Clerk to the Governors
| Posting date: | 04 December 2025 |
|---|---|
| Hours: | Part time |
| Closing date: | 02 January 2026 |
| Location: | Workington, Cumbria, CA14 4JW |
| Company: | Teaching Vacancies |
| Job type: | Permanent |
| Job reference: | 0b566c80-f333-42fb-8d94-dda618982dd7 |
Summary
What skills and experience we're looking for
This job description details the responsibilities of the post, but does not direct any particular priorities or amount of time to be spent carrying out the duties. It is not prescriptive, nor necessarily a comprehensive definition of the post. As such, it may be subject to amendment, after consultation, to meet the changing needs of Energy Coast UTC.
1. Clerking of the Board and its Committees
• To be fully conversant with the memorandum and Articles of Association of the Trust, the Terms of Reference of its Committees and the Scheme of Delegation and to advise the Governors on matters of procedure in this respect
• To liaise with the Chair in respect of relevant legal requirements in connection with the governance of the Trust
• To agree and publish, in consultation with the Chair and CEO, an annual Calendar of Meetings for the Governing Body and its Committees to ensure that meetings are held within legally prescribed timescales and decisions are made at the appropriate time
• In consultation with the Chair of the meeting prepare agenda and coordinate papers for the meeting
• Circulate the agenda and papers for the meeting at least 7 days prior to the meeting
• Record attendance and ensure the meeting is quorate
• Ensure any business interests are declared at each meeting
• Take an accurate note of the meeting from which to prepare a set of minutes as a formal record of the meeting
• Agree the draft minutes within 7 days with the Chair of the meeting and CEO if appropriate
• Circulate the draft minutes when approved to the relevant Governors
• Liaison with the Academy Business Director to ensure that the annual cycle of reporting is met and that the Governing Body is fully informed of requirements of the Academies Financial Handbook, Health & Safety Reports (Accident & Incident Reporting), and any other relevant directives
• Liaison with the CEO or nominated member of staff to organise panels and other meetings on staff related matters including redundancy, discipline and grievance
2. Governance Administration
• Maintain and regularly update a database of Governors, term of office, category and contact details and ensure this is kept up to date on Get Information About Schools, and director records with Companies House (or other required sites)
• Ensure information about Governance which is required on the Academy website is kept up to date
• Manage and maintain an Office 365 Sharepoint/Governor Hub site for Governors
• Manage the Parent Governors appointment process (to include a secret ballot of Local Parent Governors if required)
• Manage written resolutions for appointment of Governors and Members
• Ensure that Governors are advised of opportunities for training and briefings and keep a record of attendance
• Advise Governors of sources of information and advice that are available
3. Other Specific Duties
• To continue personal professional development as required.
• To understand the implications of the Freedom of Information Act and the Data Protection Act and other legislation to ensure confidentiality of records and information is maintained.
• Attend staff and other meetings and participate in staff training and development events as required.
• To actively engage in the performance review process.
• All support staff may be used to perform appropriate duties as and when required.
• To adhere to the UTC’s policies and procedures with particular reference to Child Protection, Equal Opportunities and Health and Safety.
• Lead by example and set a professional tone for behaviour, both as a role model and by supporting the culture of mutual respect between students and colleagues.
• Understand the Safeguarding requirements of the UTC and ensure compliance with the policy.
• The person undertaking this role is expected to work within the policies, ethos and aims of the UTC.
Confidentiality
Maintain confidentiality at all times, acting with the utmost discretion being aware of issues where confidentiality must be maintained but also sensitive to the needs of transparent governance.
Working Pattern
As the role is essentially concerned with supporting the Governing Body the workload invariably matches the 4 to 6 cycles of meetings each year. There is some evening work. The workload will average out at no more than 1 day per week over a year.
What the school offers its staff
We take staff and student wellbeing seriously and have invested time and money in ensuring that all members of our school feel supported and happy.“Leaders are mindful of staff’s workload. Staff enjoy working at the school and appreciate the training available to them.”(Ofsted, 2023).
As well as the opportunity to work at a recently awarded Ofsted Good School, we offer:
• Professional development support and an extensive CPD programme
• Early finish to the school timetable on Fridays
• A paid personal day off each year.
• A well-developed programme for ECTs to fully support you in your first years of teaching
Commitment to safeguarding
We are an equal opportunities employer and are committed to the safeguarding and promoting the welfare of children. The successful candidate will be subject to an enhanced DBS check. All shortlisted candidates will be provided with a criminal history self-disclosure form to complete and return no later than one day prior to interview. Failure to return the self-disclosure will result in the interview being withdrawn. Relevant criminal history will be shared with the chair of the recruitment panel prior to interview to allow time to assess relevance and agree what questions should be asked during the interview process.
