Accounts Payable Assistant
| Posting date: | 30 November 2025 |
|---|---|
| Salary: | £28,000.0 to £30,000.0 per year |
| Additional salary information: | 30k plus benefits |
| Hours: | Full time |
| Closing date: | 30 December 2025 |
| Location: | High Wycombe, Buckinghamshire, HP12 4HJ |
| Remote working: | On-site only |
| Company: | Hays Specialist Recruitment |
| Job type: | Permanent |
| Job reference: | 4750609_1764486242 |
Summary
Accounts Payable Assistant
About the Role
We are seeking a detail-oriented and proactive Accounts Payable Assistant to join our finance team. This role will support the processing and management of supplier invoices and payments across 14 entities, ensuring accuracy, compliance, and timely execution. You will play a key part in maintaining strong vendor relationships and supporting the overall efficiency of the finance function.
**Key Responsibilities**
* Invoice Processing:
* Accurately process high volumes of supplier invoices across multiple entities.
* Match invoices to purchase orders and delivery notes, resolving discrepancies promptly.
* Payment Management:
* Prepare and process weekly and monthly payment runs for all entities.
* Ensure adherence to payment terms and internal approval processes.
* **Reconciliation & Reporting:
* Perform supplier statement reconciliations and resolve outstanding queries.
* Assist with month-end close activities, including accruals and reporting for AP.
* **Compliance & Controls:
* Maintain compliance with company policies, tax regulations, and audit requirements.
* Support internal and external audits by providing accurate documentation.
* **Vendor & Stakeholder Communication:**
* Act as a point of contact for suppliers regarding invoice and payment queries.
* Collaborate with procurement and operational teams to resolve issues efficiently.
**Skills & Experience
* Previous experience in **Accounts Payable** within a multi-entity or shared service environment.
* Strong understanding of **invoice processing**, **payment runs**, and **reconciliations**.
* Proficiency in **ERP systems** (e.g., SAP, Oracle, Dynamics) and **Excel**.
* Excellent attention to detail and ability to manage high-volume workloads.
* Strong communication skills and ability to build relationships with internal and external stakeholders.
**Desirable
* Experience with intercompany processes.
* Knowledge of **VAT compliance** and international payment regulations.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk