HR Assistant
| Posting date: | 12 January 2026 |
|---|---|
| Salary: | £27,485.00 to £30,162.00 per year |
| Additional salary information: | £27485.00 - £30162.00 a year |
| Hours: | Full time |
| Closing date: | 26 January 2026 |
| Location: | Darlington, DL3 6HX |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | C9439-2526-1305 |
Summary
To act as the first point of contact for managers and staff providing timely HR advice and guidance as required on HR issues for all staff (both medical and non-medical) including: HR policies and procedures, terms and conditions of service; management of attendance; ensuring compliance with current employment legislation. To act as the first point of contact for managers and staff providing timely advice and guidance on W&OD compliance matters With appropriate support from the HR Managers/Advisors provide effective advice and support to managers in the management of sickness absence and provide support to managers by attending sickness interviews as necessary. With appropriate support from the HR Managers/Advisors assist in non-complex formal investigations. To ensure all appropriate issues are escalated to HR Manager/Advisor when appropriate To contribute to the development of appropriate HR policies and procedures. Contribute to reviewing HR policies, procedures and working practices To assist HR Advisors/Managers with collation of document packs whether paper-based or electronic as necessary. Maintain the prior consideration list and, on a weekly basis, check those on prior against vacancies and flag where there are potential suitable alternative employment opportunities and take action as appropriate including escalate where necessary. To liaise with managers regarding the admin side of lapsed Registrations and ensure the appropriate HR representative is kept updated To act as a central point of contact for all Data Subject Access Requests from employees/ex-employees, co-ordinate the collation of information from relevant parties, maintain a central register of requests, monitoring compliance with statutory timeframes and escalate breaches as appropriate along with redacting information. Maintain a database of Internal/External Audits, and chase up outstanding actions as appropriate. Maintain an up to date list of local Accredited Trade Union/Staff representatives and compose replies to routine correspondence relating to trade union enquiries and accreditation of union members. To maintain the register of Local union representatives facility time activity. Assist the HR Compliance Business Partner with collation of data for Annual Reporting Submission Assist with the production of the JCNC agendas and associated papers, ensuring they are issued in a timely manner. Attend the JCNC as note taker To provide support to the HR team with regard to workforce planning initiatives. Support the HR team with the implementation of ad-hoc projects as required To provide an effective and high quality administrative support to the HR team. Develop and maintain administration systems to aid the smooth running of the team. Maintain paper-based and electronic filing systems. To liaise and set up meetings as appropriate. Work as part of the wider Workforce and Organisation Development Directorate both for service delivery and personal development. Attending meetings and taking notes as required. Support the delivery of the Trusts Human Resources Policy training programmes; organise training and other events, preparing materials as appropriate. Work as part of a team to ensure the delivery of efficient and high quality HR services. Any other duties commensurate with Band.