Management Personal Assistant
| Posting date: | 24 December 2025 |
|---|---|
| Salary: | £27,485.00 to £30,162.00 per year |
| Additional salary information: | £27485.00 - £30162.00 a year |
| Hours: | Full time |
| Closing date: | 04 January 2026 |
| Location: | Liverpool, L31 1HW |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | C9350-25-1456 |
Summary
Please note: This role requires flexibility to adapt to changing service needs. Responsibilities may vary, and the list below is not exhaustive. Coordinate and manage arrangements for meetings, visits, assessments, and appointments for the Modern Matrons group, both internally and externally. Organise logistics including hospitality, overnight accommodation, and transport where required. Ensure secure site protocols by notifying Visitors Reception of all visitors and arranging appropriate escorts to the unit. Maintain efficient systems for filing and information management, including operational knowledge of Datix, PACIS, and EpEX, to enable prompt retrieval of information. Handle incoming communications by receiving and recording all mail and auto-forwarded emails, prioritising urgent matters and ensuring timely action. Act as a point of continuity during absences by keeping designated cover informed and clarifying urgent actions. Provide secretarial support for colleagues when required. Support estates and facilities activities such as maintenance coordination, office moves, confidential waste disposal, porter requests, and equipment orders. Manage procurement tasks including stock and non-stock requisitions in line with service requirements. Maintain accurate records across manual and electronic systems on an ongoing basis. Monitor and manage stationery supplies, ensuring timely ordering and distribution. Handle sensitive information of a serious criminal nature responsibly, sharing only with those who have a professional need to know. Contribute to service development through participation in projects and improvement initiatives. Promote equality and diversity, ensuring all work aligns with the Trusts Equality and Diversity Strategy and supporting its development.