Legal Services Assistant
| Posting date: | 27 November 2025 |
|---|---|
| Salary: | £31,490 per year |
| Hours: | Full time |
| Closing date: | 27 December 2025 |
| Location: | Ealing, West London |
| Remote working: | On-site only |
| Company: | A2Dominion |
| Job type: | Contract |
| Job reference: |
Summary
Legal Services Assistant
Salary: £31,490
Location: Ealing office based 5 days per week
Contract: 11 month fixed term contract, 35 hours per week
DBS check required: Basic
Role Overview
We are looking for a Legal Services Assistant to join our dedicated Legal department. The successful candidate will provide support to the Group’s in house Legal Services team, assisting either the litigation team or the transactions team, or a mix of both; by providing high quality, responsive and consistent legal administrative support and working collaboratively with colleagues.
About the role
The legal assistant post is for a competent admin professional who is able to support the team with admin support, support with its systems and processes (in particular our matter management system), and delivery. We are looking for someone who works well in a team, understands technology and workflows, and in particular, someone who takes initiative, and is a great communicator.
You will have an interest in the law – in particular social housing or landlord and tenant law, and some experience of working in a legal practice and using a matter management system.
Key responsibilities:
To assist the team in meeting its objective of remaining a high performing team by providing administrative support to include (but not limited to) drafting correspondence, arranging meetings, diarising and organising meetings, training or other events; obtaining documents, preparing bundles, filing and file opening and closure, dealing with supplier payments, signing and sealing, and any other reasonable requests from the legal team
Be performance focused and explore ways of self-development
Represent legal services with internal and external teams including attending client team meetings and taking notes and actions as require
Actively participate and be willing to contribute ideas for continual improvement and innovation and feedback on projects and changes made to ensure effective provision of legal services to the Group
Ensure that expenditure is captured correctly, this includes recording time taken to carry out work and recording disbursements against cases
Comply with departmental policy before incurring liability for disbursements and keep an accurate record of the same
Liaising with official departments, including the courts and tribunals, and Land Registry, for various reasons including obtaining documents such as official copies and claim forms; and assisting with filing (sometimes in person) and requisitions
Preparation of court bundles, this includes creating electronic and paper bundles, preparing bundle indices, case chronologies, and other documentation
Dealing with post in and post out for the team
Updating the legal team diary and colleague diaries with deadlines and court and tribunal dates
Using the legal case management system. This includes opening electronic files, updating information on it such as contact and hourly rate information ,and using it generally to ensure that case information is accurate and up to date. This also includes ensuring that its use is maintained and thinking about how it can be optimised to help the legal team deliver an excellent service and supporting that optimisation work
Carry out the buyer role for the team, dealing with supplier set ups, processing purchase order numbers and invoices; arranging payments, and dealing with procurement card reconciliation
More about you
Educated to GCSE level or equivalent in Math’s and English (Grades A*- C)
Good user of technology to support work, in particular Word, Excel, Adobe Acrobat, Copilot and Teams or other Microsoft packages, use of Sharepoint and other applications as they evolve (including Power BI for reporting)
Demonstrable organisational skills and the ability to prioritise and keep to deadlines
Housing management and residential property law experience, or conveyancing/transactional experience (Desirable)
Experience working in a law firm or other in house legal team (Desirable)
An understanding of landlord and tenant and/or general property law, in particular with reference to social housing (Desirable)
About us
We’re a UK housing association committed to a vision – providing homes people love to live in.
With over 38,000 homes in management across London and southern England, we provide a wide range of homes for social, affordable and private rent, specialist housing services, as well as homes for sale and shared ownership.
Our 70,000 customers have diverse backgrounds and levels of income and we’re here to provide all of them with homes that are safe, high quality and sustainable. And with social housing roots going back eight decades, we continue to ensure that every penny of profit we make is reinvested into our charitable social purpose – delivering more homes and better services for customers.
We’re also members of the G15, a group of leading housing associations that work together to house one in ten Londoners and tackle the housing crisis.
Choosing us is easy
As an employee of A2Dominion, we want you to feel rewarded and have a choice of flexible benefits, salary exchange benefits, and rewards and discounts that work for you, wherever you are in your life.