This job description details the responsibilities of the post, but does not direct any particular priorities or amount of time to be spent carrying out the duties. It is not prescriptive, nor necessarily a comprehensive definition of the post. As such, it may be subject to amendment, after consultation, to meet the changing needs of Energy Coast UTC.
1. Clerking of the Board and its Committees
• To be fully conversant with the memorandum and Articles of Association of the Trust, the Terms of Reference of its Committees and the Scheme of Delegation and to advise the Governors on matters of procedure in this respect
• To liaise with the Chair in respect of relevant legal requirements in connection with the governance of the Trust
• To agree and publish, in consultation with the Chair and CEO, an annual Calendar of Meetings for the Governing Body and its Committees to ensure that meetings are held within legally prescribed timescales and decisions are made at the appropriate time
• In consultation with the Chair of the meeting prepare agenda and coordinate papers for the meeting
• Circulate the agenda and papers for the meeting at least 7 days prior to the meeting
• Record attendance and ensure the meeting is quorate
• Ensure any business interests are declared at each meeting
• Take an accurate note of the meeting from which to prepare a set of minutes as a formal record of the meeting
• Agree the draft minutes within 7 days with the Chair of the meeting and CEO if appropriate
• Circulate the draft minutes when approved to the relevant Governors
• Liaison with the Academy Business Director to ensure that the annual cycle of reporting is met and that the Governing Body is fully informed of requirements of the Academies Financial Handbook, Health & Safety Reports (Accident & Incident Reporting), and any other relevant directives
• Liaison with the CEO or nominated member of staff to organise panels and other meetings on staff related matters including redundancy, discipline and grievance
2. Governance Administration
• Maintain and regularly update a database of Governors, term of office, category and contact details and ensure this is kept up to date on Get Information About Schools, and director records with Companies House (or other required sites)
• Ensure information about Governance which is required on the Academy website is kept up to date
• Manage and maintain an Office 365 Sharepoint/Governor Hub site for Governors
• Manage the Parent Governors appointment process (to include a secret ballot of Local Parent Governors if required)
• Manage written resolutions for appointment of Governors and Members
• Ensure that Governors are advised of opportunities for training and briefings and keep a record of attendance
• Advise Governors of sources of information and advice that are available
3. Other Specific Duties
• To continue personal professional development as required.
• To understand the implications of the Freedom of Information Act and the Data Protection Act and other legislation to ensure confidentiality of records and information is maintained.
• Attend staff and other meetings and participate in staff training and development events as required.
• To actively engage in the performance review process.
• All support staff may be used to perform appropriate duties as and when required.
• To adhere to the UTC’s policies and procedures with particular reference to Child Protection, Equal Opportunities and Health and Safety.
• Lead by example and set a professional tone for behaviour, both as a role model and by supporting the culture of mutual respect between students and colleagues.
• Understand the Safeguarding requirements of the UTC and ensure compliance with the policy.
• The person undertaking this role is expected to work within the policies, ethos and aims of the UTC.
Confidentiality
Maintain confidentiality at all times, acting with the utmost discretion being aware of issues where confidentiality must be maintained but also sensitive to the needs of transparent governance.
Working Pattern
As the role is essentially concerned with supporting the Governing Body the workload invariably matches the 4 to 6 cycles of meetings each year. There is some evening work. The workload will average out at no more than 1 day per week over a year.
What the school offers its staff
We take staff and student wellbeing seriously and have invested time and money in ensuring that all members of our school feel supported and happy.“Leaders are mindful of staff’s workload. Staff enjoy working at the school and appreciate the training available to them.”(Ofsted, 2023).
As well as the opportunity to work at a recently awarded Ofsted Good School, we offer:
• Professional development support and an extensive CPD programme
• Early finish to the school timetable on Fridays
• A paid personal day off each year.
• A well-developed programme for ECTs to fully support you in your first years of teaching
Commitment to safeguarding
We are an equal opportunities employer and are committed to the safeguarding and promoting the welfare of children. The successful candidate will be subject to an enhanced DBS check. All shortlisted candidates will be provided with a criminal history self-disclosure form to complete and return no later than one day prior to interview. Failure to return the self-disclosure will result in the interview being withdrawn. Relevant criminal history will be shared with the chair of the recruitment panel prior to interview to allow time to assess relevance and agree what questions should be asked during the interview process.