Prepping Clerk
| Posting date: | 22 December 2025 |
|---|---|
| Salary: | £24,169.00 per year |
| Additional salary information: | £24169.00 a year |
| Hours: | Full time |
| Closing date: | 05 January 2026 |
| Location: | Plymouth, PL6 8DF |
| Company: | NHS Jobs |
| Job type: | Contract |
| Job reference: | C9216-25-1679 |
Summary
To print an up to date clinic attendance list prior to preparing clinic. To request the allocated clinic case notes from Central Records Library. To manually raise any new folders for patients without notes and trace on iPM. To prepare case notes for allocated specialty clinics. To follow the correct procedure as outlined in the appropriate APN when identifying a patient with an alert on iPM. Once received organising contents of the patient case notes to comply with the Trust standard filing format. To ensure that patient front sheet and labels correspond with the patient details on iPM and the referral letter, making changes to iPM if necessary. To ensure that the correct chapter card relating to the current appointment is inserted into the patient case notes. To ensure that relevant paperwork is inserted into the patient case notes prior to the appointment (if required as some specialties will now be using electronic outcomes) to meet the current RTT pathway. To ensure that a clear understanding is obtained surrounding data quality and data protection and be able to work to this guidance. To have a knowledge and understanding of the APNs (Administrative Procedure Notes) regarding the preparation and management of patient case notes. (In house manuals are available for reference). To ensure that iPM is kept up to date with the movement of patient case notes both into and out of the department. To ensure that any loose filing is placed in the appropriate section of the patient case notes and to repairs are made to any damaged case notes. To split any oversized case note. To achieve 100% of case note availability for all clinics. To action any post, telephone, e-mail or written requests for patient case notes promptly from other areas/hospitals.