Personal Assistant to CEO
| Dyddiad hysbysebu: | 31 Rhagfyr 2025 |
|---|---|
| Cyflog: | £13,867 bob blwyddyn, pro rata |
| Gwybodaeth ychwanegol am y cyflog: | 26,000 pa FTE (pro rata 20hrs/week) |
| Oriau: | Rhan Amser |
| Dyddiad cau: | 30 Ionawr 2026 |
| Lleoliad: | Nottingham, Nottinghamshire |
| Gweithio o bell: | Ar y safle yn unig |
| Cwmni: | Support Through Sport |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | PA1 |
Crynodeb
Position: Personal Assistant to CEO
Reporting To: Founder and Chief Executive
Hours: 20 hours per week
Contract: Part-time, permanent (6 month probationary period)
Salary: £26,000 FTE (Pro rata 20 hrs/week: £13,867 per annum)
Location: Nottingham office with occasional Regional and National travel
Pension: 3% employer contribution (Nest Pensions)
Role Overview
Support Through Sport CIO is seeking a highly organised, proactive, and trustworthy Personal Assistant to provide high-quality executive and administrative support to the CEO. This role is central to the smooth running of the organisation, helping to protect the CEO’s time and energy, enabling them to focus on leadership, relationships, and strategic priorities that directly benefit young people and communities. This role requires excellent judgement, attention to detail, and strong communication skills as well as excellent organisation and time management.
Tasks and Responsibilities
Executive Support
Manage and maintain the CEO’s diary, scheduling meetings, appointments, travel, and events
Prepare meeting agendas, briefing documents, and take accurate minutes as required
Track and manage key deadlines, priorities, and follow-up actions on behalf of the CEO
Handle confidential correspondence and information with discretion and professionalism
Act as gatekeeper and first point of contact for internal and external communications to the CEO
Communication and Relationship Management
Liaise with internal teams, trustees, partners, funders, and external stakeholders on behalf of the CEO
Draft, format, and send communications including emails, reports, letters, and presentations
Support relationship management with partners and funders by ensuring timely follow-ups and coordination
Arrange appointments and stakeholder meetings to ensure excellent relationship management
Organisational Support
Assist with the coordination and administration of key organisational projects and priorities
Support the CEO in monitoring progress against actions and work plans
Carry out light research and prepare briefings to support informed decision-making
Maintain well-organised records and files relating to CEO work streams and organisational operations
Governance and Compliance
Support preparation and circulation of Board and Trustee presentations and papers
Coordinate CEO communications and track actions arising from meetings
Maintain an accurate calendar of governance meetings and compliance requirements
Support staff and volunteer onboarding and engagement as required
Events and Management
Assist with planning and delivery of events involving the CEO, including speaking engagements, community visits, and partnership meetings
Coordinate logistics, materials, and follow-up for events, conferences, and meetings
Administrative Support
Provide ad-hoc administrative support to the wider leadership team where capacity allows, as directed by the CEO
Maintain key contacts, internal systems such as Bright HR, and up-to-date records
Ensure all administrative work reflects the charity’s values, ethos, and commitment to professionalism
Person Specification
Essential Attributes
Proven administrative experience, ideally supporting senior leadership in a charity, public, or community sector setting
Excellent organisational and time management skills with strong attention to detail
Confident written and verbal communicator, able to liaise professionally at all levels
Trustworthy and discreet, with the ability to handle sensitive information with integrity
Proactive and solution-focused, able to work independently and take initiative
Strong judgement and ability to prioritise effectively
Proficient with technology and systems, including M365 and HR platforms
Passionate about youth and community work
Desirable Attributes
Interest in mental health, sport, or wellbeing
Experience working in small or medium-sized organisations or charities
Experience supporting fundraising or partnership activity
Understanding of governance and charity compliance
Ability to work flexibly, including occasional evenings or weekends for key events
Benefits
Positive working culture with a supportive, mission-driven team
Opportunity to contribute to meaningful work and make a real difference for young people
A chance to help shape the operational foundations of a growing organisation
Opportunities for professional and personal development
Charity pension scheme
Reasonable expenses paid
Quiet office with on-site parking
Training, CPD and ongoing support
Employee Assistance Programme
BrightExchange offers and discounts
Reporting To: Founder and Chief Executive
Hours: 20 hours per week
Contract: Part-time, permanent (6 month probationary period)
Salary: £26,000 FTE (Pro rata 20 hrs/week: £13,867 per annum)
Location: Nottingham office with occasional Regional and National travel
Pension: 3% employer contribution (Nest Pensions)
Role Overview
Support Through Sport CIO is seeking a highly organised, proactive, and trustworthy Personal Assistant to provide high-quality executive and administrative support to the CEO. This role is central to the smooth running of the organisation, helping to protect the CEO’s time and energy, enabling them to focus on leadership, relationships, and strategic priorities that directly benefit young people and communities. This role requires excellent judgement, attention to detail, and strong communication skills as well as excellent organisation and time management.
