Admin Co-Ordinator for Clinical Improvement Leads
| Dyddiad hysbysebu: | 01 Rhagfyr 2025 |
|---|---|
| Cyflog: | £27,485.00 i £30,162.00 bob blwyddyn |
| Gwybodaeth ychwanegol am y cyflog: | £27485.00 - £30162.00 a year |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 14 Rhagfyr 2025 |
| Lleoliad: | Southampton, SO30 3JB |
| Cwmni: | NHS Jobs |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | C9348-25-2812 |
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To manage the Microsoft Outlook diaries and emails for Clinical Improvement Leads. To exercise judgement and discretion in the day-to-day handling, monitoring and filtering of appointments, enquiries and emails and act proactively where potential clashes/pressures are identified. To provide full administration support for the implementation of assigned projects within the 0-19 Clinical Improvement Team. To provide administrative support to Clinical Improvement Leads. Plan conferences and events including Away Days, forums and any special events as required by the Senior Team within the Service, organising speakers and producing presentations and other resources. Assist in the planning and organisation of forums. E-roster management including inputting sensitive data such as sickness records and but not exclusive to creation of rosters, partially approving rosters, drafting safer staffing reports and ensuring the rosters balance. Attendance at divisional and local meetings including the Service Delivery Meeting (SDM) and High Impact Area workstreams and disseminate any communication. Take minutes of meetings including Service Delivery and any other meetings as requested by Clinical Improvement leads. Convert Insights and other data into a spreadsheet and graphical format and administer any relevant databases. Liaise with external agencies to ensure adequate venues are booked to deliver clinical services, including libraries and community halls. Use SBS and Clares to order supplies for teams. Complete the room booking process for meetings including setting up accounts and processing payments on SBS. Input incidents onto Ulysses as directed by line manager. Support and coordinate the daily administrative functions of the Parent Information Portal within teams. Fire warden duties including keeping up to date with Trust training. Carry out RA Agent/Smartcard Champion responsibilities. The postholder will be expected to travel across Hampshire to attend meetings and training, which could be at short notice, therefore use of own car with business insurance is essential. Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible. We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.