meat, eggs, fish or honey
- drunk milk
- owned a pet or animal
- taken antibiotics
If you said yes to any of the above, you are directly affected by what the VMD does.
The VMD is the regulatory and policy lead responsible for issues concerning the authorisation, use, and manufacture of veterinary medicines in the UK.
Our aim is to protect public health, animal health, and the environment, and promote animal welfare by assuring the safety, quality and effectiveness of veterinary medicines.
Find out more at: About us - Veterinary Medicines Directorate - GOV.UK
About the Job
This exciting and interesting role puts you at the heart of the VMD’s work in the authorisation of applications for veterinary medicinal products. You will be part of a team that links with scientific disciplines and has frontline interactions with the pharmaceutical industry and with regulators from other global jurisdictions.
The job holder is responsible for overseeing the progression of application procedures subject to published standard targets for licensing work, as set out in the VMD Business Plan.
These are busy, complex roles and require the ability to problem solve, to prioritise and organise and collaborate with their colleagues when managing the work. It is an ever-changing policy environment and it is essential that the job holder can think on their feet, proactively keep themselves up to date on business changes and rise to challenges quickly and effectively, whilst positively communicating and sharing understanding of processes with the rest of the team.
The post requires individuals to work within clearly defined rules, regulations and policies and their outputs are guided by practice and precedent. However, following Brexit, ongoing political uncertainty and legislation review the policies continue to change and new precedents emerge. We have no expectation that policies will become stable for the foreseeable future.
The job holder is a primary contact for members of the pharmaceutical industry, and involves communicating with internal assessors, other global country national regulatory body representatives and the pharmaceutical industry. Postholders will become specialists in specific work areas to include the organising of workloads, monitoring work flow, line management of AOs and regularly train and develop colleagues in the work within their specialist areas. Shared competency is key to ensuring resilience within the teams resources.
You will be:
- Booking on complex applications (include new and variation applications on Marketing Authorisations) – Post holders will need to analyse and interpret the application material and make judgements on a case-by-case basis. They will apply established principles, methods and precedents (where they determine it appropriate) to ensure consistency and accuracy in the progression of work.
- Progressing/Monitoring of applications and assessment of minor variation applications, to include dealing with general enquiries - Post holders will need to analyse and interpret IT systems and make judgements on a case by case basis to ensure compliance with procedure timetables and VMD business targets. They will apply established principles, methods and precedents (where they determine it appropriate) to ensure consistency and accuracy in the progression of work.
- Preparing official licence documentation to applicants - Post holders will need to analyse and interpret the assessment material and make judgements on a case-by-case basis, checking accuracy of existing documents and preparing official licence documentation. They will apply established principles, methods and precedents (where they determine it appropriate) to ensure consistency and accuracy in the progression of work.
- Line management of up to 2 Application Management AOs
- To contribute to the maintenance of the quality management system within the team.
- Ad-hoc tasks specific to the role undertaken, which may include compiling figures for management from IT system searches, attending meetings to take notes, preparing reports/guidance for publication online and assisting with project work.
- Complying with ISO 9001 (quality management) and ISO 27001 (information security) standards, and GDPR and Information Management requirements.
- Act corporately – meeting, role-modelling, embedding, and championing the corporate objectives set by the VMD.
Proud member of the Disability Confident employer scheme