Medical Engineering Administration Officer
| Posting date: | 27 November 2025 |
|---|---|
| Salary: | £27,485.00 to £30,162.00 per year |
| Additional salary information: | £27485.00 - £30162.00 a year |
| Hours: | Full time |
| Closing date: | 11 December 2025 |
| Location: | Lancaster, LA1 4RP |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | C9435-25-0550 |
Summary
Ordering and receipt of spares including the following receipt, cataloging, handling and distribution of spares including consumable items. o Raising of orders for spare parts o Effective communication with suppliers ensuring the correct part is ordered o Price negotiations including some bulk purchase for high usage spares o Receipt of spare parts, consumable items and services o Booking in of all received goods/services o Maintenance of accurate ordering information and records Ordering and procurement of devices from the agreed capital replacement list o Ensuring the quote received is valid and up to date o Completion of single quote waivers where required for device procurement o Liaise with the care group supplies teams o Obtaining authorisation for completed orders from the planning office, finance and charitable funds o Updating and storing centrally device documentation to ensure this is available to engineering staff and clinical users including but not limited to Service manuals, Operators manuals, PAQ o Liaise with the Chief Medical Engineer / Head of Medical Devices to determine the best maintenance options for new devices and forward the proposals to the end users Responsible for maintaining stationary stocks cross bay Archive and storage of the extensive history of correspondence, work history and related paperwork in line with data retention guidance. Maintenance of confidential electronic staff records Recording of private customer information across the 3 sites. Telephone contact point and liaison for all incoming ordering and financial enquiries. Efficient message recording and directing of calls messages to other members of staff. Assist the Chief Medical Engineering Technician with the smooth and efficient running of the department(s). Assist the Chief Medical Engineering Technician to Introduce, develop, and amend the working policies and practices offered by the department(s). Provide administrative support for the Medical Device Management group Oversee Medical engineering staff training records o TMS coordinator o Add mandatory courses to all staff TMS records as required by the Chief Medical Engineering Technician or Head of Medical Devices o Check and report non-completion of mandatory training of staff members to the Chief Medical Engineering Technician Checking of individual training records to ensure required information is recorded ISO 9001:2015 Quality Auditing as part of system reviews. Attend departmental staff meetings, taking minutes, updating of action plans and distributing to staff. Prioritizing own and others work to meet set deadlines and improve efficiency of service within the department. Have the ability to work unsupervised and take both financial and administrative decisions Financial Maintain purchase ledger for all purchases of the department. Allocation of nominal coding information where necessary to orders. Provide an efficient recharge/billing service for the supply of goods and/or services to the CCG`s Acute Trust and private organisations for all Medical Devices Management Cross bay. Completion of local purchase orders for required goods and/or services utilising current trust systems Providing and invoice authorisation / cross checking for all sites Delegated Management Responsibilities Maintenance and upkeep of the comprehensive approved suppliers list on the database Usage of the Internet or company database for the sourcing of spare parts or supplies. Checking for and chasing up overdue work or orders with suppliers. Assist the Head of Medical Devices and Chief Medical Engineering Technician in the recruitment of additional staff at all bands with in the Medical Engineering service Budgetary The post holder will actively involve themselves in revenue making and cost saving opportunities for the benefit of the Department and Trust. The post holder may have a delegated budget for the ordering of goods and services up to the value of £500 per order Training and Appraisal Complete all mandatory training Take part in appraisal and support this with a personal development plan