Elections Assistant

Dyddiad hysbysebu:	10 Rhagfyr 2025
Cyflog:	Heb ei nodi
Gwybodaeth ychwanegol am y cyflog:	Competitive
Oriau:	Llawn Amser
Dyddiad cau:	09 Ionawr 2026
Lleoliad:	Oldham, OL1 1HD
Cwmni:	inploi
Math o swydd:	Parhaol
Cyfeirnod swydd:	75772497

Crynodeb

Governance
Elections and Land Charges
Elections Assistant

Ref: 001197
Contract: Fixed Term (6 months)
Salary: £25,989 - £28,142 per annum (Grade 3)
Hours: 36.66 per week
Location: Spindles Offices, George Street, Oldham, OL1 1HD
Closing Date: Thursday 18th December 2025
Interview Date: TBC.
Hiring Manager: Jenna Madeley, Head of Elections and Land Charges, jenna.madeley@oldham.gov.uk

Role Overview:
To provide essential support to the delivery of electoral services, ensuring that statutory duties are met and that election events run smoothly and professionally. The postholder will assist with maintaining accurate electoral registers, processing voter registrations, and responding to routine enquiries from the public, elected members, and external partners. They will support the preparation and distribution of materials for polling stations, postal voting, and the verification and count processes. The role involves regular data entry surrounding the monitoring of temporary staff for the election, checking information for accuracy, and following established procedures to ensure compliance with electoral law and internal quality standards. During election periods, the postholder will work as part of a busy team to meet strict deadlines and provide reliable administrative and logistical support. This role requires strong attention to detail, good communication skills, and the ability to work flexibly, particularly during peak periods and on polling day.

Key Responsibilities:

• Assist with processing voter registrations, maintaining accurate electoral records, and responding to general registration enquiries.
• Help prepare materials, equipment, and documentation required for polling stations, ensuring accuracy and timely distribution.
• Provide front-line support to members of the publicby phone, email, or in personanswering routine election-related queries and offering guidance.

Key Requirements:

• Analyse and interpret data and present it effectively to various audiences to inform decision-making.
• Communicate effectively and be confident to challenge when advising and supporting senior officers
• Excellent organisational skills to agree, develop and manage the provision of appropriate business intelligence; ensuring managers have access to appropriate and timely information about their service and Oldham.

If you have completed the GM Elevate (Leadership Development) Programme, please indicate this within the ‘About You’ or ‘Supporting Statement’ section of your application.

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and therefore expect all staff and volunteers to share this commitment.

About Us:

We want Oldham to have vibrant, safe neighbourhoods where people are proud to live with opportunities for healthier, more fulfilled lives; and a sustainable, thriving economy. As we look to the future, the challenges may be significant, but so are the opportunities. We’ve identified three missions with our residents and partners, focusing on what will deliver the biggest impact:

A Great Place to Live, Healthier, Happier Lives, and Green and Growing.

We’re looking for candidates who will support us to achieve our ambitions and we encourage you to download our Corporate Plan: Ready for the Future and our Oldham Plan for further information.

Our Values and Behaviours:

By driving innovation, investing in our people, and championing our communities, we will ensure that Oldham continues to be a place where everyone can live their best life. To support this, we have three core values which define who we are and how we operate. These are ‘Proud, Ambitious, and Together’, and they shape our culture, inform our decisions, and inspire us to deliver on our commitments to the people of Oldham.

We have translated these values into five behaviours which guide our actions and are the standards we hold ourselves to, day in and day out:

• Work with a resident focus
• Support local leaders
• Committed to the borough
• Delivery high performance
• Take ownership and drive change

You can find out more about our values and behaviours on our greater.jobs Oldham page

Our Benefits Package:

At Oldham Council we offer a great benefits package for our employees, which includes the following:

• 25 days annual leave which increases after 5 and 10-years’ service
• The option to purchase additional annual leave.
• An attractive LGPS benefit pension scheme with the option to make shared cost additional voluntary contributions.
• Discounted gym membership with Oldham Active.
• Staff discount scheme for shopping, entertainment, eating-out, eating-in, travel, motoring and more.
• Salary sacrifice scheme for home and electronics and Cycle to Work.
• Wellbeing support, including a Mental Health First Aider network and an Employment Assistance Programme that provides 24 hours access to advice and support.
• Staff recognition and celebration events.
• Peer support groups

Inclusive Recruitment:

We work closely with employees to help them work at their best, including making adjustments such as flexible working, describing available working patterns, providing equipment or making changes to the workplace.

If you’re an applicant with disabilities and have previously been in or currently in care, a carer or someone who has served in the Armed Forces and you meet the essential criteria of the role, you are guaranteed to reach the first stage of assessment under our Guaranteed Assessment Scheme.

Data and Privacy:

For details of how we use your data please see our privacy notice.

Important Information:

Please note that should a vacancy that has been released for internal or external recruitment be deemed suitable for a current employee at risk of redundancy, it can be pulled back at any point, up to the post being formally offered to a candidate who is not at risk of redundancy.

While we embrace the use of AI as an innovative tool to maximise our services at Oldham Council, we are looking for authenticity in applications we receive. We therefore ask you to think carefully if choosing to use AI when completing your application and ask that you ensure you read all instructions carefully and that your application is written by you and reflects your skills, knowledge and enthusiasm.

Supporting Documents

↗ Job Description & Person Specification
↗ Right To Work

Calculate your take home pay. Use this service to estimate how much Income Tax and National Insurance you should pay for the current tax year.

Employment could affect your benefits, find out more here. Turn2us Benefits Calculator.