Faculty Operations Administrator x5
| Posting date: | 26 November 2025 |
|---|---|
| Salary: | £28,840 to £32,335 per year |
| Hours: | Full time |
| Closing date: | 14 December 2025 |
| Location: | Hendon, North West London |
| Remote working: | Hybrid - work remotely up to 3 days per week |
| Company: | MU Services Ltd |
| Job type: | Permanent |
| Job reference: | ESE23-R2 |
Summary
Overall Purpose
The Faculty Operations team exists to enable effective and efficient delivery of academic and
strategic objectives across our faculties. We provide high-quality professional services that
support teaching, research, and student experience, ensuring compliance with institutional
policies and external regulations. Through collaboration, innovation, and operational
excellence, we support academic staff and leadership to focus on their core missions,
fostering a thriving academic environment aligned with the university’s vision and values.
The postholder will be expected to contribute to the smooth running of faculty operations
encompassing, support for learning and teaching, research, marketing and recruitment,
support for campuses and partnerships, and resources management.
Principal Duties
Departmental Administration:
• Support the Head of Department through the servicing of departmental and ad
hoc meetings, including support for the department’s Research Ethics Committee
• Support the Head of Department with diary management and departmental calendars
• Support the organisation of departmental events in liaison with the Head of
department and Directors of Programmes
• Responsible for ordering and consequential financial processes and the HR
administration of non-core staff
• Ensure departmental information is kept accurate and up to date
• Support the Head of Department with data requests liaising with the Strategic
Planning Team
Programme Administration:
• Responsible for supporting academic programmes in line with University
regulations, processes and quality standards and providing front line support to
programme teams
• Provide administrative support to programme related activities including but not
exclusive to: curriculum development, promotional activities, applications and
admissions, student
• induction and assessment; providing programme teams with data to support
programme activities
• Provide administrative support to student related activities including but not
exclusive to: pre-registration, enrolment, induction and assessment, field trips and
residentials; providing programme teams with data to support activities
• Act as secretary to Programme Voice Groups and support the recruitment of Student
Voice Leaders
• Support programme teams with regards to student activities
• Support academic staff with assessment administration
• Provide a high and comprehensive level of administrative support to the programme
teams including support at programme development or cluster meetings
• Provide administrative support for departmental continuous professional development
(CPD) activity
Other Duties:
• Any other duties within the remit of the post
• Ensure the provision of Faculty Operations resources to support the work of
the University and specifically the student journey from Welcome to Graduation
• Participation in pan-university events such as Graduation, Welcome and Induction
• As duties and responsibilities change, the job description will be reviewed and
amended in consultation with the post-holder
• The post-holder will actively follow Middlesex University policies including Equality & Diversity policies
The postholder should actively follow Middlesex University policies and procedures and maintain an awareness and observation of Fire and Health & Safety Regulations
The Faculty Operations team exists to enable effective and efficient delivery of academic and
strategic objectives across our faculties. We provide high-quality professional services that
support teaching, research, and student experience, ensuring compliance with institutional
policies and external regulations. Through collaboration, innovation, and operational
excellence, we support academic staff and leadership to focus on their core missions,
fostering a thriving academic environment aligned with the university’s vision and values.
The postholder will be expected to contribute to the smooth running of faculty operations
encompassing, support for learning and teaching, research, marketing and recruitment,
support for campuses and partnerships, and resources management.
Principal Duties
Departmental Administration:
• Support the Head of Department through the servicing of departmental and ad
hoc meetings, including support for the department’s Research Ethics Committee
• Support the Head of Department with diary management and departmental calendars
• Support the organisation of departmental events in liaison with the Head of
department and Directors of Programmes
• Responsible for ordering and consequential financial processes and the HR
administration of non-core staff
• Ensure departmental information is kept accurate and up to date
• Support the Head of Department with data requests liaising with the Strategic
Planning Team
Programme Administration:
• Responsible for supporting academic programmes in line with University
regulations, processes and quality standards and providing front line support to
programme teams
• Provide administrative support to programme related activities including but not
exclusive to: curriculum development, promotional activities, applications and
admissions, student
• induction and assessment; providing programme teams with data to support
programme activities
• Provide administrative support to student related activities including but not
exclusive to: pre-registration, enrolment, induction and assessment, field trips and
residentials; providing programme teams with data to support activities
• Act as secretary to Programme Voice Groups and support the recruitment of Student
Voice Leaders
• Support programme teams with regards to student activities
• Support academic staff with assessment administration
• Provide a high and comprehensive level of administrative support to the programme
teams including support at programme development or cluster meetings
• Provide administrative support for departmental continuous professional development
(CPD) activity
Other Duties:
• Any other duties within the remit of the post
• Ensure the provision of Faculty Operations resources to support the work of
the University and specifically the student journey from Welcome to Graduation
• Participation in pan-university events such as Graduation, Welcome and Induction
• As duties and responsibilities change, the job description will be reviewed and
amended in consultation with the post-holder
• The post-holder will actively follow Middlesex University policies including Equality & Diversity policies
The postholder should actively follow Middlesex University policies and procedures and maintain an awareness and observation of Fire and Health & Safety Regulations
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.