Resourcing Partner - This vacancy is being managed by Ryan Loasby – ryan.loasby@a2dominion.co.uk
Salary: £31,490
Location: Ealing office based 5 days per week
Contract: 11 month fixed term contract, 35 hours per week
DBS check required: Basic
Role Overview
We are looking for a Legal Services Assistant to join our dedicated Legal department. The successful candidate will provide support to the Group’s in house Legal Services team, assisting either the litigation team or the transactions team, or a mix of both; by providing high quality, responsive and consistent legal administrative support and working collaboratively with colleagues.
About the role
The legal assistant post is for a competent admin professional who is able to support the team with admin support, support with its systems and processes (in particular our matter management system), and delivery. We are looking for someone who works well in a team, understands technology and workflows, and in particular, someone who takes initiative, and is a great communicator.
You will have an interest in the law – in particular social housing or landlord and tenant law, and some experience of working in a legal practice and using a matter management system.
Key responsibilities:
To assist the team in meeting its objective of remaining a high performing team by providing administrative support to include (but not limited to) drafting correspondence, arranging meetings, diarising and organising meetings, training or other events; obtaining documents, preparing bundles, filing and file opening and closure, dealing with supplier payments, signing and sealing, and any other reasonable requests from the legal team
Be performance focused and explore ways of self-development
Represent legal services with internal and external teams including attending client team meetings and taking notes and actions as require
Actively participate and be willing to contribute ideas for continual improvement and innovation and feedback on projects and changes made to ensure effective provision of legal services to the Group
Ensure that expenditure is captured correctly, this includes recording time taken to carry out work and recording disbursements against cases
Comply with departmental policy before incurring liability for disbursements and keep an accurate record of the same
Liaising with official departments, including the courts and tribunals, and Land Registry, for various reasons including obtaining documents such as official copies and claim forms; and assisting with filing (sometimes in person) and requisitions
Preparation of court bundles, this includes creating electronic and paper bundles, preparing bundle indices, case chronologies, and other documentation
Dealing with post in and post out for the team
Updating the legal team diary and colleague diaries with deadlines and court and tribunal dates
Using the legal case management system. This includes opening electronic files, updating information on it such as contact and hourly rate information ,and using it generally to ensure that case information is accurate and up to date. This also includes ensuring that its use is maintained and thinking about how it can be optimised to help the legal team deliver an excellent service and supporting that optimisation work
Carry out the buyer role for the team, dealing with supplier set ups, processing purchase order numbers and invoices; arranging payments, and dealing with procurement card reconciliation
More about you
Educated to GCSE level or equivalent in Math’s and English (Grades A*- C)
Good user of technology to support work, in particular Word, Excel, Adobe Acrobat, Copilot and Teams or other Microsoft packages, use of Sharepoint and other applications as they evolve (including Power BI for reporting)
Demonstrable organisational skills and the ability to prioritise and keep to deadlines
Housing management and residential property law experience, or conveyancing/transactional experience (Desirable)
Experience working in a law firm or other in house legal team (Desirable)
An understanding of landlord and tenant and/or general property law, in particular with reference to social housing (Desirable)
About us
We’re a UK housing association committed to a vision – providing homes people love to live in.
With over 38,000 homes in management across London and southern England, we provide a wide range of homes for social, affordable and private rent, specialist housing services, as well as homes for sale and shared ownership.
Our 70,000 customers have diverse backgrounds and levels of income and we’re here to provide all of them with homes that are safe, high quality and sustainable. And with social housing roots going back eight decades, we continue to ensure that every penny of profit we make is reinvested into our charitable social purpose – delivering more homes and better services for customers.
We’re also members of the G15, a group of leading housing associations that work together to house one in ten Londoners and tackle the housing crisis.
Choosing us is easy
As an employee of A2Dominion, we want you to feel rewarded and have a choice of flexible benefits, salary exchange benefits, and rewards and discounts that work for you, wherever you are in your life.
Resourcing Partner - This vacancy is being managed by Ryan Loasby – ryan.loasby@a2dominion.co.uk