Team Administrator
| Posting date: | 24 December 2025 |
|---|---|
| Salary: | £33,094.00 to £36,195.00 per year |
| Additional salary information: | £33094.00 - £36195.00 a year |
| Hours: | Full time |
| Closing date: | 28 December 2025 |
| Location: | London, SE1 2EL |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | C9277-25-1572 |
Summary
Organise and support diary and meeting commitments for the team. Deal with telephone, email and potentially face-to-face contact with other professionals and patients, providing information, directing and prioritising queries as appropriate, and organising appointments on behalf of team members as appropriate, to ensure service delivery is efficient and effective. Contact with service users is likely to be limited however ensuring that the manner of this contact is mature, sensitive and re-assuring. Ensure that patient confidentiality is maintained at all times. Be responsible for stationary stock control, including ordering to ensure adequate resources are available for the team. Be responsible for the booking of interpreters as appropriate and providing the team with the necessary information to use the translation service. Be aware of Trust Information Governance procedures and data access request procedures and be able to act accordingly and assist in the process by obtaining notes Photocopying, printing and scanning etc. when required. Set up new starters with IT access, equipment, etc. Maintaining and updating stakeholder and partner contact lists. Update team letter templates as required Any other equivalent duties consistent with the level and purpose of the post. Collate the documents for commissioners meeting and distribute in accordance with the meeting schedule. Data processing Track risks and compliments using dedicated spreadsheets. Track Staff holiday SystmOne Generate and circulate validation reports highlighting missing data incomplete assessments. Update SytemOne one with information regarding the courts decisions Log new referrals and ensure correct caseload allocation. Set up new users and reset passwords Support new users with training on the SystmOne, this includes liaising with the Information Systems Manager for SmartCard allocation. Management responsibilities Responsible of ordering equipment and office supplies through Cardea Leadership Taking part in local induction, ensuring new staff are aware of administrative processes and procedures. To encourage a culture of professional and effective communication To maintain a clear constructive relationship with Managers, senior clinicians, team members, HMPPS, the Trust and other partner agencies. Organise events as and when required, which could be complex, including assessments and visiting clinicians? Manage resources and co-ordinate the ordering of stock and supplies