Assistant Business Manager (XN05)

Posting date:	09 January 2026
Salary:	£31,049.00 to £37,796.00 per year
Additional salary information:	£31049.00 - £37796.00 a year
Hours:	Full time
Closing date:	30 January 2026
Location:	Leeds, LS1 3EX
Company:	NHS Jobs
Job type:	Permanent
Job reference:	C9298-URG-0142

Summary

The post holder has line management responsibilities for the admin teams in the business unit and leads initiatives and support offered by this team across the Leeds Teaching Hospitals Trust. The post-holder works closely with the Business Manager for the Business Unit and other relevant departments to ensure efficient delivery of an administrative service to the Leeds Teaching Hospitals Trust. The post holder will take the lead in co-ordinating the delivery of administrative services in conjunction with senior medical staff, to ensure effective systems and process for monitoring and validating activity. The post holder will monitor outpatient waiting list size, as well as capacity and demand on a weekly basis to ensure patients are treated within timeframes defined by the Elective Access Policy. Manage the business and administrative function and associated staff of the Business Unit. To support the CSU Business Manager and Service Manager, Consultants and staff to ensure the effective management of the service. To manage the performance of the service within agreed targets To support new service developments/projects within the CSU. Assist the Business Manager in the management of budgets. PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY Lead the CSU Administration Team, taking responsibility for the work produced through the offices. Devise, develop and implement staff reviews and other manpower planning strategies. Ensure key objectives are met as agreed. Facilitate regular administration team meetings to maintain effective communication. Agree with each member of staff personal objectives following an annual appraisal and organise training where appropriate. Monitor individual progress against these objectives, offering direction and support where necessary. Ensure accurate records are kept in the service area. The post holder will be responsible for managing sickness, attendance, conduct, performance and any disciplinary issues and taking these to hearings within Trust Policies. Ensure that the appropriate recruitment and selection of staff takes place. Be responsible for collating personnel information on the team and submit personnel data as required. Ensure that staff within their responsibility undertake and maintain mandatory training as indicated within Trust Policy. There is a requirement for cross site working. Monitor the departmental budget, pay and non-pay for all non-clinical services as delegated by the Business Manager for the Business Unit Purchasing and authorising expenditure on non-clinical items where required. Authorise and process expenses for medical staff in the department. Help plan, evaluate and recommend the use of resources within the department. Monitor and use administrative/non-clinical resources appropriately. Authorise team members time sheets/holidays as required. Oversee and monitor the non-clinical supplies ordering and procurement as delegated ensuring value for money. Operational Management Assist in non-clinical risk management working within the risk management policy. Undertaking annual audits and making improvements where required. Evaluate, prioritise and review demands of the service and monitor capacity to deliver making changes to the processes where necessary. Work within Trust policies, procedures and guidelines. Working with Human Resources to ensure that the appropriate recruitment and selection of medical staff takes place. Monitoring medical staff sickness developing a reporting mechanism for Salaries & Wages. Help to develop, monitor, evaluate and review service delivery working collaboratively with the CSU Manager, Service Manager, Business Manager, Matrons, Theatre Managers and senior medical colleagues. Work closely with centralised support CSUs to ensure the delivery of a safe and efficient service. Maintain the link between this team and other CSUs. Strategic Management Undertake reviews of the service as required to ensure the most appropriate pathway is adopted. With the Service Manager and Business Manager undertake service development and support the senior team in planning support for corporate aims and objectives. Identifying opportunities in conjunction with the CSU Managers to improve service delivery. Make recommendations to raise standards of service delivery Communication Develop and maintain communication between EMS and other CSUs Establish systems to ensure that the dissemination of information flows freely between service users. Work closely with the Medical team, developing a cohesive strategy for communicating to all relevant staff across the Trust. Produce data/activity and statistical reports to a high standard as required by the manager. Ensure high standards of administrative record keeping in the department. Produce data for the performance and management of activity. Be responsible for providing reports on a variety of issues pertaining to service delivery and presenting these at relevant meetings as required. Collate information and disseminate as required. Ensure that the administration systems are kept up to date and that the information is accurate. Participate in Corporate Access Meetings. THE LEEDS WAY VALUES Our values are part of what make us different from other trusts, so we see this as a strength, as well as a responsibility. They have been developed by our staff and set out what they see as important to how we work. Our five values are: Patient-centred Collaborative Fair Accountable Empowered All our actions and endeavours will be guided and evaluated through these values Additionally, the following are core values which relate specifically to this post: INFECTION CONTROL The jobholder must comply at all times with the Leeds Teaching Hospitals NHS Trust Infection Control policies, in particular by practising Universal Infection Control Precautions. Hand hygiene must be performed before and after contact with patients and their environment. HEALTH AND SAFETY / RISK MANAGEMENT All staff are responsible for working with their colleagues to maintain and improve the quality of services provided to our patients and other service users. This includes complying at all times with the Leeds Teaching Hospitals NHS Trust Policies, including Health and Safety policies, in particular by following agreed security and safer working procedures, and reporting incidents using the Trust Incident Reporting system EQUALITY AND DIVERSITY The jobholder must comply with all policies and procedures designed to ensure equality of employment and that services are delivered in ways that meet the individual needs of patients and their families. No person whether they are staff, patient or visitor should receive less favourable treatment because of their gender, ethnic origin, age, disability, sexual orientation, religion etc. TRAINING AND PERSONAL DEVELOPMENT CONTINUOUS PROFESSIONAL DEVELOPMENT The jobholder must take responsibility in agreement with his/her line manager for his/her own personal development by ensuring that Continuous Professional Development remains a priority. The jobholder will undertake all mandatory training required for the role. COMMUNICATION & WORKING RELATIONSHIPS The post holder will display a high level of communication skills with members of the Surgical Oncology Team establishing appropriate processes to ensure the effective and smooth running of the team. The post holder will also be expected to establish effective systems of communication across the trust management divisions and beyond the trust, crossing organisational boundaries to enable a co-ordinated approach to the delivery of the service. SPECIAL WORKING CONDITIONS i) PHYSICAL EFFORT: Sitting at work station for long periods of time Accuracy in data entry and document production ii) MENTAL EFFORT: The post holder is expected to report on many surgical related issues. This can mean prolonged concentration for report writing, two or three times a week at least. Participating in key meetings (one or more/week on average) also requires considerable mental effort. Frequent mental effort is required in managing multiple priorities. Risk assessments Resolving rota and scheduling problems requiring prolonged and intense concentration to identify solutions. EMOTIONAL EFFORT: As a manager of a team of staff who is also professionally responsible there is the possibility that they may be required to lead personnel discussions etc. Carry out staff consultations due to the re-configuration of services which may require support staff during the transition. Direct management of staff dealing with conflict, staff moral, conduct and discipline. iv) WORKING CONDITIONS: Regular use of a keyboard and VDU while being subjected to constant interruption. Exposure to infrequent episodes of aggression and over assertive behaviour from service users. The post holder may be required to travel between hospital sites.