Asset Data Coordinator
| Posting date: | 01 December 2025 |
|---|---|
| Hours: | Full time |
| Closing date: | 31 December 2025 |
| Location: | E14 9SH |
| Remote working: | On-site only |
| Company: | ISS Facilities Services |
| Job type: | Permanent |
| Job reference: | 149767 |
Summary
Asset Data Coordinator
Contract: Government
Location: London, E14 9SH
Hours of work: 40
Contract Type: Fixed Term Contract (6 months)
We are seeking an Asset Data Coordinator to join our Technical Services team and play a key role in maintaining accurate asset information and ensuring well-planned maintenance schedules within our CAFM environment.
This position is integral to supporting operational efficiency and compliance across our asset management processes.
Job Description
In this role, you will manage asset and PPM data, validate templates, schedule planned maintenance activities, audit completed work, and assist with mobilisation projects.
Working closely with operational leads, engineers, and stakeholders, you will help maintain high data quality standards and ensure smooth workflow execution.
Key Responsibilities
Manage and maintain accurate asset and PPM data within the CAFM system.
Prepare, validate, and update templates for asset and maintenance schedules.
Develop and manage planned maintenance schedules for physical assets.
Audit completed work to ensure compliance with standards and regulations.
Support mobilisation projects and data setup for new contracts.
Monitor data entry procedures to maintain quality and compliance.
Collaborate with operational teams, engineers, and stakeholders to resolve data issues.
Assist the Asset Data Manager and Product Manager with agreed data management activities.
Professional and Personal Competencies/Qualifications
Ability to self-manage, prioritise tasks, and take ownership of responsibilities.
Strong communication skills and a calm, professional manner under pressure.
Proficiency in Excel (including advanced formulas, VLOOKUPs, and pivot tables).
Detail-oriented and comfortable working with large datasets.
CAFM experience desirable (training provided if required).
The Company
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.
We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace
ISS is proud to be a diverse and inclusive employer.
ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.
We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.
Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
If you have any further queries regarding this role, please contact the Resourcing Team by emailing resourcing.team@uk.issworld.com
Contract: Government
Location: London, E14 9SH
Hours of work: 40
Contract Type: Fixed Term Contract (6 months)
We are seeking an Asset Data Coordinator to join our Technical Services team and play a key role in maintaining accurate asset information and ensuring well-planned maintenance schedules within our CAFM environment.
This position is integral to supporting operational efficiency and compliance across our asset management processes.
Job Description
In this role, you will manage asset and PPM data, validate templates, schedule planned maintenance activities, audit completed work, and assist with mobilisation projects.
Working closely with operational leads, engineers, and stakeholders, you will help maintain high data quality standards and ensure smooth workflow execution.
Key Responsibilities
Manage and maintain accurate asset and PPM data within the CAFM system.
Prepare, validate, and update templates for asset and maintenance schedules.
Develop and manage planned maintenance schedules for physical assets.
Audit completed work to ensure compliance with standards and regulations.
Support mobilisation projects and data setup for new contracts.
Monitor data entry procedures to maintain quality and compliance.
Collaborate with operational teams, engineers, and stakeholders to resolve data issues.
Assist the Asset Data Manager and Product Manager with agreed data management activities.
Professional and Personal Competencies/Qualifications
Ability to self-manage, prioritise tasks, and take ownership of responsibilities.
Strong communication skills and a calm, professional manner under pressure.
Proficiency in Excel (including advanced formulas, VLOOKUPs, and pivot tables).
Detail-oriented and comfortable working with large datasets.
CAFM experience desirable (training provided if required).
The Company
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.
We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace
ISS is proud to be a diverse and inclusive employer.
ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.
We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.
Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
If you have any further queries regarding this role, please contact the Resourcing Team by emailing resourcing.team@uk.issworld.com
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.