Quality, Governance and Office Manager, Pre-Analytics
| Dyddiad hysbysebu: | 16 Ionawr 2026 |
|---|---|
| Cyflog: | Heb ei nodi |
| Gwybodaeth ychwanegol am y cyflog: | £31,049 - £37,796 per annum |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 15 Chwefror 2026 |
| Lleoliad: | Coventry, CV2 2DX |
| Cwmni: | UHCW NHS Trust |
| Math o swydd: | Cytundeb |
| Cyfeirnod swydd: | 7727305/218-AC-B5-7727305 |
Crynodeb
A Vacancy at University Hospitals Coventry and Warwickshire NHS Trust.
Coventry and Warwickshire Pathology Services (CWPS) provide Pre-Analytical services across multiple sites; University Hospital Coventry NHS Trust, Rugby St Cross, South Warwickshire NHS Foundation Trust and George Eliot Hospital as well as other community locations. The Pre-Analytic team cover both Phlebotomy and Specimen Reception across Coventry and Warwickshire.
This is a great opportunity for a motivated, organised and detail-orientated candidate to join our Pre-Analytic team as a Quality, Governance and Office Manager. We are looking for someone who is able to collate information, track actions, adhere to regulatory standards including UKAS and be able to communicate sensitively and confidentially with staff, service users, and third parties.
Please be advised sponsorship is not eligible for this post.
Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.
Secondment will be considered for internal candidates – If you are successful after interview, you must obtain approval from your current line manager to accept the offer.
You will provide a high level administrative, quality, governance and secretarial function to the Pre-Analytics management and Haematology Quality team. The Post holder is responsible for the production and maintenance of all network support documentation, the preparation and monitoring of work plans and support materials.
The Post holder will be responsible for the management of the phlebotomy administrative and clerical service for the Pre-Analytics including taking operational management responsibility for the Phlebotomy Admin Specialist.
In addition, the post holder will be responsible for the administration of Q-Pulse and Datix systems and act as a source of advice and guidance regarding the administrative specialty.
You will work closely with the Pre-Analytic Management team, Haematology Quality Section Manager and the Pre-Analytic team, with further support and direction from the Senior Pathology management team.
University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.
We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.
Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.
We are proud to be recognised as a Pathway to Excellence® designated organisation – please click the link for further details about this prestigious award.Pathway To Excellence ® - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)
By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.
The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.
Administration and office management
• To prepare and submit draft agendas, action logs and minutes as well as other papers, for meetings arranged by the Pre-Analytic management team.
• To establish and operate effective systems for handling incoming and outgoing telephone calls and mail for the Pre-Analytic Team with the responsibility to ensure that general and specific enquiries are appropriately managed and responded to on the behalf of the Pre-Analytic team
• Communicate with staff and/or external organisations using appropriate methods. This includes but is not limited to stakeholders; primary care, secondary care, local blood clinics, GP practises and QE Facilities our transport providers.
• Manage all the administration and clerical service within the Pre-Analytics department including line management of the Phlebotomy Administration Specialist.
Quality and Governance
• Assist the Pre-Analytics Management Team, Senior supervisors and supervisors with the maintenance of Q-Pulse and the ongoing administration of the system to provide workload information relating to outstanding audits, non-conformances, documents for review and outstanding acknowledgements.
• Support the Pre-Analytic management team to ensure compliance with local and national quality standards e.g. UKAS, MHRA. including managing report deadlines, submissions and oversight of actions required to be implemented by the Pre-Analytic team.
• To ensure any complaints/PALS enquiries or matters of concern are brought to the attention of the Management team and are dealt with appropriately.
• Identify appropriate audits, schedule their completion, and monitor compliance.
• Monitor that training is being delivered consistently and in compliance to the standards set.
For further details please see the attached job description.
This advert closes on Friday 30 Jan 2026
Coventry and Warwickshire Pathology Services (CWPS) provide Pre-Analytical services across multiple sites; University Hospital Coventry NHS Trust, Rugby St Cross, South Warwickshire NHS Foundation Trust and George Eliot Hospital as well as other community locations. The Pre-Analytic team cover both Phlebotomy and Specimen Reception across Coventry and Warwickshire.
This is a great opportunity for a motivated, organised and detail-orientated candidate to join our Pre-Analytic team as a Quality, Governance and Office Manager. We are looking for someone who is able to collate information, track actions, adhere to regulatory standards including UKAS and be able to communicate sensitively and confidentially with staff, service users, and third parties.
Please be advised sponsorship is not eligible for this post.
Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.
Secondment will be considered for internal candidates – If you are successful after interview, you must obtain approval from your current line manager to accept the offer.
You will provide a high level administrative, quality, governance and secretarial function to the Pre-Analytics management and Haematology Quality team. The Post holder is responsible for the production and maintenance of all network support documentation, the preparation and monitoring of work plans and support materials.
The Post holder will be responsible for the management of the phlebotomy administrative and clerical service for the Pre-Analytics including taking operational management responsibility for the Phlebotomy Admin Specialist.
In addition, the post holder will be responsible for the administration of Q-Pulse and Datix systems and act as a source of advice and guidance regarding the administrative specialty.
You will work closely with the Pre-Analytic Management team, Haematology Quality Section Manager and the Pre-Analytic team, with further support and direction from the Senior Pathology management team.
University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.
We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.
Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.
We are proud to be recognised as a Pathway to Excellence® designated organisation – please click the link for further details about this prestigious award.Pathway To Excellence ® - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)
By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.
The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.
Administration and office management
• To prepare and submit draft agendas, action logs and minutes as well as other papers, for meetings arranged by the Pre-Analytic management team.
• To establish and operate effective systems for handling incoming and outgoing telephone calls and mail for the Pre-Analytic Team with the responsibility to ensure that general and specific enquiries are appropriately managed and responded to on the behalf of the Pre-Analytic team
• Communicate with staff and/or external organisations using appropriate methods. This includes but is not limited to stakeholders; primary care, secondary care, local blood clinics, GP practises and QE Facilities our transport providers.
• Manage all the administration and clerical service within the Pre-Analytics department including line management of the Phlebotomy Administration Specialist.
Quality and Governance
• Assist the Pre-Analytics Management Team, Senior supervisors and supervisors with the maintenance of Q-Pulse and the ongoing administration of the system to provide workload information relating to outstanding audits, non-conformances, documents for review and outstanding acknowledgements.
• Support the Pre-Analytic management team to ensure compliance with local and national quality standards e.g. UKAS, MHRA. including managing report deadlines, submissions and oversight of actions required to be implemented by the Pre-Analytic team.
• To ensure any complaints/PALS enquiries or matters of concern are brought to the attention of the Management team and are dealt with appropriately.
• Identify appropriate audits, schedule their completion, and monitor compliance.
• Monitor that training is being delivered consistently and in compliance to the standards set.
For further details please see the attached job description.
This advert closes on Friday 30 Jan 2026