PA
| Posting date: | 15 December 2025 |
|---|---|
| Salary: | £32,000.0 to £35,000.0 per year |
| Additional salary information: | Competitive salary |
| Hours: | Full time |
| Closing date: | 14 January 2026 |
| Location: | Reading, Berkshire, rg1 3be |
| Remote working: | Hybrid - work remotely up to 3 days per week |
| Company: | Hays Specialist Recruitment |
| Job type: | Permanent |
| Job reference: | 4755751_1765828839 |
Summary
This is a new role, working for a great organisation that is growing and requiring additional support to work within the team.
Job Summary
Provides PA and administrative support to two/three Consultants.
The role requires planning and management of diaries, visit planning, management of workflow process and documentation and overall contribution to the Business Support Team.
Contribution to the day-to-day housekeeping and administrative duties within the office.
Skills and Qualifications
- GCSE/O' level qualifications in English and Maths minimum
- Competent use of Microsoft Office suite programs (preferably Office 365)
Experience
Background in an administrative support or personal assistant role with the ability to demonstrate the following experience or skills:
- Complex diary management
- Time/task management and prioritisation
- Proactive planning and organisation of workflow processes
- Documentation production and proofreading
- Attention to detail
- Problem-solving and decision-making
- Team collaboration and engagement
- professionalism
Duties and Responsibilities
- Manage the diary and meeting schedules for nominated consultants, including internal meetings and client visits.
Ensuring meeting requests are responded to promptly. - Book business travel arrangements, including flights, transport, and overnight accommodation, where required.
- Maintain internal work logs and trackers, including task lists and project dashboards, keeping them updated daily.
- Communicate with other team members on workflow, reporting any delays or issues, tracking progress through to completion.
- Proofreading and formatting of all documentation, reports, risk assessments, audits and presentations, as required.
- Monitoring consultants' incoming and outgoing email and responding as required.
- Liaise with clients and business contacts in relation to meetings, visits, work delivery and scheduling of reports.
- Maintain an electronic filing system of documents and emails.
- Ensuring prompt invoicing is undertaken for expenses in relation to client work undertaken where applicable.
- Administering Consultant's expenses.
- Undertaking client fee reviews for ongoing retained agreements.
- Undertake regular time reviews as required for retained agreements and one-off projects and ensure any overrun or underrun is fed into management reporting.
- Ensure team engagement through maintaining good working relationships with all team members.
Provide additional administrative support/assistance to colleagues and team members as required
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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