Project Administrator
| Posting date: | 13 January 2026 |
|---|---|
| Salary: | £33,094.00 to £36,195.00 per year |
| Additional salary information: | £33094.00 - £36195.00 a year |
| Hours: | Full time |
| Closing date: | 26 January 2026 |
| Location: | London, SW3 6NP |
| Company: | NHS Jobs |
| Job type: | Contract |
| Job reference: | C9196-26-0049 |
Summary
Job responsibilities Key Result Areas To contribute to achieving the objectives of the project by assisting the project lead/s to organise their work schedule and the work programme of the project by providing effective and efficient project administration. To ensure that timely and necessary actions are taken through the accurate recording and distribution of minutes, using initiative to ensure actions taken are appropriate and effective. Schedule and organise meetings arrange, draw up and agree agenda, draw up preparatory papers, attend and take effective minutes, process and circulate minutes. Concentration is required when transcribing minutes but frequent interruption and other interventions are unpredictable. Ensure actions arising from the meetings are implemented on time through an effective follow-up and bring forward system. Use initiative to work independently and prioritise a busy workload. Dealing with general correspondence and queries on behalf of the project lead/s which requires tact and diplomacy to make judgements and bring to a satisfactory conclusion. Continuously monitoring the management of resources to ensure that financial expenditure does not exceed the annual budget. To proactively and effectively manage, organise and prioritise a busy workload contributing to the overall management and delivery of the project in order to ensure that objectives are met and on schedule. Previous experience Previous experience of working within an administration function ideally within projects in a complex organisation such as the NHS. Skills/Knowledge/ Ability High level of administrative, secretarial and communication skills (both written and verbal), including evidence of satisfactory performance of administrative/ secretarial functions and preferably project support. This will include experience and ability to produce effective minutes, collating papers and reports and communicating information. Excellent time management skills to enable planning, organising and controlling of own work, and to work collaboratively with secretaries and managers to ensure co-ordination of diary commitments. Self-starter, ability to use initiative, work independently, confidentially and to handle sensitive issues accordingly. Excellent interpersonal skills with an ability to be creative and to influence others to achieve aims and objectives. Ability to work as part of a team and provide support and advice to team members, especially if the project lead is not available Person Specification Experience Essential Previous administrative experience in the NHS Experience in liaising with a multidisciplinary team Previous experience working on projects Skills Essential Strong written and communication skills Strong time management Qualifications Essential A high level of computer literacy Educated to diploma level in administration or equivalent experience Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit theUK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) Please note due to high response rate we sometimes close adverts early and we advise you apply as early as possible.