Tasks and Responsibilities
Executive Support
Manage and maintain the CEO’s diary, scheduling meetings, appointments, travel, and events
Prepare meeting agendas, briefing documents, and take accurate minutes as required
Track and manage key deadlines, priorities, and follow-up actions on behalf of the CEO
Handle confidential correspondence and information with discretion and professionalism
Act as gatekeeper and first point of contact for internal and external communications to the CEO
Communication and Relationship Management
Liaise with internal teams, trustees, partners, funders, and external stakeholders on behalf of the CEO
Draft, format, and send communications including emails, reports, letters, and presentations
Support relationship management with partners and funders by ensuring timely follow-ups and coordination
Arrange appointments and stakeholder meetings to ensure excellent relationship management
Organisational Support
Assist with the coordination and administration of key organisational projects and priorities
Support the CEO in monitoring progress against actions and work plans
Carry out light research and prepare briefings to support informed decision-making
Maintain well-organised records and files relating to CEO work streams and organisational operations
Governance and Compliance
Support preparation and circulation of Board and Trustee presentations and papers
Coordinate CEO communications and track actions arising from meetings
Maintain an accurate calendar of governance meetings and compliance requirements
Support staff and volunteer onboarding and engagement as required
Events and Management
Assist with planning and delivery of events involving the CEO, including speaking engagements, community visits, and partnership meetings
Coordinate logistics, materials, and follow-up for events, conferences, and meetings
Administrative Support
Provide ad-hoc administrative support to the wider leadership team where capacity allows, as directed by the CEO
Maintain key contacts, internal systems such as Bright HR, and up-to-date records
Ensure all administrative work reflects the charity’s values, ethos, and commitment to professionalism
Person Specification
Essential Attributes
Proven administrative experience, ideally supporting senior leadership in a charity, public, or community sector setting
Excellent organisational and time management skills with strong attention to detail
Confident written and verbal communicator, able to liaise professionally at all levels
Trustworthy and discreet, with the ability to handle sensitive information with integrity
Proactive and solution-focused, able to work independently and take initiative
Strong judgement and ability to prioritise effectively
Proficient with technology and systems, including M365 and HR platforms
Passionate about youth and community work
Desirable Attributes
Interest in mental health, sport, or wellbeing
Experience working in small or medium-sized organisations or charities
Experience supporting fundraising or partnership activity
Understanding of governance and charity compliance
Ability to work flexibly, including occasional evenings or weekends for key events
Benefits
Positive working culture with a supportive, mission-driven team
Opportunity to contribute to meaningful work and make a real difference for young people
A chance to help shape the operational foundations of a growing organisation
Opportunities for professional and personal development
Charity pension scheme
Reasonable expenses paid
Quiet office with on-site parking
Training, CPD and ongoing support
Employee Assistance Programme
BrightExchange offers and discounts
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