Executive Assistant to Site Director | St George's University Hospitals NHS Foundation Trust

Dyddiad hysbysebu:	05 Ionawr 2026
Cyflog:	Heb ei nodi
Gwybodaeth ychwanegol am y cyflog:	£37,259 - £45,356 Per annum
Oriau:	Llawn Amser
Dyddiad cau:	04 Chwefror 2026
Lleoliad:	Carshalton, SM5 1AA
Cwmni:	st georges nhs trust
Math o swydd:	Cytundeb
Cyfeirnod swydd:	7646959/200-NN-7646959-AC-Z

Crynodeb

Thepostholderwillprovidehighquality,proactiveandprofessionaladministrativesupporttoupto the Chief Operating Officer at Epsom and St Helier, supportingthemtoundertaketheirfunctionsefficientlyandeffectively.Thiswill includetheprovisionoffirstclassdiarymanagementsupport,emailmanagement,arrangingand ensuring effective preparation for meetings, and financial management. The post holder will beresponsiblefor ensuringthattheDirectors prioritiesandkeyactions aredrivenforward, communicatingtheseeffectivelytothewiderseniorleadership,aswellasprovidinganinterfacetostaff at all levels across the Group.

UnderstandtheSiteDirectors’ waysofworkingandprioritiesovertheshort-, medium-andlong-term,handlecomplexandsensitiveinformation, providebespokeandflexiblesupportas new priorities emerge, representing these effectively to internal and external stakeholders where appropriate.



· Proactively manage the Site Directors diary, prioritising as appropriate to ensure their time is used most efficiently and to best effect.



· Manage the Site Directors e-mails, highlighting issues that require immediate attention, making enquiries into complex matters as needed, responding to requests, and track progress on incoming and outgoing emails.




· Create and maintain project and action trackers, updating Site Directors on progress against keyprojects anddriving theseforward with therelevant teams.



· Support the SiteDirector in preparing agendasfor formal andinformal meetings, taking highqualityminutes,andrecordingandfollowing-upactionsfrommeetingsasrequired.



· ProvideeffectivecoverforotherExecutiveAssistantstoSiteDirectors.



· Work collaboratively with Executive Assistants at Site and Group level .

· Raiserequisitionsandpurchaseordersandreceiptagainstthese,usingGroupfinancialmanagement systems and processes.




· Support the Site Director with management and co-ordination of staffing systems.



· Maintain the highest standards of confidentiality.

St George’s, Epsom and St Helier University Hospitals and Health Group cares for a population of four million people in South West London and North East Surrey. Our sites include St George’s Hospital, one of 11 major trauma centres in the UK and the largest healthcare provider and major teaching hospital in the area; St Helier Hospital, home to the South West Thames Renal and Transplantation Unit and Queen Mary's Hospital for Children; and Epsom Hospital, home to the South West London Elective Orthopaedic Centre (SWLEOC).

After years of collaboration, our two Trusts became a hospitals group in 2021. While remaining as two separate Trusts, being a hospitals group will help us to collaborate more closely on research, and the development, education, and training of our 17,000-strong workforce.

At gesh we are committed to supporting flexible working arrangements. Applicants are encouraged to discuss any flexibility they may need during the recruitment process.
UnderstandingofSiteDirectors priorities,workloadandwaysofworking
· UnderstandtheSiteDirectors waysofworkingandprioritiesovertheshort-,medium-andlong-term,handlecomplexandsensitiveinformation, providebespokeandflexiblesupportas new priorities emerge, representing these effectively to internal and external stakeholders where appropriate.



· Support the Site Director in the delivery of their aims and objectives, proactively anticipating issues and acting on their behalf as required.



· SupporttothewiderSiteleadershipteaminthedeliveryoftheiraimsandobjectives.


Diary,meetings,emailsandcorrespondence
· Proactively manage the Site Directors diary, prioritising as appropriate to ensure their time is used most efficiently and to best effect.



· Arrange meetings with internal and external stakeholders, in line with the Site Directors’ priorities and responsibilities.



· Manage the Site Directors e-mails, highlighting issues that require immediate attention, making enquiries into complex matters as needed, responding to requests, and track progress on incoming and outgoing emails.



· Respond to queries, direct to relevant parties and follow these through to completion, persuading colleagues and/or negotiating deadlines on occasion to meet expectedtimelines.



· Where appropriate, liaise with patients and public, including complaints, in a sensitive,helpfulmannerandfollow-upenquiriestoensurethat,wherenecessary,callershavebeengiven appropriate information.



· Reviewresponsesandcontributetothedraftingofcomplaintsandlettersallocatedtothe Site Director.




· Create and maintain project and action trackers, updating Site Directors on progress against keyprojects anddriving theseforward with therelevant teams.



· Proactivelyfollow-uponactionsgiventotheSiteDirector toensureeffectivetrackingand timely delivery of these actions.



Supportformeetings

· Support the SiteDirector in preparing agendasfor formal andinformal meetings, taking highqualityminutes,andrecordingandfollowing-upactionsfrommeetingsasrequired.



· Support Site Director meetings logistics where required, including circulation of papers, bookingmeetingrooms,sendingoutcalendarinvites,arrangingcatering.



· EnsurepapersforinternalandexternalmeetingsareprovidedtotheSiteDirectorsingoodtime.
Relationships
· ProvideeffectivecoverforotherExecutiveAssistantstoSiteDirectorstosupportsickness,annual leave and other absence, including deputising for the Executive Assistant to the Managing Director where necessary.



· Workcollaborativelytoestablishandmaintaingoodworkingrelationshipsacrossthe Site leadershipandGroupExecutiveteamsandwithkeystakeholders,



· Work collaboratively with Executive Assistants at Site and Group level to ensure that, collectively,theExecutivesupportteamoperateseffectivelyandinanagileandcohesive working environment.


Financialmanagement
· Raiserequisitionsandpurchaseordersandreceiptagainstthese,usingGroupfinancialmanagement systems and processes.



· Processexpensesonbehalfof SiteDirectorsasappropriateusingrelevantTrustsystemsand processes.


Wideradministrativesupport
· DevelopeffectiveadministrativesystemsandprocessesonbehalfoftheSiteDirector to ensure high standards are set and maintained.


· Support the Site Director with management and co-ordination of staffing systems, including recording sickness/annual leave, recruitment and on-boarding of direct reports and highlighting any issues arising.



· Manageofficestock,andraisestationaryandotherordersasrequired.

· Arrangetravelandaccommodationasrequired.

· Participateinprojectandeventsmanagementasrequired.

· Maintain the highest standards of confidentiality, particularly when dealing with sensitive information,including informationrelatingtopatients and/orstaff.


This advert closes on Monday 19 Jan 2026

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