Asset Data Coordinator
| Posting date: | 05 December 2025 |
|---|---|
| Hours: | Full time |
| Closing date: | 04 January 2026 |
| Location: | ST1 5PZ |
| Remote working: | On-site only |
| Company: | ISS Facilities Services |
| Job type: | Permanent |
| Job reference: | 150707 |
Summary
Asset Data Co-Ordinator
Contract: Technical
Location: Stoke-on-Trent, ST1 5PZ
Hours of work: 40
Contract Type: Permanent
We are seeking a detail-oriented and proactive Asset Data Co-Ordinator to join our Operations Performance – Technical team. You will play a key role in supporting the Maximo CAFM system, managing asset data, and ensuring accuracy and compliance with industry standards. This position requires strong organisational skills, advanced Excel proficiency, and the ability to work collaboratively with internal and external stakeholders in a fast-paced environment.
Job Description
As an Asset Data Co-Ordinator, you will be responsible for collating, validating, and maintaining asset and PPM data within the Maximo CAFM system. You will troubleshoot system issues, ensure data integrity, and support contract mobilisation and demobilisation. The role involves applying best practices aligned with SFG20, CIBSE, RICS, and ISS standards, while driving continuous improvement in asset lifecycle management. You will also liaise with stakeholders, provide accurate reporting, and contribute to cost avoidance by identifying data discrepancies.
Key Responsibilities
Collate and input data into the Maximo CAFM system
Validate data and maintain accuracy through audits and quality checks
Troubleshoot system issues and escalate where necessary
Identify and correct duplicated or erroneous data to avoid costs
Respond to internal and external customer requests via mailbox
Utilise smoothing tools for optimal PPM output
Maintain asset, PPM, and associated system tools
Support contract mobilisation and demobilisation activities
Apply best practice standards (SFG20, CIBSE, RICS, ISS)
Provide feedback on ADMT efficiency and suggest improvements
Ensure compliance with health and safety rules in the office
Professional and Personal Competencies/Qualifications
Strong proficiency in asset management software/CMMS/CAFM systems (Maximo preferred)
Advanced knowledge of Microsoft Excel and other Microsoft applications
High level of accuracy and attention to detail
Excellent organisational and communication skills
Ability to work independently and meet tight deadlines
Customer-focused approach with a proactive attitude
Experience in reporting and communicating data to clients and team members
Ability to engage effectively with internal and external stakeholders
Knowledge of SFG20, CIBSE, RICS standards (desirable)
Good problem-solving and root cause analysis skills
The Company
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.
We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace
ISS is proud to be a diverse and inclusive employer.
ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.
We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.
Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
If you have any further queries regarding this role, please contact the Resourcing Team by emailing resourcing.team@uk.issworld.com
Please click on the following link for more information on this role: Job Description
If you are interested in learning about other opportunities at ISS, please join our Talent community by clicking on the following link: TalentPlace
Contract: Technical
Location: Stoke-on-Trent, ST1 5PZ
Hours of work: 40
Contract Type: Permanent
We are seeking a detail-oriented and proactive Asset Data Co-Ordinator to join our Operations Performance – Technical team. You will play a key role in supporting the Maximo CAFM system, managing asset data, and ensuring accuracy and compliance with industry standards. This position requires strong organisational skills, advanced Excel proficiency, and the ability to work collaboratively with internal and external stakeholders in a fast-paced environment.
Job Description
As an Asset Data Co-Ordinator, you will be responsible for collating, validating, and maintaining asset and PPM data within the Maximo CAFM system. You will troubleshoot system issues, ensure data integrity, and support contract mobilisation and demobilisation. The role involves applying best practices aligned with SFG20, CIBSE, RICS, and ISS standards, while driving continuous improvement in asset lifecycle management. You will also liaise with stakeholders, provide accurate reporting, and contribute to cost avoidance by identifying data discrepancies.
Key Responsibilities
Collate and input data into the Maximo CAFM system
Validate data and maintain accuracy through audits and quality checks
Troubleshoot system issues and escalate where necessary
Identify and correct duplicated or erroneous data to avoid costs
Respond to internal and external customer requests via mailbox
Utilise smoothing tools for optimal PPM output
Maintain asset, PPM, and associated system tools
Support contract mobilisation and demobilisation activities
Apply best practice standards (SFG20, CIBSE, RICS, ISS)
Provide feedback on ADMT efficiency and suggest improvements
Ensure compliance with health and safety rules in the office
Professional and Personal Competencies/Qualifications
Strong proficiency in asset management software/CMMS/CAFM systems (Maximo preferred)
Advanced knowledge of Microsoft Excel and other Microsoft applications
High level of accuracy and attention to detail
Excellent organisational and communication skills
Ability to work independently and meet tight deadlines
Customer-focused approach with a proactive attitude
Experience in reporting and communicating data to clients and team members
Ability to engage effectively with internal and external stakeholders
Knowledge of SFG20, CIBSE, RICS standards (desirable)
Good problem-solving and root cause analysis skills
The Company
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.
We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace
ISS is proud to be a diverse and inclusive employer.
ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.
We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.
Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
If you have any further queries regarding this role, please contact the Resourcing Team by emailing resourcing.team@uk.issworld.com
Please click on the following link for more information on this role: Job Description
If you are interested in learning about other opportunities at ISS, please join our Talent community by clicking on the following link: TalentPlace
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.