Administrative Assistant
| Posting date: | 28 November 2025 |
|---|---|
| Salary: | £29,586.06 to £30,713.15 per year, pro rata |
| Additional salary information: | Based on 16 hours over 52 weeks per year, the minimum actual salary for this position is £13,149.36 per annum. |
| Hours: | Part time |
| Closing date: | 19 December 2025 |
| Location: | EH22 1AG |
| Remote working: | Hybrid - work remotely up to 5 days per week |
| Company: | UNISON Midlothian |
| Job type: | Permanent |
| Job reference: |
Summary
JOB PURPOSE:
To support the operation of branch business by providing administrative support to officers and stewards within Unison Midlothian Branch
MAIN DUTIES:
Provide administrative support and basic research facilities to officers and stewards through the following services:
-draft for approval documents, including letters and reports, and prepare for approval general and confidential correspondence; reply to standard correspondence;
-process mail, recording and circulating incoming mail and preparing mail for despatch;
-book accommodation and make travel arrangements, process invoices for payment;
-provide a frontline telephone answering service for enquiries from members and act as a point of contact for members; provide a call screening service as required; inform staff of any action taken on their behalf;
-photocopy, and email documents as requested; circulate minutes and other documents;
-organise and set up meetings face to face or virtual, undertake minutes of meetings for groups and sub-group meetings as required, word processing and circulating agendas, papers, and minutes;
-liaise with officers and stewards on matters associated with branch and committee cycles, papers, agenda and minutes;
-provide guidance and support to officers and stewards about branch administrative procedures and protocols, as required;
-provide IT support for services to officers and stewards as required.
-develop and maintain office computer and manual records and administrative systems to provide an efficient support service.
-initiate and conduct basic research into topical issues as identified by staff.
-keep abreast of general developments in relation to Scottish, national and local government issues and central government initiatives relating to Unison and the Trade Union movement.
-undertake any other relevant duties as directed by Branch Secretary or Chairperson.
KNOWLEDGE:
Essential
Competence in literacy and numeracy, such as three Standard Grades at level 3 or above, including Mathematics and English or equivalent subjects. SVQ 2 or equivalent is an acceptable alternative.
Demonstrable knowledge of word-processing, spreadsheet, keyboard and clerical skills, such as SVQ 2 in Administration or equivalent
Desirable
A national certificate in business administration or related subject
HOURS OF WORK: 16 per week
WORKING PATTERN: Mon- Fri (hours per day negotiable)
WEEKS PER YEAR: 52
Please note that it is UNISON Midlothian policy that successful applicants will be appointed to the first point on the salary scale.
A pension will be offered via the Unison Staff Pension Scheme.
CLOSING DATE – Friday 19th December 2025
INTERVIEW DATE – w/c Monday 26th January 2026
To support the operation of branch business by providing administrative support to officers and stewards within Unison Midlothian Branch
MAIN DUTIES:
Provide administrative support and basic research facilities to officers and stewards through the following services:
-draft for approval documents, including letters and reports, and prepare for approval general and confidential correspondence; reply to standard correspondence;
-process mail, recording and circulating incoming mail and preparing mail for despatch;
-book accommodation and make travel arrangements, process invoices for payment;
-provide a frontline telephone answering service for enquiries from members and act as a point of contact for members; provide a call screening service as required; inform staff of any action taken on their behalf;
-photocopy, and email documents as requested; circulate minutes and other documents;
-organise and set up meetings face to face or virtual, undertake minutes of meetings for groups and sub-group meetings as required, word processing and circulating agendas, papers, and minutes;
-liaise with officers and stewards on matters associated with branch and committee cycles, papers, agenda and minutes;
-provide guidance and support to officers and stewards about branch administrative procedures and protocols, as required;
-provide IT support for services to officers and stewards as required.
-develop and maintain office computer and manual records and administrative systems to provide an efficient support service.
-initiate and conduct basic research into topical issues as identified by staff.
-keep abreast of general developments in relation to Scottish, national and local government issues and central government initiatives relating to Unison and the Trade Union movement.
-undertake any other relevant duties as directed by Branch Secretary or Chairperson.
KNOWLEDGE:
Essential
Competence in literacy and numeracy, such as three Standard Grades at level 3 or above, including Mathematics and English or equivalent subjects. SVQ 2 or equivalent is an acceptable alternative.
Demonstrable knowledge of word-processing, spreadsheet, keyboard and clerical skills, such as SVQ 2 in Administration or equivalent
Desirable
A national certificate in business administration or related subject
HOURS OF WORK: 16 per week
WORKING PATTERN: Mon- Fri (hours per day negotiable)
WEEKS PER YEAR: 52
Please note that it is UNISON Midlothian policy that successful applicants will be appointed to the first point on the salary scale.
A pension will be offered via the Unison Staff Pension Scheme.
CLOSING DATE – Friday 19th December 2025
INTERVIEW DATE – w/c Monday 26th January 2026