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Finance Administrator

Job details
Posting date: 24 November 2025
Salary: £26,000 per year
Hours: Full time
Closing date: 24 December 2025
Location: Ystrad Mynach, Caerphilly, CF82 8AD
Company: Vibe Recruit
Job type: Permanent
Job reference: 15847_1763980531

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Summary

On behalf of our client, Vibe Recruit is seeking a detail-focused AP Finance Administrator to support key Finance functions, including Accounts Payable, Accounts Receivable, and Employee Expenses.

The role is essential in maintaining financial accuracy, supporting cash flow management, and ensuring compliance with internal controls and audit standards. The successful candidate will work closely with suppliers, customers, and internal teams to ensure timely and accurate processing of all financial transactions.

Key Responsibilities

Accounts Payable (AP)

  • Accurately process supplier invoices, ensuring correct matching with purchase orders and delivery confirmations

  • Maintain the AP ledger and complete monthly supplier statement reconciliations

  • Investigate and resolve invoice-related queries with internal teams and suppliers

  • Prepare scheduled payment runs and ensure timely settlement of supplier balances

  • Carry out ad hoc payment runs when needed

  • Assist with month-end accruals and preparation of audit documentation

Accounts Receivable (AR)

  • Produce and issue customer invoices in line with agreed terms

  • Monitor aged debt and follow up on outstanding payments

  • Maintain up-to-date customer records and credit control notes

  • Work with commercial colleagues to resolve billing discrepancies

  • Support cash allocation and bank reconciliation processes

Employee Expenses

  • Review and process employee expense claims in accordance with policy

  • Ensure correct VAT treatment and coding of expenses

  • Provide support to employees with system or expense-related queries

  • Maintain clear audit trails and prepare reports for Finance and HR teams

Skills & Experience

  • Previous experience in AP/AR or general finance administration is desirable but not essential

  • Solid understanding of invoice processing, reconciliations, and expense management

  • Competent in Excel; training will be provided on internal systems (e.g., NetSuite)

  • High level of accuracy and strong organisational skills

  • Effective communication and problem-solving capabilities

  • Ability to work independently and collaboratively within a team

If you're interested in this opportunity please upload your CV today.

Salary: £26,000 per annum
Hours: 37.5 per week
Hours of work 8.30 - 5pm, early finish Friday 3pm

33 days holiday per year inclusive of BH's

Standard pension rate for now: 5% Employee 3% Employer, opening this up to AVC next year.

Vibe Recruit is acting as an Employment Agency in relation to this vacancy.

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